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WorksheetsChapter 11: Records Management
Total questions: 20
Worksheet time: 40mins
Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.
True
False
Documents that have no value to the organization are still considered records and should be kept.
True
False
The accuracy and efficiency of tracking physical records can be improved using bar codes.
True
False
Vertical drawer cabinets are the traditional storage cabinet for physical records
True
False
Most applications of microform storage are for records that are accessed frequently
True
False
For the alphabetic storage method, a special folder holds records for names that do not have enough records (usually three to five records) to warrant an individual folder.
True
False
A subject filing system can be a direct or indirect acess system.
True
False
Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.
True
False
For chronological filing, physical records are arranged by reverse date order within a file folder.
True
False
As an administrative professional, you generally will be the person who creates a retention schedule for the company’s records.
True
False
In which of the following areas may records have value to a business?
Legal
Financial
Historical
All the above
What is the second phase of the records life cycle?
Creation or receipt of the record
Distribution of the record to people who use the information
Filing and retrieving the record
Disposition of the record
Which of the following items is used to separate the file drawer into sections
File guide
File folder
Hanging folder
Out guide
A sheet of film that contains a series of images arranged in a grid pattern is called:
roll microfilm
microfiche
a microform
both b and c
Which storage method uses the letters of the alphabet to determine the order in which a record is filed?
Alphabetic storage method
Numeric storage method
Geographic storage method
Subject storage method
Which storage method requires that each record be read completely to determine the filing segment?
Alphabetic storage method
Numeric storage method
Geographic storage method
Subject storage method
Which storage method requires the use of an accession log?
Alphabetic storage method
Numeric storage method
Geographic storage method
Subject storage method
Records with historical value that are preserved permanently are called:
active records
working records
archive records
both a and b
Which of the following is the correct order for storing files using the terminal-digit storage method?
14 87 23, 22 57 49, 16 58 49, 15 58 69
15 58 69, 14 87 23, 16 58 49, 22 57 49
22 57 49, 16 58 49, 15 58 69, 14 87 23
14 87 23, 15 58 69, 16 58 49, 22 57 49
Which of the following is the correct order for files stored in an alphabetic storage system?
Father Joseph, Mr. Joe’s Pizza, Dr. James J. O’Malley, The Dollar Store
The Dollar Store, Father Joseph, Mr. Joe’s Pizza, Dr. James J. O’Malley
Dr. James J. O’Malley, Father Joseph, Mr. Joe’s Pizza, The Dollar Store
Dr. James J. O’Malley, The Dollar Store, Father Joseph, Mr. Joe’s Pizza
