HRIS Unit 3

Which of the following are IT systems that HR can use?

• HRIS

• HRSI

• HRMS

• HCMS

• HRM

Why does an HR department need an IT system?

• For keeping up-to-date with employee information and data

• So that HR related information can easily be pulled and analysed

• Make it easier for employees to access personal information relating to their benefits and performance

• For tracking the sales figures of the sales department

• For managing the organisation's financial affairs

What types of information can an HRIS hold

• Leave accrued and taken

• Budgets for the HR department

• Contract information of employees

• Recruitment and induction information

• Performance and training records

Which of the following information should potential developers provide when submitting a bid for the development of an HRIS for an organisation?

• How long it will take to complete the development

• The cost involved

• Unsigned documentation

• Who will be responsible for maintaining the system

• Encryption of files sent electronically

HRIS stands for

(a)  

The "M" in HRMS stands for

(a)  

What does data protection mean?

• An incident that exposes confidential or protected information

• Process of safeguarding important information from corruption, compromise or loss.

• Theft of protected information

• The maintenance of, and the assurance of the accuracy and consistency of data over its entire life-cycle

Three things you can do to protect employee information

• Have passwords that are unique to users

• Change passwords regularly

• Non-encryption of information sent via email

• Fireballs to protect data from external threats

• Restrict access to those not permitted to view records

What personal information of employees might be recorded on HRMS?

What is self-service HR?

• You serve yourself at the canteen

• You can access HR policies, procedures and information online

• You get to have a larger salary