Application Letter

Application Letter

by hatifah sulistyorini

​KOMPETENSI DASAR

​3.4    Menganalisis fungsi sosial, struktur teks, dan unsur kebahasaan

dari surat lamaran kerja, sesuai dengan konteks penggunaannya.

4.4    Menangkap makna surat lamaran kerja.

4.5    Menyunting surat lamaran kerja, dengan memperhatikan fungsi

sosial, struktur teks, dan unsur kebahasaan yang benar dan sesuai

konteks.

4.6    Menyusun surat lamaran kerja, dengan memperhatikan fungsi

sosial, struktur teks, dan unsur kebahasaan yang benar dan sesuai

konteks.

​TUJUAN PEMBELAJARAN

​1.      Setelah mengamati tekstulis berupa surat lamaran kerja serta mendiskusikannya bersama teman dan guru, peserta didik dapat menyebutkan fungsi sosial, struktur teks, dan unsur kebahasaan dari surat lamaran kerja, sesuai dengan konteks penggunaannya.

2.      Setelah mendiskusikan bersama teman dan guru, peserta didik dapat menangkap makna dari teks tulis berupa surat lamaran kerja.

3.      Setelah mendiskusikan bersama teman dan guru, peserta didik dapat menyunting surat lamaran kerja, dengan memperhatikan fungsi sosial, struktur teks, dan unsur kebahasaan yang benar dan sesuai konteks.

4.      Setelah mendiskusikan bersama teman dan guru, peserta didik dapat menyusun surat lamaran kerja, dengan memperhatikan fungsi sosial, struktur teks, dan unsur kebahasaan yang benar dan sesuai konteks.

​DEFINITION OF APPLICATION LETTER

• ​An Application Letter (a Cover Letter) is a formal letter written to apply for a job.

• (Surat Lamaran adalah surat resmi yang ditulis untuk melamar pekerjaan.)

• ​The application Letter contains an important information and includes reasons for applying for the position.

• (​Surat Lamaran berisi informasi penting dan menyertakan alasan melamar posisi tersebut.)

​SOCIAL FUNCTION

The purpose of writing a job application letter are:

• ​to get an interview opportunity. Therefore, to get an interview call, pay attention to the things needed in writing a job application letter.

• ​provides a first impression of you to employers, so that a poorly written and produced cover letter can certainly put off the reader to the extent that he or she discards you as a potential candidate for the job.

• ​to provide a short introduction about you and your CV. In fact, a well-redacted cover letter highlights your strengths and links your skills directly to the needs of the organization, and therefore helps you get a job interview.

​

​

• ​Heading

  • ​Writer's address

  • ​Place & Date of letter

  • ​Company/institution's Address

• ​Salutation

• ​Body of Letter

  • ​Opening/Introduction

  • ​Main Point

  • ​Closing

• ​Complimentary Closing

• ​Signature

​Generic Structure of Application Letter

​Heading

• ​Dalam bagian ini, kamu harus mencantumkan namamu, alamat, kota, provinsi, dan kode pos yang diikuti dengan nomor telepon dan e-mail

• kemudian, tuliskanlah tanggal surat pada baris selanjutnya.

• Tuliskan juga nama dari perekrut beserta jabatannya dan alamat lengkap perekrut.

​Salutation (Salam Pembuka)

• ​Mulailah dengan “Dr./Mr./Ms. (Nama belakang).

  • ​Dear Mr. Smith,

    ​Dear, Ms. Jane

• ​Kalau kamu tidak tahu nama belakang perekrut, tulislah:

  • ​Dear, sir

  • ​Dear, Madam

  • ​Dear, Hiring Manager

  • To Whom It May Concern,

​Opening Letter (Paragraf pembuka)

• ​Jelaskanlah kenapa kamu membuat surat tersebut.

• ​Sebutkan pekerjaan yang kamu lamar dan di mana kamu menemukan lowongan atas pekerjaan tersebut.

​Reason for Writing

​(Jelaskanlah kenapa kamu membuat surat tersebut.)

• I am writing about the position of ....

