Unit 17/10 – Project Control

What is the primary role of project control?

• Approving final product design

• Gathering and analysing data to support decision-making

• Selling the project to stakeholders

What is a project controller responsible for in large organisations?

• Designing the marketing plan

• Maintaining the project’s budget and schedule

• Recruiting staff

What is typically discussed in regular monitoring meetings?

• Marketing activities

• Stakeholder complaints

• Whether the project is on schedule and on budget

What can happen if a project exceeds its agreed budget?

• It will increase staff morale

• It can threaten project profitability and financial security

• It improves quality output

Why is monitoring quality an essential part of project control?

• It helps create team schedules

• It ensures the product meets agreed standards and regulations

What is a 'control point' in managing by stages?

• A location where team members report daily

• A review point to assess progress and plan the next stage

• A financial audit checkpoint

What is one key drawback of control points in managing by stages?

• They allow too much flexibility

• They can take up significant management time

• They are invisible to the team

What does 'manage by exception' involve?

• Allowing any change without approval

• Reporting issues only when they exceed agreed tolerances

• Escalating every decision to senior management

What is an 'exception report' used for?

• Reporting budget savings

• Reporting deviations beyond the agreed tolerance

• Approving supplier payments

The purpose of a 'lessons learned' meeting is to:

• review and discuss what went well and what could be improved in a project

• assign new tasks to team members

• plan the next phase of the project

• celebrate the project's completion without analysis