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CAP Phone Status Guidelines

Total questions: 15

Worksheet time: 10mins

Name
Class
Date
1.

Time off the phone to do research. Only use with prior approval by Specialist/Facilitator/Manager/Team Leader

a)

At a Training Session

b)

Extended Follow up

c)

Approve Research Time

d)

Outbound Call

2.

This status automatically populates when a call is made...

a)

Available

b)

Outbound call

c)

Callback presented

d)

Callback follow up

3.

During the Benchmark Phase, this status can only be used if a call is disconnected and you need to call the member/provider back. Once you have reached the caller then put yourself back into available. This should take under 5 minutes

a)

Extended Follow Up

b)

Outbound call

c)

Callback Follow up

4.

What is my phone status for Hot Topics and Fluency?

a)

In a Meeting

b)

At a Training Session

c)

Gone Home

d)

Available

5.

I should sign out __________ prior to QA/Mentoring Meetings and my phone status should be_______________________.

a)

5 minutes/In a Training

b)

15 minutes/In a Training

c)

15 minutes/In a Meeting

d)

30 minutes/In a Meeting

6.

True/False: I can manually change my status to Outbound call to make a call to a provider/member.

a)

True

b)

False

7.

I have a callback set for 2pm today. The callback has presented and I did not do my research. Can I change my status to Callback follow up?

a)

Yes- This is an acceptable status to do research as long as it does not exceed 5 minutes.

b)

No-This status should not be used at any time and any amount of time in this status could be considered work avoidance

8.

True/False: A successful callback will automatically show callback presented, outbound call and outbound follow up.

a)

False

b)

True

9.

I should never manually change my status to:

a)

Outbound Call, Callback Follow Up, Callback Presented

b)

Available, Outbound Call, Lunch

c)

Extended Follow-Up, Callback Follow-Up, Outbound Call

d)

In a Meeting, Callback Presented, Available

10.

Excessive time spent in the callback presented status or on activities not directly related to the callback is misuse of the callback feature. This can be considered work avoidance and is subject to disciplinary action according to the 2021 Customer Service Pledge.


 Select true if you have read and understand the statement above.

Select false if you do not agree and/or do not understand the statement above.

a)

True

b)

False

11.

Callback presented automatically populates when you set a callback in Interaction Desktop. How long should you be in this status before making the callback?

a)

up to 30 minutes

b)

up to 15 minutes

c)

up to 5 minutes

d)

up to 50 minutes

12.

True/False: It's okay for me to go away from desk at 8:05 am?

a)

True

b)

False

13.

While in Benchmark, I cannot set callbacks within ____ of lunch or breaks.

a)

10 minutes

b)

20 minutes

c)

30 minutes

d)

1 hour

14.

I am having system issues. I should reach out to _______ and my __________ immediately. I should place my phone in _____________. I should not be in this status for more than _______ minutes without someone knowing I am having system issues. I can also text Mrs. Glenda at _____ if I cannot send an email to her or my mentor at that time. I should not send_____ messages.

a)

Mrs. Glenda/ Mentor/At a Training/5/(205)-641-0642/skype

b)

Mentor/Mrs. Glenda/ At a Training/5/(205)-641-0462/skype

c)

Mrs. Glenda/ Mentor/At a Training/5/(205)-641-0462/skype

d)

LST/Mentor/Callback Follow-Up/5/(205)641-0462/skype

15.

True/False: I am not considered tardy, if I log into Away from Desk until 8:05:30?

a)

True

b)

False