• I am writing to apply for the job you offered in ....

• I am filling out this form for the ... position.

• I am searching for a new job that ....

• I was looking at the advertisement and ....

​Main Point of Letter

​Isi paragraf yang menjelaskan bagaimana kamu dapat mengisi posisi yang dibutuhkan. Dalam body paragraph, seorang pelamar kerja dapat menuliskan hal-hal secara detail, namun tetap relevan dengan pengalaman dan pencapaianmu.

​Education/Qualification

• I graduated from ....

• I hold a degree in ....

• I have certain skills in ....

• I possess the ability you ask for.

• I am currently studying at ....

​Working Experiences

• As my references show, I was ....

• I was working as ... for a while.

• I have plenty of experience as ....

• I know a lot about ....

• I am well-qualified as ....

• I am well-qualified in ....

​Closing

Paragraf penutup yang berisi ucapan terima kasih, penawaran, serta ajakan agar pihak yang berwenang dapat memberi informasi lebih lanjut​

​Closing the Letters

• I would be happy to attend an interview.

• Please contact me if you have any queries at ....

• I will be waiting for the good news.

• I'm looking forward to your kind reply.

• I'm hoping that I can truly convince you.

​Complimentary Closing

• ​Penutup yang digunakan pada surat lamaran haruslah profesional.

  ​Pelamar bisa menggunakan salah satu penutup berikut ini:

  • Sincerely,

    Best regards,

    Yours faithfully,

    Yours sincerelly,

    Respecfully,

    Respectfully yours,

    Cordially yours,

​Signature

• ​Penting untuk membubuhkan tanda tangan pada akhir surat. Jika ditulis tangan, maka pelamar bisa membubuhkan tanda tangan secara manual.

• ​Jika menggunakan dokumen yang dikirim melalui email, sebelumnya pelamar melakukan scan tanda tangan dan meletakkannya pada bagian tanda tangan. Di bawah tanda tangan biasanya ditulis nama terang pelamar.

Multiple Choice

What is the definition of application letter?

• a personal letter that is typically used to apply for a job

• a letter from one company to another, or between such organizations and their customers, clients and other external parties.

• a type of letter written to address any type wrong doing, offence, grievance, resentment arising out of a product, service etc.

• a letter written to publicise and ultimately sell a product or a service to the consumers.

Multiple Choice

What is Curriculum Vitae?

• a document sent with your resume to provide additional information on your skills and experience.

• a letter written for a variety of purposes in our day to day activities.

• a written overview of someone's life's work

• a letter, memorandum, or online form in which a writer evaluates the skills, work habits, and achievements of an individual

Multiple Choice

What is the purpose of the application letter?

• to amuse or to entertain the reader with a story.

• o retell events with the purpose of either informing or entertaining their audience

• To explain steps/instruction to make/operate/do something

• to say your intent to apply for a certain job or college.

Multiple Choice

What information do you write in an application letter?

• Working experience and hobbies

• Educational background and phone number

• Home address and personal data

• Personal data and working experience

• Educational background and family data

Multiple Choice

What kind of letter is an application letter?

• Informal

• Formal

• Semi-formal

• Casual

• Friendly

Multiple Choice

What is inside address?

• The name of the recipient and the address

• The name of the sender and the address

• The name of the company you are applying for

• The name of the recipient and the sender

• The name of the HRD Manager

Multiple Choice

What is the last thing we write in an application letter?

• Closing statement

• Complimentary close

• Signature and name

• Body of the letter

• Salutation

Multiple Choice

What is the name of the structure called?

• Salutation

• Inside address

• Complimentary close

• Signature

• Body of the letter

Multiple Choice

What job position that the applicant is applied for?

March 18, 2019

Mr. William Chan

Personnel Manager

Wong and Lim Consulting

PO Box 583, Kwai Chung

Kowloon

Dear Mr. Chan,

I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 1 March 2019.

My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.

Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2019. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and strategic Management.

During my study, I have had the post of Executive in Management Society. While leading and organizing Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.

Working for Wong and Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organization produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure.

