Quiz 4: Appraisal of Electronic Records

Appraisal refers to the process used to ​​ (a)   and to determine the​ (b)   of records

• value
• evaluate
• estimate
• worth

Which of the following does not require continued preservation?

• Contain important and unique information about people, places, things or events

• Handwritten notes taken during the meeting

• Document essential agency functions

• Provide automated access to other permanent record

Records have four primary values: administrative, fiscal, legal, and historical.

• True

• False

Administrative records preserve the organization's history and heritage by documenting past events, activities, and milestones.

• True

• False

Records that have _______ value relate to an agency's financial transactions, often needed for audit purpose. these may be accounting records, audit report., budget, grant agreement, payroll records

Categorize each record based on the value it holds

Groups:

(a) Administrative value

,

(b) Fiscal value

,

(c) Legal value

,

(d) Historical value

• Annual reports

• Contracts

• Correspondence from a city clerk

• Payroll records

What is the importance of content analysis in the appraisal process?

• It helps in identifying the relevance of the information

• It is not necessary for appraisal

• It only focuses on technical aspects

• It is used for legal purposes only

A _________ analysis is an evaluation of the usability of the data

Is it practical for the records manager, archivist, IT specialist, and records creator to collaborate in determining which records to retain and which to discard?

• Yes

• No

Appraisal criteria: Records professionals must determine the best ​ (a)   for long-term retention. Often records exist in both electronic and paper form, as input documents and output reports

• format
• level of aggregation
• cost
• record linkages
• updates