MANAGING MEETINGS AND MEETING MINUTES_JACKY P.N_03SKRE001_2024

What are the three main steps involved in conducting a successful meeting?

• A. Preparation, monitoring, and evaluation

• B. Planning and preparation, conducting, and writing minutes

• C. Writing, reporting, and presenting

• D. Scheduling, monitoring, and closing

What are the primary responsibilities of a meeting note taker?

• A. Organizing the agenda and arranging seating

• B. Writing invitations and summarizing the meeting results

• C. Recording the main points of the discussion and presenting accurate minutes

• D. Distributing the minutes to all participants

What factors are important to include in a meeting agenda?

• A. Names of meeting participants

• B. Purpose of the meeting

• C. Stationery to be used

• D. Time, place, and main issues to be discussed

What are two basic ethics that meeting participants should follow?

• A. Arriving on time and respecting others by not using cell phones

• B. Arranging chairs and preparing stationery

• C. Dressing according to the theme and taking notes of every discussion

• D. Preparing minutes and respecting the meeting leader

One of the effective meeting opening techniques is:

• A. Using an opening sentence that attracts the attention of the audience

• B. Starting the main discussion immediately

• C. Holding a question and answer session first

• D. Greeting participants with humor

What are the main functions of a meeting leader?

• A. Supervising, evaluating, and organizing

• B. As a director, facilitator, and decision maker

• C. Preparing the agenda, setting the time, and closing the meeting

• D. Leading the discussion and summarizing the results

The following are the types of questions used in meetings, except:

• A. Direct questions

• B. Rhetorical questions

• C. Factual questions

• D. Flowery questions

What is the main purpose of taking meeting minutes?

• A. As a reminder of past meetings

• B. Documenting discussions, decisions, and actions for reference and follow-up

• C. Recording the attendance of meeting participants

• D. Recording the question and answer session in the meeting

What should a note taker do if the meeting lasts too long?

• A. Continue taking notes until the end

• B. Ask permission to leave the room

• C. Be replaced every two hours or as needed

• D. Simplify notes without complete details

What is one aspect of communication style that is important in meetings?

• A. Speed of speech

• B. Loud and clear voice

• C. Credibility, ensuring trust between participants when sharing information

• D. Use of humor to lighten the mood atmosphere