Fall 2023 Annual General Meeting

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MOTION 2023-10-22-2.1 Voting procedures for the present Annual General Meeting will be conducted via secret ballot utilizing the “Quizizz” online service

• Yes

• No

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MOTION 2023-10-22-4.1 Approval of the agenda to adopted as circulated

• Yes

• No

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MOTION 2023-10-22-6.1 Amend Constitution Article 1.3.c to read, “Objectives: (c) The promotion and Commerce Co-op students' participation at all decision-making levels of the Faculty of Management, by ensuring student representation on committees having direct bearing on the rights and interests of Commerce Co-op students at Dalhousie University.”

• Yes

• No

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MOTION 2023-10-22-6.2 Amend Constitution Article 1.3.d to read, “Objectives: (d) The fostering of relationships among its student membership and between the students, faculty, and administration of the Faculty of Management at Dalhousie University.”

• Yes

• No

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MOTION 2023-10-22-6.3 Remove Constitution Article 4.1.2.h, “The Council shall include the following people... (h) No more than 2 JDC Central Captains”

• Yes

• No

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MOTION 2023-10-22-6.4 Remove Constitution Article 4.1.2.i, “The Council shall include the following people... (i) No more than 3 Atlantic Case Competition Chair(s) ”

• Yes

• No

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MOTION 2023-10-22-6.5 Amend Constitution Article 4.1.2.o to read, “1 Dalhousie Women in Business Association Liaison”

• Yes

• No

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MOTION 2023-10-22-6.6 Remove Constitution Article 4.1.2.t, “The Council shall include the following people... (t) No more than 1 Apparel Designer”

• Yes

• No

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MOTION 2023-10-22-6.7 Remove Constitution Article 4.1.2.ee, “The Council shall include the following people... (ee) 1 Newsletter Coordinator”

• Yes

• No

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MOTION 2023-10-22-6.8 Add Article 4.1.2.pp, “The Council shall include the following people... (pp) No more than 2 Marketing Assistants ”

• Yes

• No

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MOTION 2023-10-22-6.9 Add Article 4.1.2.qq, “The Council shall include the following people... (qq) No more than 1 Mentorship Program Coordinator ”

• Yes

• No

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MOTION 2023-10-22-6.10 Add Article 4.1.2.rr, “The Council shall include the following people... (rr) No more than 1 Case Competition and Conferences Lead ”

• Yes

• No

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MOTION 2023-10-22-6.11 Add Article 4.1.5, “All Council members will be required to sign the DCS General Council Contract once they have been hired which must be submitted to VP Internal and President for review. ”

• Yes

• No

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MOTION 2023-10-22-6.12 Add Article 6.1.l, “The President Shall: (l) Be the society representative at Faculty and Administration meetings along with the VP academic as deemed necessary by the society. ”

• Yes

• No

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MOTION 2023-10-22-6.13 Amend Constitution Article 6.3.g to read, “The Vice President Marketing & Communications shall: (g) Be responsible for organizing apparel orders.”

• Yes

• No

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MOTION 2023-10-22-6.14 Remove Constitution Article 6.4.l, “The Vice President Internal Operations shall: (l) Be present during all Council interviews of potential candidates and ensure appropriate hiring practices are followed. ”

• Yes

• No

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MOTION 2023-10-22-6.15 Remove Constitution Article 6.5.a, “The Vice President Academic shall: (a) Be the society representative at Faculty and Administration meetings as deemed necessary by the society.”

• Yes

• No

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MOTION 2023-10-22-6.16 Amend Constitution Article 6.5.e to read, “The Vice President Academic shall: (e) Manage the activities of the Mentorship Chair(s) and Case Competition and Conferences Chair(s).”

• Yes

• No

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MOTION 2023-10-22-6.17 Amend Constitution Article 6.5.g to read, “The Vice President Academic shall: (g) Plan and organize at least 1 case competition each semester. ”

• Yes

• No

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MOTION 2023-10-22-6.18 Amend Constitution Article 6.5.g to read, “The Case Competition and Conferences Chair(s) shall: (a) Assist the Case Competition and Conferences Lead in planning, promoting, and executing case competitions to all students, including liaising directly with the relevant societies. (b) Hold one (1) vote in Council meetings. (c) Act as the second proxy for the VP Academic at conferences granted there is funding. (d) Be appointed by the VP Academic through an application and interview process”

• Yes

• No

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MOTION 2023-10-22-6.19 Remove Constitution Article 6.14, “JDC Central Co-Captains shall: (a) Be responsible for the recruitment and management of the Dalhousie JDC Central team and an organizing committee. (b) Develop a budget that will be approved in June by the VP of Finance and approved again once all major actual expenses are in. (c) Establish corporate sponsor relationships with the assistance of the VP External. (d) Act as a liaison between the Dalhousie Commerce Society and the external JDC Central Organizing Committee. (e) Be appointed through an application and interview process by the outgoing JDC Central Co-Captains and the DCS President. (f) Hold one (1) vote in Council Meetings. (g) Hold bi-weekly meetings with the VP External until funding is secured to establish a plan for corporate sponsorship. (h) Hold an initial planning meeting with the VP Finance to get help with creating the budget and establishing funding. “