I am available for interview at any time. I look forward to meeting you.

Yours sincerely,

Wong Wai Man Wilfred

Encl : Resume

• Consultant

• Operation management

• Human resources management

• Accounting

• Management trainee

Multiple Choice

What skills and personnel qualities are required?

March 18, 2019

Mr. William Chan

Personnel Manager

Wong and Lim Consulting

PO Box 583, Kwai Chung

Kowloon

Dear Mr. Chan,

I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 1 March 2019.

My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.

Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2019. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and strategic Management.

During my study, I have had the post of Executive in Management Society. While leading and organizing Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.

Working for Wong and Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organization produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure.

I am available for interview at any time. I look forward to meeting you.

Yours sincerely,

Wong Wai Man Wilfred

Encl : Resume

• Leadership skills, computer skills, and communication skills

• Leadership skills, communication skills and ability to work in a team environment

• Leadership skills, communication skills and have knowledge about environment

• Fluent spoken and written Mandarin, willing to work overtime and hardworking person

• Fluent spoken and written Mandarin and have knowledge about environment

Multiple Choice

How does Mr. Wilfred know this ad?

March 18, 2019

Mr. William Chan

Personnel Manager

Wong and Lim Consulting

PO Box 583, Kwai Chung

Kowloon

Dear Mr. Chan,

I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 1 March 2019.

My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.

Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2019. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and strategic Management.

During my study, I have had the post of Executive in Management Society. While leading and organizing Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.

Working for Wong and Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organization produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure.

I am available for interview at any time. I look forward to meeting you.

Yours sincerely,

Wong Wai Man Wilfred

Encl : Resume

• From Wong and Lim Consulting

• From Student Affairs Office notice board

• From Lucky Star Garment Manufactory

• From Hong Kong Polytechnic University

• From Management Society

Multiple Choice

The following statements are true, except ...

Guruh Hartajaya

Jl. Sudirman No.71

Medan

E-mail: gh_jaya_ [e-mail]

Mobile phone no: 087123432178909

December 27, 2018

Mr. Julian Pasha

Personel Manager

PT Lentera Abadi, a Printing House

Jl. Jembatan Merah 29, PO Box 444

Medan

Dear Mr. Julian Pasha,

I am writing to apply for the post of Digital Printing Machine operator, which was advertised on the Berita Kita newspaper on December 26, 2018.

My working experience at Global Panca Media improved my skill in operating a digital printing machine, communication skills and ability to work in a team. I am a fast learner, creative and have a good conduct. Besides, l can adapt to new environment very quickly and work under pressure. In addition, I was chosen the Best Employee of the year 2017.

Working for PT Lantern Abadi as a multinational company appeals to me because it has a good reputation and it provides excellent training. Your organization produces high-quality products and l can contribute to this with my skills.

I am available for interview at any time. I can be contracted on the mobile phone number given above. I look forward to meeting you.

Sincerely

Guruh Hartajaya

Encl: Resume

• Guruh Hartajaya worked in Gobal Panca Media

• The job was advertised in Berita Nusantara Newspaper

• Guruh Hartajaya has very good communication skills

• Mr. Julian Pasha is the Personnel Manager

• Guruh Hartajaya can work under pressure

Multiple Choice

What was Guruh Hartajaya best achievement?

Guruh Hartajaya

Jl. Sudirman No.71

Medan

E-mail: gh_jaya_ [e-mail]

Mobile phone no: 087123432178909

December 27, 2018

Mr. Julian Pasha:

Personel Manager

PT Lentera Abadi, a Printing House

Jl. Jembatan Merah 29, PO Box 444

Medan

Dear Mr. Julian Pasha:

I am writing to apply for the post of Digital Printing Machine operator, which was advertised on the Berita Kita newspaper on December 26, 2018.

My working experience at Global Panca Media improved my skill in operating a digital printing machine, communication skills and ability to work in a team. I am a fast learner, creative and have a good conduct. Besides, l can adapt to new environment very quickly and work under pressure. In addition, I was chosen the Best Employee of the year 2017.

