DPT MODULE 2

You are creating a mail merge letter to send to a list of customers. Which of the following is the first step you should take?

• • Create a new Word document.

• • Open the Excel spreadsheet or CSV file that contains the customer data.

• • Create a new mail merge template.

• • Merge the data from the spreadsheet or CSV file into the template.

You have created a mail merge template and selected the mail merge fields. Which of the following options allows you to preview the merged document before you send it?

• • Preview Results

• • Finish & Merge

• • Mail Merge Wizard

• • Print

You are merging data from an Excel spreadsheet into a Word document. The spreadsheet contains a column for the customer's name and a column for the customer's address. Which of the following mail merge fields should you use to insert the customer's name in the Word document?

• • {MERGEFIELD CustomerName}

• • {MERGEFIELD Address}

• • {MERGEFIELD Customer.Name}

• • {MERGEFIELD Address.Line1}

You have inserted an image into a Word document. How do you add a caption to the image?

• • Select the image and type the caption in the Caption box.

• • Click the Insert Caption button on the Insert tab.

• • Right-click the image and select Insert Caption.

• Click the Caption button in the Picture Tools Format tab.

You have created a table in a Word document. How do you generate a list of tables that automatically lists all the tables used in the document?

• • Select the table and click the Table of Contents button on the Insert tab.

• • Click the Insert Table of Contents button on the References tab.

• • Right-click the table and select Generate List of Tables.

• • Click the List of Tables button in the Tables and Borders toolbar.

You are responsible for sending personalized invitation letters for an upcoming event. You have an Excel spreadsheet containing the names and addresses of invitees. What is the correct sequence of steps to perform a mail merge in Microsoft Word?

• Open Microsoft Word, select "Start Mail Merge," choose "Letters," and click "Finish & Merge."

• Open Microsoft Word, select "File" > "New," choose a blank document, and manually type each letter.

• Open Microsoft Excel, copy and paste the data into a Word document, and manually format each letter.

• Open Microsoft Word, select "Format" > "Page Numbers," and choose a page numbering format.

You are working on a thesis document with multiple sections, including front matter and the main content. What steps should you follow to customize page numbers in Microsoft Word so that Roman numerals are used for the front matter, Arabic numerals for the main content, and the document's filename is displayed along with the page number in the footer?

• Go to the "Insert" tab, select "Page Number," and choose "Bottom of Page."

• Use the "Track Changes" feature to make these customizations.

• Go to the "References" tab, click "Table of Contents," and choose the desired numbering format.

• Go to the "Insert" tab, select "Page Number," choose "Format Page Numbers," and make the necessary settings

You are reviewing a colleague's document in Microsoft Word, and you want to provide feedback on some sections while tracking changes. What should you do to enable the "Track Changes" feature and add comments?

• Go to the "Review" tab, click "Track Changes," and make edits directly in the document.

• Use the "Mail Merge" feature to track changes and add comments.

• Enable "Track Changes" by going to the "View" tab and selecting "Show Markup."

• Open the document in a web browser to enable the "Track Changes" feature.

You are writing a research report with multiple sections and subsections. What sequence of steps should you follow to create an automatic table of contents in Microsoft Word that includes all the headings and subheadings?

• Manually type and format the table of contents.

• Highlight each heading and select "Convert to Table of Contents" from the "Insert" tab.

• Use the "References" tab, click "Table of Contents," and choose a style based on your document's headings.

• Go to the "View" tab and select "Navigation Pane" to create a table of contents.

You are creating a document that includes several images, and you want to add captions to each image. How should you proceed to ensure that you can generate a list of figures that lists all the images with their respective captions automatically?

• Manually type captions next to each image and create a list of figures using a separate software.

• Use the "References" tab, click "Insert Table of Figures," and customize the list of figures options.

• Copy and paste the images directly into the document without captions.

• Use the "Insert" tab to add images and captions but create the list of figures manually.