Minimum essential officers needed to conduct a meeting.

Presiding officer and secretary or clerk.

Presiding officer with no title or temporary title.

"The chair." (or "chairman" or "chairperson")

Decision process if the chair cannot determine which member should have the floor.

The assembly decides by a vote.

If the chair assigns the floor to the wrong member, what action may a member take?

A member can call a Point of Order.

How could a ruling on a Point of Order regarding floor assignment be changed?

The ruling on the assignment can be appealed.

Titles by which the presiding officer can be addressed at a regular meeting.

1. Chairman. 2. Chair. 3. Chairperson. 4. President.

An organization has 75 members and is conducting a regular meeting with 60 of its members present. Thirty members abstain on a vote on the motion. How many members voted? What would be the minimum majority vote?

A majority vote of the members present is 31. The number of members who voted is 30. The minimum affirmative vote required to adopt the motion is 16.

An organization has 30 members and is conducting a regular meeting with 21 of its members present. Six abstain on a vote on the motion. What is 2/3 of the members present? How many members voted? What is the minimum 2/3 vote needed to adopt the motion?

A two-thirds vote of the members present is 14. The number of members who voted is 15. The minimum affirmative vote required to adopt the motion is 10.

As the chairman at a regular meeting, the three items included when announcing the results of a vote on the motion to Postpone to a Certain Time (or Definitely) are:

The results of the vote, whether the motion was adopted or lost, and the effect of the vote or ordering its execution.

At each meeting, the presiding officer should have four items at hand:

A copy of the bylaws and other rules of the organization, a copy of the parliamentary authority, a list of all standing and special committees and their members, and the agenda or a memorandum of the complete order of business listing all known matters that are to come up.

Assume you are the chair at a regular meeting and an inconclusive voice vote has been taken on the motion to Postpone to a Certain Time.

The member can demand a standing vote. The chair should retake the vote by having the members rise. The chair would take a rising vote and require a count.

Assume you are the chair at a regular meeting, and the assembly’s vote on the motion to Postpone to a Certain Time (or Definitely) is 20 in the affirmative and 20 in the negative. What is the effect of the vote?

Lost. A tie vote is not a majority, which is required to adopt this motion. The affirmative.

Assume you are the chair at a regular meeting and there was no opposition to the motion to Postpone to a Certain Time (or Definitely).

The vote would be taken by unanimous consent. The chair would state that “if there is no objection to the motion to Postpone to a Certain Time (or Definitely), it is adopted.” The chair would put the motion to a vote in the regular manner.

Answer the three questions assuming that you are the chair at a regular meeting. Robert’s Rules of Order Newly Revised (abbrev. RONR) lists three steps in bringing a motion before the assembly.

The member makes the motion. Another member seconds the motion. The chair states the question on the motion.

Robert’s Rules of Order Newly Revised (abbrev. RONR) lists six headings in a standard order of business.

Reading and Approval of the Minutes. Reports of Officers, Boards, and Standing Committees. Reports of Special (Select or Ad Hoc) Committees. Special Orders. Unfinished Business and General Orders. New Business.

Assume you are the chairman and a motion to Adjourn has just been defeated. A motion to Lay on the Table or Recess is then immediately defeated. The member then immediately renews the motion to Adjourn. Would you allow the renewed motion to Adjourn? Explain your answer.

No. Because a motion to Recess or Lay on the Table does not constitute sufficient business for renewal of the motion to Adjourn.

How is the presiding officer allowed to vote in small boards and committees?

To cause a tie, to break a tie, when the vote is by ballot.

How would a Presiding officer enter into debate at a regular meeting?

The presiding officer leaves the chair until the pending business is finished.

Statements chair may make after restating a debatable motion to invite debate

“Are you ready for the question?” or “Is there any debate?” or ask the maker of the motion if he wishes to speak first.

Steps taken by the chair after debate has concluded on a motion

The chair may ask, “Are you ready for the question?” or “Is there any further debate?” Then the chair takes a vote on the pending motion.

