OFM_Ch_4_Filing and Indexing

What is the process of systematic and scientific preservation of official documents for future reference or evidence?

• Storage

• Retrieval

• Filing

• Creation

Which type of records include all papers connected with purchases, sales, and stock keeping of goods handled by the firm?

• Personal Records

• Accounts Department Records

• Administrative Records

• Correspondence

What is the principal objective of indexing?

• To dispose of records

• To classify records

• To create records

• To assist filing

What is the term used for the method of providing indicators for a body of data or collection of records?

• Retrieval

• Filing

• Indexing

• Storage

Which type of filing refers to the same place where records are accessible to a number of persons?

• Centralized Filing

• Decentralized Filing

• Horizontal Filing

• Vertical Filing

What is the objective of records management related to keeping an orderly account of progress?

• To keep an orderly account of progress

• To detect errors and wastes

• Legal formalities

• To facilitate comparison

Which type of records include all papers connected with the employees of the firm?

• Correspondence

• Accounts Department Records

• Administrative Records

• Personal Records

What is the objective of indexing related to allowing for speed?

• It should be simple

• It should be economical in operation

• It should allow for speed

• It should go well with the system of filing in the organization

Which type of records include all papers connected with the activities of all the departments of an enterprise?

• Personal Records

• Accounts Department Records

• Administrative Records

• Correspondence

What is the term used for the method of filing while indexing is the method used for making reference to the matter filed?

• Retrieval

• Filing

• Storage

• Indexing