Font size
WorksheetsBusiness Memo
Total questions: 81
Worksheet time: 2hrs 22mins
What is memorandum?
a short notice usually written by the management to address a certain policy or give a certain announcement or changes in an organization.
a short usually written by the management to address a certain policy or give a certain announcement or changes in an organization.
a long notice usually written by the management to address a certain policy or give a certain announcement or changes in an organization.
a short letter usually written by the management to address a certain policy or give a certain announcement or changes in an organization.
Below are the purpose of memo, except...
To inform
To give suggestions
To describe
To communicate the ideas.
It contains the name of the recipient of the memo who will be reading it.
To
From
Date
Subject
What are the features of memo?
Keep the structure brief, simple, writing past tense
Generally less formal than letter, establish accountability, simple
Help build good relationship, difficult to understand, Keep the structure brief
Professional tone, help unbuild good relationship, as formal as letter
When is the memo written?
helath & safety committee
Joe Chan
29 Nov 2013
Room Change
To whom is the memo intended?
Health and Safety Committee
Joe Chan
Chair person
Committee
What is the purpose of this memo?
To give suggestions about the meeting
To inform about the meeting
To instruct the meeting
To remind the meeting
To : All Employees
From : Paul Walker
Subject : Ordering Supplies
Date : April 4th, 20017
All requests for supplies must be typed and signed. Only typed requests will be accepted. All requests must be on my desk by fifteenth every month. Approved requested will be sent on the Accounting Department. Please plan ahead. It takes two to six weeks to order supplies.
The memo is addressed to….
New employees
Mr. Paul Walker
Head of personnel
All employees
To : All Employees
From : Paul Walker
Subject : Ordering Supplies
Date : April 4th, 20017
All requests for supplies must be typed and signed. Only typed requests will be accepted. All requests must be on my desk by fifteenth every month. Approved requested will be sent on the Accounting Department. Please plan ahead. It takes two to six weeks to order supplies.
What does the memo concern?
Overdue accounts
Office furniture
Supply request
Typewriters
The purpose of writing memo is to complaint.
True
False
A memo is a form of _____
external communication
internal communication
A memo is normally used for communicating policies, procedures, or related official business ____________________.
within an organization
outside an organization
between companies
between organizations
Check all the common workplace purposes of a memorandum.
Solicitation for opinions
Changes in such aspects as policies, procedures, and prices
Confirmations of verbal discussions, decisions, and meeting times
Relationship building with other businesses
Notice is a form of
inter departmental communication
intra departmental communication
both options are correct
both options are incorrect
In circulars signatures are taken as
proof
for external communication
Both options are incorrect
The top margin of a memorandum is
1 Inch
1.5 inches
2 inches
3 inches
The side and bottom margins of a memorandum are
1 inch
1.5 inches
2 inches
3 inches
The paragraphs of a memorandum are
single-spaced
double-spaced
The paragraphs of a memorandum
are indented .5" with the Tab key
begin at the left margin
are in hanging indent format
The headings of a memorandum begin with
DATE
SUBJECT
FROM
TO
Which is the correct order of memo headings
DATE, TO, FROM, SUBJECT
SUBJECT, TO FROM, DATE
TO, FROM, DATE, SUBJECT
FROM, TO, DATE, SUBJECT
The body of an E-mail message should include the receiver's and sender's names.
True
False
In a personal business letter, which letter part is typed first?
Return Address
Date
Letter Mailing Address
The top margin of a business letter is
1 inch
1;5 inches
2 inches
2.5 inches
The side and bottom margins of a business letter are
.5 inches
1 inch
1.5 inches
2 inches
How many times do you press Enter after the date?
1
2
3
4
How many times do you press Enter after the letter address?
1
2
3
4
How many times do you press Enter after the Salutation?
1
2
3
4
What is the spacing within the body paragraphs?
Single
Double
What is the spacing between body paragraphs?
Single
Double
How many times do you press Enter after the Complimentary close?
1
2
3
4
The letter format in which all lines begin at the left margin is
Modern format
Standard format
Block format
Reference initials are the initials of the
writer of the letter
typist of the letter
receiver of the letter
An enclosure notation is placed
below the Complimentary close
below the writer's name
above the writer's name
Which document is used by a secretary to record what happened DURING a meeting?
business letter
memo
minutes
title page
Which document is used to prepare a list of the topics that will be discussed at the next staff meeting?
agenda
memo
personal business letter
research report
Which document will Scott prepare in advance to list the person who is responsible for presenting each topic at the meeting?
agenda
minutes
memo
outline
Sharon is preparing a list of topics that will be discussed at the upcoming meeting. What document format will she use?
agenda
memo
minutes
table of contents
What is a call to order?
a notation of who adjourned the meeting
a formal declaration by the chairperson that the meeting has begun
What are the structures of official memo?
To, From, Content
To, From
To, From, Date, Subject, Content
Date, Subject
Date, from, to
When is the memo written?
28 December
Joe Chan
29 Nov 2013
Room Change
health & safety committee
To whom is the memo intended?
Health and Safety Committee
Joe Chan
Chair person
Committee
Head and Safety Committee
What is the purpose (social function) of this memo?
To give suggestions about the meeting
To inform about the room change for the next meeting
To instruct the meeting
To remind the meeting
To re-inform about the meeting
This business document begins with TO:, FROM:, DATE:, SUBJECT:
Memo
Letter
Table
When working in one of these you have the ability to merge cells
Memo
Letter
Table
You can find a return address and a letter address on this business document
Memo
Letter
Table
This business document is keyed using block format EXCEPT
Memo
Letter
Table
Your reference initials are usually the standard closing for this business document
Memo
Letter
Table
When keying these business documents single space within the paragraphs, but double space between new paragraphs
Memo
Letter
Table
Too fancy up this document you can apply shading and borders
Memo
Letter
Table
Do not indent new paragraphs when keying these business documents
Memo
Letter
Table
