How to Run a Great Project Team Meeting

The video tutorial provides insights into conducting effective project meetings. It emphasizes the importance of setting clear objectives and agendas, inviting the right participants, and maintaining good meeting behaviors. The tutorial distinguishes between project and manager meetings, suggesting rotating facilitators to enhance team resilience. It also highlights the need for summarizing discussions, handling tangential issues, and following up on meeting outcomes to ensure productivity and effectiveness.

What is the first step in preparing for a successful project meeting?

• Starting with a clear objective

• Sending out reminders

• Choosing a comfortable location

• Providing refreshments

Why is it important to invite the right people to a meeting?

• To ensure everyone feels included

• To ensure the meeting is productive and relevant

• To make the meeting more lively

• To fill up the meeting room

What should be done if someone needs to take a call during a meeting?

• Ask them to step out

• Pause the meeting

• Allow them to take the call in the room

• Ignore the call

What is a key difference between a project meeting and a project manager meeting?

• Project meetings are longer

• Project meetings do not rely on one individual

• Project manager meetings are held more frequently

• Project manager meetings are more formal

How can meetings be made more resilient to the absence of key people?

• By having a backup agenda

• By shortening the meeting duration

• By rotating the facilitator

• By recording the meeting

What should be done with tangential issues that arise during a meeting?

• Ignore them

• Dismiss them as irrelevant

• Discuss them immediately

• Record them for later discussion

What are the two secrets to a really good meeting according to the video?

• Invite everyone and provide snacks

• Prepare in advance and follow up afterwards

• Start on time and end on time

• Use technology and keep it short