Quiz 2: Integration Quiz

Multiple Choice

A project manager is about to start planning a new sales software development project and will work with the project team to create a project management plan. What will the project manager and the team not use in planning a project? 

• Work Performance Information

• Scope Statement

• Scope Baseline

• Risk Register

Work performance information is an output of monitoring and controlling and is not used during planning. The scope statement, scope baseline, and risk register are all created during the planning processes.

Multiple Choice

The project manager has received a change request from the project sponsor to reduce the budget by 20%. After the project manager has reviewed the change, he decides that the only way this can be done is by removing a part of the project that is not yet completed. Who should approve this change? 

• Project Team

• Change Approval Board

• Change Management Board

• Change Control Board

The change control board (CCB) is a group that helps the project manager to assess and deny or approve changes. The project team may only help assess the change. “Change approval” and “management board” are made up.

Multiple Choice

The CEO of a small business has requested that the company’s accounting software be upgraded to better support their financial records. He has requested that the software include a report that can forecast the following month’s expenses. Where would be the best place the CEO can outline why this project needs to get done?

• Business Documents

• Scope Outline

• Scope Statement

• WBS

The business documents contain two parts: the business case and the benefits management plan. In this question, the business case would be used to explain why the project would need to get done. The “scope outline” is a made-up term. The scope statement and WBS shows the work needed to finish the project.

Multiple Choice

Project manager Mike worked with the sponsor, Chris, to get the project charter approved for the new office reorganizing project. While reviewing the requirements, both Mike and Chris are sure that there is no need to upgrade the office’s current wireless network. Where is the best place for Mike and Chris to store this information?   

• Project Charter

• Business Case

• Assumption Documentation

• Assumption Log

Mike and Chris are making an assumption, as they are sure of their determination but don’t know it for a fact; an assumption log is used to track all assumptions made throughout the project. A project charter and business case have nothing to do with assumptions. “Assumption documentation” is a made-up term.

Multiple Choice

While working on creating a project management plan, the project manager has brought a group of expert programmers and a planner to ensure it is created correctly. What tool best describes this approach? 

• Meeting

• Interpersonal and team skills

• Data Analysis

• Data Gathering

The tool that is being used is a focus group, which is part of data gathering. “Meeting” and “interpersonal and team skills” do not involve a focus group. Data analysis is used to analyze data that has already been gathered.

Multiple Choice

When a project has been executed, what input would best help the project manager determine how to manage changes to the project?   

• Change Control Plan

• Project Management Plan

• Change Control Board

• Change Control Charts

The project management plan contains the change management plan. The change control board is a too “Change control plan” and “change control charts” are made-up terms.

Multiple Choice

Company XYZ has been executing a new business development project for the last 4 months. A few stakeholders have requested changes to the scope and have gotten them approved. When a change is approved, what is the next best step to conduct on a project? 

• Execute the approved change request in the proces of direct and manage project work

• Execute the approved change request in the process of monitor and control project work

• Validate the change in the validate scope process

• Close the change request in the close project phase process

Once a change request has been approved in the perform integrated change control process, the project manager will then execute the change in the direct and manage project work process. Approved change request is not an input into the processes of monitor and control project work, validate scope, and close project or phase.

Multiple Choice

A change control board has informed the project manager that a change request made by stakeholder Mark to reduce the project schedule by 2 weeks was rejected. What is the first step the project manager should take? 

• Resubmit the change request

• Ask Mark to change his request to 1 week

• Consult the project team to see how to get this change approved

• Update the Change Log

Once a change has been approved or rejected the project manager should update the change log to reflect the status of the change. Asking Mark to reduce his change request by 1 week would need a new change request. The change was already rejected, there is no need to get the team involved. Resubmitting the change request, without any new changes would result in the same outcome.

Multiple Choice

The deliverable for the product improvement project has been accepted by the sponsor. What should the project manager do next? 

• Move onto the next phase or project

• Release the project team

• Move to the close project or phase process

• Determine what went wrong and right on this project

Once a deliverable has been accepted, the project manager should then conduct the close project or phase process. In that process the project manager will discuss the lessons learned and release or reassign the project team. A project manager should never leave a project without formally closing it.

Multiple Choice

Project team member Josh has learned a new method to program the financial application by reading a book about functions in applications. What kind of knowledge is this?   

