Formal Invitation Letter

Formal Invitation Letter

by Maesaroh Maesaroh

​Kompetensi Dasar

​

3.3 Membedakan fungsi sosial, struktur teks, dan unsur kebahasaan beberapa teks khusus dalam bentuk undangan resmi dengan memberi dan meminta informasi terkait kegiatan sekolah/tempat kerja sesuai dengan konteks penggunaannya

4.3 Teks undangan resmi

4.3.1 Menangkap makna secara kontekstual terkait fungsi sosial, struktur teks, dan unsur kebahasaan teks khusus dalam bentuk undangan resmi lisan dan tulis, terkait kegiatan sekolah/tempat kerja

4.3.2 Menyusun teks khusus dalam bentuk undangan resmi lisan dan tulis, terkait kegiatan sekolah/tempat kerja, dengan memperhatikan fungsi sosial, struktur teks, dan unsur kebahasaan, secara benar dan sesuai konteks

​What is a formal invitation letter?

​An Invitation Letter is a document that presents a formal request for the presence of an individual, a group of people or an organization at an event. An invitation letter may be formal or informal. It could be printed on paper or sent via email.

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​The formal invitation is much more classical and elegant, with letters, for example, in Times New Roman, with proper punctuation and capital letters. It will also speak to your guests with the highest grade of formality.

​What is a formal invitation letter?

​

Formal Invitation (Undangan Resmi) biasanya dikeluarkan oleh sebuah instansi atau perusahaan. Undangan Resmi ini umumnya ditandai dengan adanya singkatan “RSVP” di bagian bawah dari undangan tersebut.

Apa yang dimaksud dengan RSVP? RVSP adalah singkatan dari bahasa Perancis untuk Répondez S’il Vous Plait (Respond please/ please reply) dalam bahasa Indonesia berarti “Mohon tanggapan/ jawaban”.

​Generic Structure

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Secara umum/dasar bagian teks sebuah undangan meliputi:

1. 1. Receiver/To: nama orang yang dituju/yang diundang​

2. 2. Body of invitation/isi undangan: Isi undangan biasanya berupa hal hal berikut ini:

• . Subjek: Nama Acara

• . Day or Date: Hari dan tanggal

• . Time: Waktu yang ditetapkan

• . Place: Tempat dimana acara tersebut diadakan​

    3. Sender/from: Orang yang mengirim undangan

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​Kinds of Formal Invitation Letter

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• Birthday       : Ulang tahun

• Wedding      : Pernikahan

• Anniversary  : Hari jadi

• Meeting       : Rapat

• Graduation  : Kelulusan

• Dinner          : Makan malam

​ Expressions of Formal Invitation Letters

​1. Opening expressions:

​a. I am very pleased to say that our company has advanced progress in the previous years

b. I am very happy to say that our school has received grade A in acreditation from Ministery Education and Culture.

c. I am very pleasure to inform that our proposal join corporation has been achieved by PT. Eco Corp.Ltd.

d. With great pleasure, we wish to inform you that we are success in running the annual program.e. etc

​2. Purpose Expressions of formal invitation

​a. We would like to ask you attending this annual meeting.

b. I expect you will come to our graduation celebration

c. We would like to invite you to attend the webinar.

d. We cordially you manage your time to join our meeting.

e. etc

​3. Expressions to state the place, date and time

​a. This annnual meeting will be held at 2.00 pm , Saturday, September5, 2020, Main Hall of Plaza Indonesia, Jakarta.

b. The seminar will be held at 8.00 p.m. on Sunday, September 6, Second Floor of Arya Duta Hotel Pekanbaru

c. The meeting will be held at 6.00 p.m. on the coming Thursday, September 10th 2020 at Grand Suka Hotel Banjarmasin.

d. The event will be held on Saturday, 12 September 2020 at 7.30 a.m. – 11.00 a.m. at Sungkai Room of Ibis Hotel Bandung

​4. Closing Expressions of Formal Invitation

​a. Thank you for your coming.

b. Thank you for your time

c. Thank you for your intentions.

d. Thank you for your attention

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Invitation Letter Writing Tips

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• ​It must include the address, date, and time of the event on the left side of the letter.

• ​Make sure to mention the salutation at the beginning and your signature at the ending of the letter.

• ​Make sure to write a grammatically correct and concise letter.

• ​The host must express his or her warm welcome to the guests.

Multiple Choice

What is the purpose of invitation expression?

• To invite someone to come to occasion/party.

• To tell someone about a celebration.

• To explain someone about a celebration.

• To persuade someone to come to occasion/party.

Multiple Choice

Which one is formal expression of inviting someone?

• It's party time.

• can you join to my graduation celebration?

• I would like to invite you to come to my party.

• Let's go to my party.

Multiple Choice

Dear Bianca Jodie,

Time counted so fast

Let’s celebrate new year’s eve together!

Sunday, December 31st9 p.m. until drop

at Dragonfly BarJ

ln Gatot Subroto

Sincerely,

Hannah

What is the purpose of the invitation text above?

• To make a new relation

• To spend time together

• To have conversation with old friend

• To celebrate the new year’s eve

Multiple Choice

Dear Bianca Jodie,

Time counted so fast

Let’s celebrate new year’s eve together!

Sunday, December 31st  9 p.m. until drop

at Dragonfly BarJ

ln Gatot Subroto

Sincerely,

Hannah

From the invitation text above, we can say that?

• Bianca and Hannah have not good relationship

• Bianca Jody invites Hannah to celebrate new year’s eve together

• The Dragonfly Bar is not at Jln. Gatot Subroto

• The party started from 9 p.m.

Multiple Choice

What is invitation?

• A plan to hold an event

• A research to find a solution

• A request for someone's presence

• An information about the school

Multiple Select

Which one of the following pictures is called formal invitation letter?

Multiple Choice

"Dear Mr. Fendi,....."

What part of an Invitation Letter is it?

• Receiver

• Sender

• Date & time

• Closing

Multiple Choice

R.S.V.P is the abbreviation of....

• Respondez S'il Vous Plait

• Responden S'il Voush Plaint

• Respondez Syil Fous Plain

• Responden Still Vous Plait

Multiple Choice

What does R.S.V.P mean?

• Please call

• Please do not reply

• Please Reply

• Please do not be late

Multiple Choice

Due to urgency of this matter, your attendance is highly appreciated.

The function of those statement is as.....

• complimentary clossing

• body of the invitation

• salutation

• opening the letter