Basics of SOPs

The State Operated Program at MCV and SAI functions as ...

• A school division.

• A Local Education Agency.

• A program.

• A State Education Agency.

Answer explanation

As the Code stipulates, "Local Education Agency means ...a state-operated program that is funded and administered by the Commonwealth of Virginia ..." but. "Neither state-operated programs nor the Virginia School for the Deaf and the Blind at Staunton are considered a school division as that term is used in these regulations."

The Brook Road Campus of the Richmond Hospital Education Program is considered a...

• Long-term nursing care facility.

• Hospital

• Outpatient Facility

• Public School

Answer explanation

According to State regulations, “3. If placed in a nursing facility, a long-stay hospital, or an intermediate care facility for people with intellectual disabilities under funding from the Virginia Department of Medical Assistance Services, the child is a resident of the division where the parent(s) resides.”

At the Brook Road facility, who is responsible for a Free and Appropriate Public Education?

• The State Operated Program

• Richmond Public Schools

• The School Division where the student's parent resides.

• The Virginia Department of Education

Answer explanation

The responsibility for a Free and Appropriate Public Education rests with each student's home school division (LEA) based on parent residence.

Providing a Free and Appropriate Education involves all of the following, except:

• Arranging for Least Restrictive Environment.

• Providing transportation to and from school.

• Holding meetings and creating IEPs.

• Making sure the student is on the football team.

Answer explanation

FAPE includes almost ALL activities related to creating Individualized Education Programs, providing transportation as needed, and supporting students in equitable access to instruction and services. It does not mean guaranteeing the student will be involved with or on sports teams or other extra-curricular activities.

A student is officially enrolled in the Hospital Education Program when his or her parents...

• Sign the RHEP Release Form

• Admit the student to the Hospital

• Request educational services.

• Disenroll their student from their home school division.

Answer explanation

The act of signing the RHEP release form IS enrolling the student into the educational program.

All of the following documents must be in the student's file by the end of the second day of admission except...

• Home Language Survey Form

• Notification of Enrollment Form

• Waiver Form

• Signed Release Form

Answer explanation

While the Home Language Survey form must be completed for any student enrolled in the program, it does not have to be on or before the second day of enrollment.

If a student has an IEP and enrolls in the program at MCV or SAI, an amended or newly created IEP must be completed by day ___.

• 7

• 3

• 10

• 11

Answer explanation

When a student enters the RHEP acute care side (MCV or SAI), we have 10 days to amend or create a new IEP. Meaning, a new IEP or Amendment must be in the system by day 11 from receipt of the original IEP.

In order for a student to receive Extended School Year services in an acute care setting (MCV or SAI), the student must meet ALL of the criteria below, except:

• Was enrolled in the RHEP at the end of the school year.

• Will lose skills without ESY services.

• Has ESY in their current IEP.

• Is still enrolled at the time ESY services will be provided.

Answer explanation

ESY can only be provided to students in acute care settings when they have been enrolled with the RHEP at the end of the school year, have extended school year services in the current IEP (either developed by the RHEP or amended), AND are currently enrolled in the RHEP.

If we suspect that what has brought the student to the hospital is going to cause a change in services or placement consideration (the need for an IEP or 504), we should...

• Initiate the Child Study Process

• Create an IEP

• Create a 504

• Speak to the parents about special education

Answer explanation

The provision of special education services always begins with the child study process. This can be initiated within the program by informing the Director, Assistant Director, or IEP Coordinator. We can convene a team to examine needs and move forward.

The State Operated Program at Brook Road is not...

• A hospital

• A Local Education Agency

• A public school.

• A program

Answer explanation

All other State Operated Programs across the Commonwealth of Virginia are considered to be Local Education Agencies when students are enrolled with them. Under Virginia Code, the Brook Road facility functions as a program, not an LEA, and an extension to support each student's home school/local education agency in the provision of FAPE.