• Explicit

• Tacit

• Common

• Programming

Explicit knowledge is gained from words, pictures, and numbers, such as reading books. “Tacit” is generally from beliefs, insights, and experiences. “Common” and “programming” are not types of knowledge.

Multiple Choice

While executing a project, the project manager has learned that an IT vendor will delay the delivery of the server needed to implement the phone system. This problem will need to be resolved soon. What should the PM do first? 

• Update the project management plan

• Update the issue log

• Update the sponsor

• Find a new vendor

The first step in managing any issues on a project is to add it to the issue log. From there, the PM can get a change request to either change the vendor or add more time to the project. Once a change request has been approved, then the PM can update the project management plan.

Multiple Choice

The project team is currently working on the office move project, and they have completed moving one of the floors to the other building. While the work is progressing, what document would be best for the project manager to update?   

• Work performance data

• Issue logs

• Change logs

• Work logs

The work performance data will describe what is happening to the deliverable as it is being done. The issue log is only updated when there are issues on the project. Change logs are only updated once a change request is filed. “Work logs” is a made-up term.

Multiple Choice

The project sponsor has been asking the project manager to close the project as soon as possible, since the deliverable has been created. The project manager has informed the sponsor that the project cannot close yet. What best explains why the project manager cannot close the project? 

• There are defects in the deliverable

• The project is over budget

• The project team has not been released

• The deliverable has not been accepted

In order for the project or phase to be closed, the deliverable has to be accepted. An accepted deliverable is a key input to the process of close project or phase. You will release the project team during the close project or phase. If the deliverable was defective, then it would not be considered done.

Multiple Choice

A company has plans to improve one of their products. They have started to work with Mary to get this project authorized by the board of directors. What is the output of this process?   

• Project management plan

• Project charter

• Stakeholder register

• Business documents

The project charter is used to authorize a project. The project management plan and stakeholder register come after the charter is created. The business documents are an input to create project charters.

Multiple Choice

When creating a project management plan what component will address how to approve changes on a project?   

• Change approval management plan

• Change management plan

• Change control board plan

• Change plans

The change management plan is a part of the project management plan that will describes how to manage changes on a project. That includes getting them requested, assessed, approved, or rejected. The other choices are made up.

Multiple Choice

A project team has just completed a major module in a new application. They were able to complete it in about half the time that was approved for them using a new method from a recent programmers’ publication. What should the project manager do first with this new programming method? 

• Update the project management plan

• Update the sponsor about the work

• Close the project or phase

• Update the lessons learned register

Once new knowledge has been acquired, the project manager should update the lesson learned register. This will ensure that the knowledge is saved and can be used throughout the project, as well as on future projects. Updating the plan or sponsor will not update the lesson learned register or document the method. You cannot close a project or phase if it had not been completed and accepted.

Multiple Choice

While executing a large project for building a bridge, the PM has received a request that would affect the structure of the bridge and may need it to be completely redesigned. The change came from the local transportation department. What should the PM do next? 

• Stop all work on the bridge

• Inform the department that work has already stated and they cannot stop

• Review the change and determine how it will impact the overall project

• Inform the project sponsors and customers that the project will need to stop until this can be done

The first step would be to assess the changes and understand how it would affect the project, which may lead to stopping the work and redesigning the bridge. You should never stop work on a project without first understanding the impact of a change on a project. Never take action without first reviewing and assessing your information.

Multiple Choice

A phase of a long software development project has been completed. The phase was considered very successful: the team was able to complete the deliverables in about half the time and under budget. The deliverables were successfully transferred to the next phase of the project. What should the project manager do next for this phase?   

• Create the final report

• Initiate the next phase of the project

• Update the project management plan

• Start working on the project management plan for the next phase

The final report is an output of the close project or phase process that will document what happened on the project. While you can initiate or plan another phase on a project, the question does state “for this phase.” “Update project management plan” is not an output of close project or phase.

Multiple Choice

While monitoring and controlling the project, the project manager notices that the project has been behind schedule for 2 out of the 3 weeks. The PM thinks it will also be behind schedule this week. What kind of data analysis is this?   

• Variance analysis

• Trend analysis

• Prediction analysis

• Expert judgement

Trend analysis is used to analyze when a trend might be forming and where it’s going. Variance analysis is only used to find a variance, not to predict it. “Prediction analysis” is made up, and expert judgement is not part of data analysis.