N4/5 Admin - Sources of Info & File Management

What features make information on a website reliable?

• Accurate information with no spelling mistakes

• Pictures of celebrities are used

• Easy to find information

• Up-to-date information

What are the consequences of using unreliable websites?

• Waste of time and money using information that is unreliable

• You will get a bad reputation if you make wrong decisions

• You could make a wrong decision if the information is inaccurate

What features below make an unreliable website?

• Page layout is clear and easy to navigate

• Hyperlinks aren't working

• Lock symbol should be apparent when entering personal data

• Web address should end with recognisable suffixes

File management is about...

• Choosing a cool name for a file

• Being able to find files quickly and easily

• Ensuring files are saved in a location that is suitable

• Ensuring files cannot be changed by those that should not

Some good file management strategies are...

• Using sensible file locations

• Appropriate file names

• Regular antivirus updates

• Security on files

What are some of the benefits of good file management?

• Saves time looking for files

• Less stressed employees

• Saves money for the company

• Saves space on network

What are some of the consequences of poor file management?

• Risk of breech of GDPR

• Files can be lost

• Reputation of company can be damaged as customers may have their time wasted

• Slower system if their are too many files retained

What does the term file management mean?

• How your manager is able to find your file.

• The way in which we organize our files and documents on the computer.

• How you organize the rough edges of your nails

Why is it important that you name a document correctly?

• To allow anyone to access the file.

• So that it doesn't feel lonely

• To find it easily

Why should you not give another person your password?

• Because it doesn't belong to them

• In case they access your files and use them or change them

• Because they should be able to guess it