OBM247 EXERCISE : CHAPTER 6

Records appraisal is defined as

• obtaining information to prepare records retention and destruction schedule.

• the taken action in due course as a consequence of appraisal.

• the process of determining the value of records for further use and length of time that value will continue.

• the process of moving inactive records from office to inactive storage.

Name the method of records transfer in the period of every six months

• one period

• semi-annual

• perpetual

• one time

A group of related records that is normally used and filed as a unit to determine the records retention period is called

• record series

• records control

• records retention schedule

• records inventory

The following are the information which can be written in requisition form

• record name or code

• date of the record

• name of the borrower

• signature of the borrower

Methods commonly use to show charged-out records include

• the OUT-guide and carrier folder only

• the OUT guide, requisition sheet, OUT folder, and carrier folder.

• The OUT folder and requisition sheet only.

• the OUT guide only and disposing OUT guide after the record has been return.

What is the function of recharger/downloader

• Transfer data from the portable which uses hand-held scanner to the computer

• Transfer records to inactive storage.

• Scan and convert data into useful information

• Scan and transfer data to other department

The following are the methods commonly used to show charged-out records EXCEPT

• OUT guide

• Specific guide

• OUT Folder

• Carrier Folder

_______________ is marker place in the file to show that folder or record has been borrowed.

• OUT guide

• Requisition sheet

• OUT Folder

• Special folder

___________ is the established policy and procedure for determining what records to keep, where to keep, and how long to keep them.

• Records life cycle

• Records transfer

• Records retention

• Records series

______________ comprehensive list of records, indicating the length of time records are to be maintained, transferring inactive record to storage and destroying records with short-term value.

• Record Series

• Records Control

• Records Retention Schedule

• Records Inventory