Contracting

Who is responsible for requesting and receiving commercial offers from consultants for the contracts via project?

• Admin staff

• Advisors

• Both

Who should upload report from consultant to DMS?

• AV

• Advisors

• Admin staff

Who fills the technical assessment grid in contracting procedures?

• Advisors

• Admin staff

• Both

In what stage can we discuss with candidates about the rates?

• Before contractor submits proposal

• At the stage of preparation of TOR

• Rates can't be discussed

At what stage the ToR can be changed?

• Before announcing the tender

• During the contracting the consultant/firm

• At any stage

How many candidates are needed for the procedure of contracting via HQ up to 20 000 EUR?

• 1-2 candidates

• 3-5 candidates

• 5-8 candidates

How long does it take the procedure of contracting (via HQ) with open tender and with list of candidates?

• Open tender from 10-13 weeks, with list of candidates from 8-10 weeks

• Open tender from 5-6 weeks, with list of candidates from 4-5 weeks

When concluding direct award contract what can be used as a unique characteristic?

• project has previous successful experience working with this firm/consultant

• the only provider project knows

• it is monopoly, and it was identified after market research

Who prepares Auftrag form?

• Advisor, because the most important data regarding content can be filled by them.

• Admin staff, because the calculation for the contract amount is done by them.

• Both

The consultant prepared timesheet Which further variants of procedures can be used?

• Consultant sends the timesheet to the finance officer with advisor in cc. Advisor approves work done in this email.

• Consultant sends timesheet to advisor who checks for correctness. Then advisor forwards to finance officers.

• Consultant sends the timesheet to Finance officer who sends the received timesheet to WP manager for approval.