IMR652 Exercise - Records Creation By Registry

What is the primary purpose of official correspondence?

• To create social media content

• To promote private businesses

• To communicate according to established standards

• To entertain the public

Which of the following is NOT a type of official correspondence?

• Memo

• Email

• Advertisement

• Report

What should be included in the preparation of an official correspondence?

• Casual greetings

• Social media links

• Personal opinions

• Sender's address

What is the correct structure for an official correspondence?

• Use plain paper

• Use colorful stationery

• Include a reference number and date

• Write in a casual tone

What is the purpose of a security classification for documents?

• To confuse the readers

• To make documents look official

• To increase the document's length

• To determine the level of access and handling

Which of the following is a requirement for outgoing correspondence?

• They must be handwritten

• They should be registered

• They can be sent without a signature

• They must be complete copies

What should be done with incoming correspondence?

• Send them to the media

• Record them in a log

• Throw them away

• Ignore them

What is the purpose of a filing system?

• To create more paperwork

• To ensure easy retrieval and organization

• To store documents randomly

• To confuse employees

What type of file cover indicates confidential information?

• Yellow cover

• White cover

• Green cover

• Red cover with stripes

What should be done with vital records?

• They should be destroyed immediately

• They can be shared freely

• They should be stored securely and backed up

• They should be ignored