Quiz Lesson 3 - Topic D (Resources and Procurement)

What is the primary purpose of the RACI chart in resource management?

• To define procurement phases for acquiring resources

• To allocate budget resources to specific tasks

• To clarify roles and responsibilities for project activities

• To determine competency gaps in the project team

Answer explanation

The primary purpose of the RACI chart is to clarify roles and responsibilities for project activities, ensuring that everyone understands their specific contributions and accountability within the project.

What document describes how goods and services will be procured in a project?

• Statement of Work (SOW)

• Procurement Management Plan

• Resource Management Plan

• Request for Proposal (RFP)

Answer explanation

The Procurement Management Plan outlines how goods and services will be acquired for a project, detailing procurement processes, roles, and responsibilities, making it the correct choice.

Which procurement document is used to gather basic information about potential sellers?

• Invitation for Bid (IFB)

• Request for Information (RFI)

• Request for Proposal (RFP)

• Request for Quotation (RFQ)

Answer explanation

The Request for Information (RFI) is specifically designed to gather basic information about potential sellers, helping organizations understand the market and capabilities before proceeding with further procurement steps.

Which of the following best describes a cost-plus-fixed-fee (CPFF) contract?

• The seller is paid a fixed amount regardless of project costs.

• The seller is reimbursed for actual costs plus a fixed fee.

• The seller is paid a fixed price with incentives for performance.

• The seller is reimbursed for costs and awarded an additional fee for exceptional work.

Answer explanation

A cost-plus-fixed-fee (CPFF) contract means the seller is reimbursed for actual costs incurred plus a fixed fee for their services, making the second option the correct description.

In adaptive teams, why are team members encouraged to be T-shaped?

• It ensures every team member has deep expertise in one area.

• It allows team members to take on both specialist and generalist roles.

• It enforces strict hierarchy and responsibilities in the team.

• It ensures every team member works only on their primary responsibility.

Answer explanation

In adaptive teams, being T-shaped means team members can specialize in one area while also having the flexibility to contribute in other areas. This versatility enhances collaboration and problem-solving.

What is the purpose of a resource calendar in project management?

• To track project deliverables and timelines

• To identify the working days and availability of resources

• To allocate financial resources to specific activities

• To document team roles and responsibilities

Answer explanation

The resource calendar is essential for identifying the working days and availability of resources, ensuring effective scheduling and resource allocation throughout the project.

Which of the following is a key difference in resource management between predictive and adaptive approaches?

• Adaptive approaches use hierarchical teams, while predictive does not.

• Predictive approaches assign resources based on detailed upfront planning, while adaptive teams self-organize to distribute work.

• Predictive approaches rely solely on generalists, while adaptive approaches use specialists.

• Adaptive teams follow strict resource allocation plans.

Answer explanation

The key difference is that predictive approaches rely on detailed upfront planning for resource allocation, while adaptive teams self-organize, allowing for more flexibility in distributing work.

What key factor should a project manager consider when assigning responsibilities in a predictive approach?

• Resource location and availability only

• Team members’ experience, knowledge, skills, and attitude

• Stakeholder involvement and budget limitations

• Contractual obligations and procurement strategies

Answer explanation

In a predictive approach, understanding team members’ experience, knowledge, skills, and attitude is crucial for effective responsibility assignment, ensuring tasks align with their strengths and capabilities.

Which procurement document provides detailed requirements for high-value and complex deliverables?

• Request for Information (RFI)

• Request for Proposal (RFP)

• Request for Quotation (RFQ)

• Invitation for Bid (IFB)

Answer explanation

The Request for Proposal (RFP) is designed to solicit detailed proposals for high-value and complex deliverables, outlining specific requirements and evaluation criteria, making it the correct choice.

Which of the following is NOT typically included in a resource management plan?

• Roles and responsibilities of team members

• Strategies for team training and development

• Procurement phases and contract types

• Competencies and skills required

Answer explanation

The resource management plan focuses on team roles, training strategies, and required skills. Procurement phases and contract types are part of procurement management, not resource management, making it the correct choice.