Meaning of Previous Question, Division of a Question, and Question

1. A motion used to stop debate and making subsidiary motions, except Lay on the Table. 2. A motion used to separate a main motion or an amendment into parts to be voted on individually. 3. Used interchangeably with the word, “Motion.”

Circumstances for using the gavel during a meeting according to RONR

1. An adjournment of a meeting (one rap if desired). 2. A recess (one rap if desired). 3. Slight breaches of order (raps lightly).

Difference between stating the question and putting the question using the motion to Postpone to a Certain Time

For stating the question, the chair states the motion to Postpone to a Certain Time (or Definitely) and indicates it is open to debate. In putting the question, the chair puts the motion to Postpone to a Certain Time (or Definitely) to a vote.

Three steps in considering a motion before the assembly: Members debate the motion to Postpone to a Certain Time (or Definitely), the chair puts the motion to a vote, and the chair announces the result of the vote.

1. Members debate the motion to Postpone to a Certain Time (or Definitely). 2. The chair puts the motion to Postpone to a Certain Time (or Definitely) to a vote. 3. The chair announces the result of the vote on the motion to Postpone to a Certain Time (or Definitely).

Two phrases the chair can use when putting the question when they believe debate has concluded.

“Are you ready for the question?” or “Is there any further debate?”

Phrase to indicate that a member debated a motion twice at a meeting and cannot speak on it again.

The member has exhausted his right to debate that motion.

The exception to the rule that the chairman must take the negative vote.

A negative vote is usually not taken on motions that are noncontroversial or of a complimentary or courtesy nature.

Explanation for the response to the question about voting on a motion that will allow parents to sell refreshments at an upcoming dance.

No member should vote on a matter which he/she has personal interest. However, the member cannot be made to not vote for the motion to purchase dance refreshments from his parents.

Three ways that the presiding officer may recognize a member.

1. By announcing their name or title. 2. By stating “The chair recognizes Mr./Ms. Smith” or title. 3. If no one else rises and everyone can see, the chair may nod to the member addressing the chair.

Two phrases by which the presiding officer may indicate that the floor is open to debate.

“Are you ready for the question?” and “Is there any debate?”

Phrasing the presiding officer should use when a member addresses the chair during a non-debatable question.

“For what purpose does the member rise?”

Five duties of the presiding officer according to Robert's Rules of Order Newly Revised.

1. Call the meeting to order at the appropriate time having ascertained that a quorum is present. 2. To announce in proper sequence the business that comes before the assembly. 3. To recognize members who are entitled to the floor. 4. To state and put to a vote all questions that legitimately come before the assembly as motions. 5. To protect the assembly from obviously dilatory motions by refusing to recognize them.

Meaning of 'gaveling through' a measure.

When the chair attempts to put a question to a vote in order that no member may obtain the floor.

Chair Questions Flashcards

Student preview

97 questions

Show all answers

1.

FLASHCARD QUESTION

Front

Three methods the chair can use to recognize a member who wishes to obtain the floor.

Back

1. Name. 2. Title. 3. The place or unit that the member represents.

2.

FLASHCARD QUESTION

Front

Three steps to bring a Main Motion before the assembly.

Back

1. A motion is made. 2. The motion is seconded by another member. 3. The chair states the question on the motion.

3.

FLASHCARD QUESTION

Front

Three steps in the consideration of a Main Motion before the assembly.

Back

1. The motion is debated. 2. The chair puts the question. 3. The chair announces the result of the vote.

4.

FLASHCARD QUESTION

Front

Time allowed for a member to speak on a motion at a regular meeting.

Back

10 minutes each time the member speaks.

5.

FLASHCARD QUESTION

Front

Can a member transfer unused debate time to another member.

Back

No.

6.

FLASHCARD QUESTION

Front

Number of times a member can speak on the same motion at another regular meeting.

Back

Twice.

7.

FLASHCARD QUESTION

Front

Methods the chair could use to take a vote on a motion.

Back

1. Voice. 2. Rising. 3. Show of hands. 4. Ballot. 5. Roll call. 6. Standing counted vote.

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