IMR454 CHAPTER 3 PART 1

Administrative structures

• Central-ization

• location

• transport

• ict

Staffing requirements duties of records centre staff

• liasing with creating agencies

• receiving with creating agencies

• retrieving records on demand

• Administrative duties

liasing with creating agencies

• aware of the current situatin

• identifying which records

• able to know and state the basic statistics

• write each document in exercise books

The record staff should know

• the overall bulk of the records held in the records centers for each department or office

• the frenquency of reference to the main series

• the rate at which records are removed from the center according disposal schedules

• call number of each documents specifically

Factors to consider in deciding on a physical site for the records centre

• cost

• centrality

• security

• the provision of service

storage areas in records center

• stack areas

• non stack areas

• security system

• pilot areas

Non stack areas includes

• Administrative area

• Processing Areas

• Reference area

• Staging area

• disposal area

Chargeable services may include

• Transfer of records to the RC and storage there

• Replacement of records after reference

• Retrieval and issue to the creator agency for reference

• Advice on records management procedures and appraisal

Special format records

• maps

• engineering drawings

• photographs

• audiovisual materials

The records center is one of the principal components of a government or business and it should operate