Photo rights

I have a nice picture with some trainees and teachers on it which a teacher of the partner college took. I want to use it for a brochure or article. What do I need to do?

• It was from an event where we collected participant lists – That is sufficient.

• I name the college as the source and then I can use it

• I need to ask the persons depicted if they agree, then I can go ahead and use the picture.

• I need to get written consent from all persons depicted and check if I have the written rights of use declaration from the teacher who took the picture.

A GIZ colleague took a picture of a landscape during a personal trip to Phu Quoc. I want to use it as a graphic for a publication. What do I need to do?

• Nothing

• Get the consent to use it from your supervisor

• Get written rights of use from the colleague

• Get oral consent from the colleague

I hire a photographer to take pictures of an event. What do I need to do?

• Write in the ToR that the photos will be used by GIZ

• Make sure to use the contract format for film and photo production

• Make sure to use the contract format for film and photo production and request the contractor to get written consent of persons depicted on photos according to our template

• Use contract for film and photo production, get consent forms and notify legal department in HQ as well as country office

I want to save pictures on MS Teams. What do I need to do?

• Name it correctly: Date_Staff initials_Place_Event_Number of picture

• Save the written rights of use and consent forms together with the picture in a restricted folder

• List the picture in the Photo Inventory Excel file

• All of the above

I want to livestream an event. What do I need to do?

• Its best to use Facebook or YouTube for livestreaming

• Use a registered platform, inform the participants in the invitation and at the beginning of the event about livestreaming, request written consent from speakers

• Inform participants at the end of the event that it was livestreamed

• Inform participants at the beginning about livestreaming

• Ask the participants to turn off their camera

Where can I find the rights of use transfer agreement template?

• Under RBM Monitoring/Guidelines and templates

• Under data protection/Guidelines/Photos

• Under data protection/Templates/Photos

• Under Office Management/Orientation

What does a full set of participant list and signature list include?

• Complete data protection information

• A separate field for signature of participation and a separate field for consent to processing of data and pictures/videos

• Signatures of participants on signature list

• An excel soft copy of the participant list

• All of the above

Who do I send soft copy of participant list and scanned signature lists to? (first name)

How can you get consent from people in an MS Teams meeting for the recording?

• Get consent before the meeting.

• Thumbs up or down in the chat.

• Disapproval via audio channel.

• In big meetings people can be made aware that they will not appear anywhere in a recording if they do not contribute.

• All of the above