Leading Meetings LET III Army JROTC

When you are planning a meeting, what is the first thing you should do?

• Find out when people can attend the meeting

• Clarify the purpose of the meeting

• Waste time

• Waste energy

Shelly is a meeting facilitator. She is trying to get attendees to discuss a topic no one seems very interested in. What should she do?

A)Directly ask participants a yes or no question, starting with lower-level people

B)

C)Confirm with the group that no one is interested in the topic and drop it from the agenda

D)

• Ask the dominators first for their input on the topic to get things going

• protesting peace

• Ask open-ended questions

• having a football game

Tom is the recorder for a meeting. Which of the following tasks does his job include?

• Telling the group to stick to the agenda

• Telling jokes

• Taking notes on attendees, topic discussion, and decisions

• Making fun of the cadets

Sam is planning a meeting. He has prioritized the topics his group needs to cover and lists them in order of importance on the agenda. He’s also estimated how long his group will spend on each topic. What else might Sam consider in developing an agenda?

• Plan for a break every 30 minutes

• push people away

• Think about alternating high-energy topics with low-energy topics

• have safe trip

Which of the following sentences would a good facilitator NOT say?

• Turn on the music please

• Let’s move on. This topic has been exhausted.

• Let's dance to the groove

• Please don’t interrupt Molly. Everyone will have a chance to speak

A plan or outline for a meeting is called __________.

• an agenda

• meeting minutes

• enter the courtroom

• close the blinds

The official record of what happened at a meeting is called the __________.

• meeting minutes

• meeting record

• team basketball meeting

• Team football meeting

How can you make meetings orderly and effective?

•Helps to clarify project assignments

and decisions

•Shows who participated in meetings

•Gives a historical record of how the

group made progress

•Provides saved resources, such as

presentations, handouts, and other

documents

• Keeping up with my grades

• Keeping up with the Kardashians

• Keeping pace in the meet

• Keep meeting Records

•Learn to listen for when the topic has been

“talked out.” Ask the group: “do we have

anything else to add to this topic?” or “are we

ready to move on?”

•Periodically check with the team about the decision-making process.

•Check with the group about outcomes. Ask: “Are we getting what we want from this discussion? What can we do differently?”

• Tips for the scorekeeper

• Tips for the Facilitator

• Tips for building a room

• Tips for meeting locations