Fundamentals of Records Management Quiz

What qualifies as a record?

• A record is a written document
• A record is a type of music album
• A record is a collection of related data elements that are treated as a unit.
• A record is a single data point

When and how do you dispose of records that an organization no longer needs?

• Burn the records in a bonfire
• Follow the organization's record retention policy for disposing of records.
• Throw the records in the nearest river
• Shred the records and scatter them in the wind

What is an organization’s record schedule?

• A record schedule is a document outlining the company's vacation policy
• A record schedule is a list of employees' work hours
• A record schedule is a document that outlines how long different types of records should be retained and when they should be disposed of.
• A record schedule is a tool used for project management

What if no item on the schedule describes the record in hand?

• The record is lost forever
• The record does not exist
• The record may need to be added to the schedule or the documentation updated to accurately reflect the record.
• The record is not important

Who in an organization is responsible for managing its records?

• Marketing Manager
• Records Manager
• Customer Service Representative
• Data Analyst

How should I “file” a record I create or receive so it can be found if I am not available?

• Hide it in a random place
• Throw it away immediately
• Organize, label, store, and communicate the filing system.
• Forget about it completely

What organizational records am you permitted to share with those outside of my organization?

• All records without any restrictions
• Confidential information without authorization
• Personal data without consent
• Public information or records approved for external sharing by the appropriate authorities.

Are you allowed to share your personal knowledge of the organization that is not recorded in its records with those outside the organization?

Why should a professional records manager understand and appreciate many of the details of the organization’s operations?

• To decrease efficiency by not understanding the organization's operations
• To effectively manage and organize records in alignment with the organization's operations.
• To ignore the organization's operations and focus solely on record-keeping
• To complicate the record management process by not aligning with operations

What and why should an employee know about records that are “vital”?

• An employee should know about vital records to learn about historical documents and their significance
• An employee should know about vital records to improve their physical fitness and well-being
• An employee should know about vital records to understand their importance in maintaining business operations and to ensure their proper protection and preservation.
• An employee should know about vital records to enhance their creativity and artistic skills