Methods of Filing

Identify different methods of filing.

• Filing by Subject/Category

• Filing by your favourite colour

• Filing in Alphabetical order

• Filing by Numbers/Numerical order

Why is it important for an organisation to have a good filing system?

• Filing means documents will be kept in a safe place.

• Documents can be found easily and quickly.

• Filing can only be done by senior Management

• Filing helps organisations to be organised, systematic, efficient and transparent.

How would you file the following names: Anderson, Adams, Archer, Alder, Andrews?

• Anderson

  Adams

  Archer

  Alder

  Andrew

• Adams

  Alder

  Anderson

  Andrews

  Archer

• Alder

  Adams

  Archer

  Andrew

  Anderson

• Archer

  Andrews

  Anderson

  Adams

  Alder

How would you file the company names: The Star, Northcliff Printers, Active Wheel Co, The City of Johannesburg?

• Northcliff Printers

  The Star

  The City of Aberdeen

  Active Wheel Co

• Active Wheel Co

  The City of Aberdeen

  Northcliff Printers

  The Star

• The Star

  Active Wheel Co

  Northcliff Printers

  The City of Aberdeen

• Active Wheel Co

  Northcliff Printers

  The City of Aberdeen

  The Star

How would you file the following: Dean & Smith, Anderson & Acorn, Cowan & Cowgate, Wilson & Stark?

• Dean & Smith
  Cowan & Cowgate
  Wilson & Stark
  Anderson & Acorn

• Wilson & Stark
  Dean & Smith
  Cowan & Cowgate
  Anderson & Acorn

• Dean & Smith
  Wilson & Stark
  Anderson & Acorn
  Cowan & Cowgate

• Anderson & Acorn
  Cowan & Cowgate
  Dean & Smith
  Wilson & Stark

What type of documents do organisations need to file?

• Letters

• Reports

• Policy Documents

• Financial Records

How would you file the following: MacDonald, McGinn, McKnight, MacLeod, McDougal?

• McDougal
  MacLeod
  McKnight
  McGinn
  MacDonald

• McGinn
  McKnight
  MacLeod
  MacDonald
  McDougal

• MacDonald
  McDougal
  McGinn
  McKnight
  MacLeod

• McKnight
  MacLeod
  MacDonald
  McGinn
  McDougal

How would you file the following: Jones GT, Jones GM, Jones HK, Jones HJ, Jones JP?

• Jones, GM
  Jones, GT
  Jones, HK
  Jones, HJ
  Jones, JP

• Jones, HK
  Jones, JP
  Jones, GT
  Jones, HJ
  Jones, GM

• Jones, JP
  Jones, HK
  Jones, GM
  Jones, HJ
  Jones, GT

• Jones, GM
  Jones, GT
  Jones, HJ
  Jones, HK
  Jones, JP