• Yes

• No

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MOTION 2023-10-22-6.20 Remove Constitution Article 6.15, “ The Atlantic Case Competition Chair(s) shall: (a) Be responsible for the administration and management of the Atlantic Case Competition alongside the VP Academic. (b) Act as a liaison between the Dalhousie Commerce Society and the necessary faculty and sponsorship members. (c) Report to the VP Academic. (d) Hold one (1) vote in Council Meetings. “

• Yes

• No

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MOTION 2023-10-22-6.21 Amend Constitution Article 6.20 to read, “The Dalhousie Women in Business Association (WIBA) Liaison shall: "

• Yes

• No

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MOTION 2023-10-22-6.22 Amend Constitution Article 6.21 to read, “The Photographer(s) shall: "

• Yes

• No

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MOTION 2023-10-22-6.23 Remove Constitution Article 6.23.b, “ The 5 Days for the Homeless Chair shall: (b) Aid in the application process for the 5 Days sleepers."

• Yes

• No

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MOTION 2023-10-22-6.24 Remove Constitution Article 6.24, “The Apparel Coordinator shall: (a) Be responsible for designing and organizing Rowe apparel and merchandise in accordance with the VP Marketing. (b) Hold one (1) vote in Council Meetings."

• Yes

• No

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MOTION 2023-10-22-6.25 Amend Constitution Article 6.25 to read, “The Mentorship Program Chair(s) shall: (a) Aid the Mentorship Program Coordinator with connecting the 1st and 2nd year students with 4th year students in the Commerce program. (b) Help to promote the Mentorship program to the respective years. (c) Assist the Mentorship Program Coordinator with planning and executing events for all members of the Mentorship program. (d) Hold one (1) vote in Council Meetings. (e) Be appointed by the VP Academic through an application and interview process. “ ”

• Yes

• No

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MOTION 2023-10-22-6.26 Amend Constitution Article 6.31.c to read, “The Equity, Diversity, Inclusivity, Decolonization (EDID) Officer shall: (c) Sit on the EDID council for the Faculty of Management and relay information back to the VP Internal.“ ”

• Yes

• No

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MOTION 2023-10-22-6.27 Remove Constitution Article 6.35, “The Newsletter Coordinator shall: (a) Be appointed by the VP Marketing through an application and interview process. (b) Be responsible for presenting and writing out the content for the newsletter. (c) Arrange newsletter in an attractive and engaging manner."

• Yes

• No

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MOTION 2023-10-22-6.28 Add Article 4.47, “The Marketing Assistant(s) shall: (a) Be appointed by the VP Marketing through an application and interview process. (b) Aid the VP Marketing in various aspects of marketing and promotional activities for the DCS. (c) Assist in social media, marketing projects, and promotional activities. (d) Hold one (1) vote in council meetings. (e) Help to design and organize apparel and merchandise in accordance with the VP Marketing. (f) Aid in the presentation, arrangement, and writing out of the content for the newsletter. ”

• Yes

• No

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MOTION 2023-10-22-6.29 Add Article 4.48, “The Mentorship Coordinator shall: (a) Be responsible for connecting the 1st and 2nd year students with 4th year students in the Commerce program. (b) Oversee the Mentorship Program Chair(s). (c) Be responsible for promoting the Mentorship program to the respective years. (d) Plan and execute events for all members of the Mentorship program. (e) Hold one (1) vote in Council Meetings. (f) Be appointed by the VP Academic through an application and interview process. ”

• Yes

• No

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MOTION 2023-10-22-6.30 Add Article 4.49, “The Case Competition and Conference Lead shall: (a) Be responsible for planning, promoting, and executing case competitions to all students, including liaising directly with the relevant societies. (b) Work with the relevant faculty member to sign students up for case competitions and other initiatives that they require. (c) Oversee the Case Competition and Conference Chair(s). (d) Hold one (1) vote in Council meetings. (e) Act as the first proxy for the VP Academic at conferences granted there is funding. (f) Be appointed by the VP Academic through an application and interview process. ”

• Yes

• No

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MOTION 2023-10-22-6.31 Amend Constitution Article 7.1.2 to read, “The President shall be an Ex-Officio member of all committees. "

• Yes

• No

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MOTION 2023-10-22-6.32 Amend Constitution Article 16.2 to read, “Ticket reservations will be expected and compensated for those council members acting as sober chaperones for society social events, limited to the required number of sober chaperones per event. In addition, ticket reservations will be compensated for all Executive Members and for up to two photographers for society social events."

• Yes

• No

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MOTION 2023-10-22-6.33 Amend Constitution Article 18.3.b to read, “The responsibilities related to governance of each Umbrella Society are as follows: (b) Prior to holding an event, a member of the Society must add their proposed event to the shared event calendar, with exceptions at the discretion of the VP Internal. Attendance of any speakers will require approval of the VP Internal. “ ”

• Yes

• No

Poll

MOTION 2023-10-22-7.1 Approval of the 2023/2024 Dalhousie Commerce Society Budget as presented.

• Yes

• No

Poll

MOTION 2023-10-22-9.1 Adjourn the present Annual General Meeting

• Yes

• No