CH2:MANAGING CURRENT RECORDS (P1)

Does current record management include MAIL and FILE management?

• TRUE

• FALSE

What is the unit within an organization that is responsible for managing the record of the organization?

• Records Management

• Information Management

• Registry

• Mail Department

What is one of the primary functions of a registry department?

• Organizing office meetings

• Dispatching and receiving letters

• Conducting employee performance

• Managing financial transactions of the organization

What is distinguishing feature of a centralized registry system?

• Files are stored and managed in multiple locations

• All records are controlled and managed from a single central location

• Each department manages its own records independently

• There is no strict organizational control over record management

In a decentralized registry system, how are records typically managed?

• All records are stored in a single central location

• Each department manages its own records independently

• Records are managed by an external agency

• Records are shared across multiple organizations

Which of the following is an example of a centralized registry system?

• A university where each department manages its own student records

• A government agency where all records from various departments are managed in a single central location

• A multinational corporation where each regional office has its own independent record management system

• A small business where all records are stored and managed on individual employees' computers

Based on the advantages for centralized registry systems, which of the following is benefit associated with this approach?

• Increased flexibility in record management practices

• Duplication of records due to decentralized operations

• Difficulty in justifying staff training for registry management

• Easier safeguarding of confidential information

Easy Access to information and faster retrieval and speedier decision making is the advantages of which registry?

• Centralized

• Decentralized

Which registry have a disadvantage where in any disaster it will destroy all the records since they are kept in one registry.

• Centralized Registry

• Decentralized Registry

Which of the following tasks is typically NOT associated with the responsibilities of a mailroom?

• Receiving and sorting incoming mail

• Distributing paperwork within the building or area serviced

• Sorting and controlling outgoing mail

• Managing office supplies inventory