Microsoft Project 2021 From Beginners to Advanced - Practical Sharing and Consolidation - Part 2

This video tutorial covers the practical aspects of managing a resource pool in project management. It explains how to work with a resource pool in both read-only and read-write modes, allowing for updates and modifications. The tutorial also discusses creating a master project for consolidated reporting and the process of unlinking resources from a shared pool. Additionally, it provides guidance on managing sub-projects and converting them into regular tasks, emphasizing the importance of maintaining correct dependencies.

What is the primary purpose of a resource pool in project management?

• To consolidate financial reports

• To track project deadlines

• To manage resource information across multiple projects

• To store project files

When opening a resource pool in read-only mode, what can you do?

• Delete resources

• Make changes to resource pay rates

• Run reports and view resource properties

• Update assignments

What happens when you open a resource pool in read-write mode?

• You can change resource information like pay rates

• Others can update the resource pool simultaneously

• The resource pool becomes inaccessible to others

• You can make changes to assignments

What is the benefit of creating a master project file?

• It enables running reports on all projects together

• It allows for permanent consolidation of all projects

• It simplifies project deadlines

• It restricts user access to individual projects

How can you stop a project from sharing resources with a resource pool?

• Select 'Use own Resources' in the share resources option

• Change the project deadline

• Delete the resource pool

• Close the project file

What is a key consideration when converting a sub-project to regular tasks?

• It can be easily reversed

• It automatically updates all related projects

• It requires no changes to dependencies

• It is not reversible

Why is it recommended to take a backup before converting a sub-project to regular tasks?

• To update the resource pool

• To ensure data is not lost

• To allow easy reversal of the conversion

• To share the project with others