Working for PT Lantern Abadi as a multinational company appeals to me Because It has a good reputation and it provides excellent training. Your organization produces high-quality products and l can contribute to this with my skills.

I am available for interview at any time. I can be contracted on the mobile phone number given above. I look forward to meeting you.

Sincerely

Guruh Hartajaya

Encl: Resume

• He is familiar with a printing machine

• He can be contracted at any time

• He was chosen the Best Employee of the Year 2017

• He is a fast learner, creative and has good conduct

• He will dedicate his skills to the development of PT Lantern Abadi

Multiple Choice

The applicant should do the following after the interview session, except ...

• Contact the company to find out the result

• Ask for feedback

• Ask the company what we need to do when we start the job

• Resend the application letter to the same company

• Send a thank you note showing you are grateful for the opportunity

Multiple Choice

The parts of an application letter are ...

• sender's address, date, addressee, salutation, body of letter, complimentary closing, signature & full name.

• sender's address, date, addressee, complimentary closing, body of letter, closing, signature & full name.

• sender's address, addressee, date, salutation, body of letter, complimentary closing, signature & full name.

• sender's address, addressee, date, salutation, body of letter, complimentary closing, signature & full name.

• addressee, sender's address, date, salutation, body of letter, complimentary closing, signature & full name.

Multiple Choice

The correct order of this application letter is ...

A.

For one semester I acted as a Teaching Assistant in Chemistry, working with Professor Simons. My thesis involves polymer chemistry, which I understand is a specialty at the University of Colorado. I would like to concentrate in that field for my advanced studies.

B.

I have read the announcement of the scholarship in Chemistry that the University of Colorado is offering, and I would like to submit my application.

C.

If you should require further information, I shall be happy to provide it. I would welcome the opportunity to have a personal interview.

D.

The enclosed application form for admission to the graduate school of your university will give my educational history. However, I would like to point out that I have just received an M.S. degree in Chemistry with highest honors.

• A, B, C, D

• B, C, D, A

• B, D, A, C

• A, C, D, B

• B, D, C, A

Multiple Choice

The first paragraph of an application letter contains information about ...

• education history

• working experience

• special skills

• job position applied

• opportunity for an interview

Multiple Choice

13 May 2016

Mahmud Amir

Persada University

120 Sokaraya Timur St.

Balikpapan

Dear Mr. Amir,

I am interested in applying for the grant programme for high school students with high achievement in your university. I am writing to put in an application for the scholarship as my qualifications pertain to the requisites described. I have deep enthusiasm to graduate as Bachelor of Economy from your university.

I would be obliged if you would go through my application to confirm that I have had a successful school career.

Herewith I enclose my curriculum vitae with all the important credentials required. I look forward to a positive response after the examination.

Yours sincerely,

Anindiva Putri

What requirement does the applicant need?

• Applicants must be interested in studying Economy.

• Persada University limits the admission of the scholarship

• The scholarship is for talented senior high school students.

• The applications should be legalized by the school’s district.

• The applicant is supposed to have completed a Bachelor’s degree

Multiple Choice

13 May 2016

Mahmud Amir

Persada University

120 Sokaraya Timur St.

Balikpapan

Dear Mr. Amir,

I am interested in applying for the grant programme for high school students with high achievement in your university. I am writing to put in an application for the scholarship as my qualifications pertain to the requisites described. I have deep enthusiasm to graduate as Bachelor of Economy from your university.

I would be obliged if you would go through my application to confirm that I have had a successful school career.

Herewith I enclose my curriculum vitae with all the important credentials required. I look forward to a positive response after the examination.

Yours sincerely,

Anindiva Putri

“I have deep enthusiasm…” (par. 1) The closest

meaning of the word "ENTHUSIASM" is …

• compliance

• expectation

• eagerness

• motivation

• readiness

Multiple Choice

Mexico Study Abroad Summer Grant, 2016

UH Teaching Awards, 2015, 2016, 2018

Dissertation Fellowship, 2015

This part of the CV is called as .....

• personal identity

• employment history

• awards

• education