Exam Procedures Quiz

When can exam papers be taken out of the secure storage facility and brought to the designated examination room(s)?

• As soon as the exam schedule is finalized.

• No earlier than 60 minutes before the exam

• 90 minutes before the exam to allow for setup time.

• The night before the exam for convenience.

How many invigilators must be assigned to an exam room with 25 students or fewer?

• One invigilator is sufficient

• At least two invigilators

• Three invigilators to ensure thorough monitoring.

• One invigilator for every ten students.

Which combination of preparation tasks should be completed at least 3 days before the exam?

• Print forms, create a seating plan, check the room

• Contact co-invigilators, understand the exam type, review guidelines

• Prepare a student list, set up the exam room, print materials

• Test technology, assign seats, distribute exam materials

Which combination of forms best represents the essential documents that should be prepared in the exam package?

• Seating map (FRM05), exam attendance sheet (FRM06), draft paper (FRM07), exam room incident log (FRM08), notice-exam in process (FRM09), checklist on the exam day (FRM10)

• Draft paper (FRM07), exam regulations (DOC01), notice - exam in process (FRM09), exam attendance sheet (FRM06)

• Exam room incident log (FRM08), notice - exam in process (FRM09), seating map (FRM05), draft paper (FRM07)

• Checklist on the exam day (FRM10), exam regulations (DOC01), seating map (FRM05), exam attendance sheet (FRM06)

During an exam lasting less than 1 hour, which of the following statements best describes the policy on breaks?

• Breaks are permitted only during the first 15 minutes.

• Breaks are strictly not allowed.

• Breaks are allowed only if the student completes the exam early.

• Breaks are allowed after 30 minutes if requested in advance.

What must invigilators do before opening the question envelope to ensure proper procedure?

• Show the students that the envelope is sealed and stamped and then check the number of question papers inside.

• Show the students that the envelope is sealed and stamped.

• Open the envelope and immediately distribute the papers to students.

• Verify the number of question papers inside the envelope and announce the exam details.

When and to whom must incidents involving students and instructors such as errors in question papers or student violations be reported?

• At the invigilator's earliest convenience, to Office of Registrar

• By the end of the week after the exam, to Office of Registrar.

• Within the day of the exam, to the Instructor/Program Director or the relevant body as per the College’s internal process.

• Only if the incident affects multiple students, to the exam committee

What must invigilators do before allowing students to leave the exam room?

• Ensure all students have submitted their ID cards and collect any draft papers used.

• Count the total question papers, count and verify the total answer papers, and ensure all student signatures are collected on the student list.

• Announce the end of the exam and allow students to leave as soon as they are ready.

• Verify that all answer papers are in order and review the question papers for errors.

You find an unauthorized note after students leave. You should: 

• Discard it as exam is over

• Save it but no report needed 

• Document and report within the day 

• Wait to discuss with course instructor 

What should invigilators do after the exam?

• Review and sign required documents, submit them to the Registrar Office, and report incidents to the relevant body if needed.

• Collect all exam papers and sign the incident log.

• Review and sign the documents, submit them to the Registrar Office by the end of the day, and report incidents within the next week.

• Submit exam papers to the Registrar Office, inform students of their results, and report any incidents to the instructor.