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WorksheetsProject Terminology
Total questions: 68
Worksheet time: 46mins
Which statement BEST describes a responsibility of the project manager:
to be the sole source of expertise for estimating techniques on cost and time
to take ultimate accountability for the delivery of the business benefits
to deliver the project objectives to enable benefits to be realised
to delegate all accountability for managing time, cost and quality to team leaders
What am I? I am the things you need to be able to complete a task or activity
Deadlines
Durations
Resources
Timescales
What is critical path method (CPM)
A step-by-step project management technique for process planning that defines critical and non-critical tasks
A project management tool o illustrate how the project will run
A graphical display of project activities that helps the users understand the relationships among the activities
A graphical colourful displayed graph
What is the S in SMART?
Supported
Simple
Specific
Single
During which project management phase is client communication key?
Design phase
Building and testing phase
Planning and analysis phase
All phases
What are two common problems in project management?
Internal staff conflict and unattainable
Scope creep and mismatch of methods to the project or the client
Lack of funds and human resources
Lack of client communication and product testing
When developing a project schedule, what should you start with?
The end product and due date
Deliverables
Human resources and material resources
Estimated costs
What role does analysis play in the planning and analysis phase?
Figuring out the best way to get the project done
How to handle scope creep
How to get from Point A to point B
How to handle a challenging client
What are the four typical phases in a project?
Planning and analysis phase; design phase; building phase; implementation or publishing phase
Planning phase; analysis phase; design phase; building and testing phase
Planning phase; analysis phase; testing phase; implementation phase
Planning and analysis phase; design phase; building and testing phase; implementation or publishing phase
During the design phase and the building and testing phase, how can milestone client reviews help your design project?
You get client signoff on the final project
You get client feedback on your designs and clear up any misunderstandings
You can ask the client for a contract for his next project, too
You can tell exactly where the client is completely wrong
How are project costs calculated?
By adding human resources (staff hours times billing rates), plus the marked-up costs of material resources
By adding up the costs of all materials
By a calculation so complicated only a computer could do it
By multiplying the human resources by the material resources
The project scope establishes which boundaries for the client?
Deadlines and due dates
Resource allocation limits
Budget and cost limits
Tasks that are and are not included
Which of the following are NOT part of a project plan?
Schedule and due dates
Project scope and tasks
Costs and resource allocation
Scope creep and change requests
The scope is the foundation of:
Your cost estimate and the project schedule
Scope creep
Client communication
The building and testing phase
What is the default view of a new project in Microsoft Project?
Gantt view
Resource graph
Network view
Workbook view
Microsoft Project lets you customise the calendar for
The normal working hours
Removing dates that will not be worked
The Project start date
All of the above
Who are the stakeholders in a project?
Those who are sponsoring your project and provide its resources
Those who will be affected by the project's outcome and are involved at specific stages
The people who carry out your delegated tasks throughout the project's duration
Those who have expertise in specific areas and provide you with advice where necessary
How often should a status meeting ideally be held to catch up on people's progress?
Once a week
Every day
Once a month
None are needed as long as you keep in touch via email
What is meant by contingency?
An identified verifiable stage of the project that you can tick off once it's done
The term given to describe the different stages a project goes through
The allocated amount of time/money identified as a buffer for minimising risks
The tasks that may or may not be included in the project
What is the purpose of identifying milestones?
To keep track of your finances
To help you keep track of each key stage of the project
To speed up your work process
To delegate all your tasks to others
Main reason for project failure
Poor project administration
Team members not perform
Poor communication
Lack of communication with sponsor
Project Management Triangle consist of
Time, money, scoop
Quality, Cost, Delivery
Scope, Time, Quality
Cost, Scope, Time
Any change in SCOPE will impact
Cost
Quality
Morale
Time
Project Manager need to balance between the 3 constraints ........
so that project will accomplish as per scheduled
so that project will accomplish as per set scope
so that project will accomplish as per approved budget
So that quality of the project will not be compromised
Project Management Life Cycle consist of
Initiation
Planning
Execution, Monitoring and Control
Closure
Planning stage deliverable are
The scope is the foundation of:
Your cost estimate and the project schedule
Scope creep
Client communication
The building and testing phase
The project scope establishes which boundaries for the client?
Deadlines and due dates
Resource allocation limits
Budget and cost limits
Tasks that are and are not included
What size of design firm should use project management techniques?
All sizes: large firms need specialized software, but even a staff of one can benefit
The huge star designer firms in New York and other big cities
Firms of any size, but only when they work on large, complex projects
Firms with more than five designers on staff
What organization manages project management standards and certifications?
AIGA (American Institute of Graphic Arts)
The Project Management Association of America
The Project Management Institute
The American Association of Project Management
Why can most design work be considered projects?
It's visual and unique.
It's cutting-edge and unique.
It's temporary and unique.
It's temporary and beautiful.
When developing a project schedule, what should you start with?
The end product and due date
Human resources and material resources
Deliverables
Estimated costs
During which project management phase is client communication key?
Design phase
Planning and analysis phase
Building and testing phase
All phases
Is the standard for managing most projects most of the time across many types of industries. This standard describe the project management process, tools, and techniques used to manage a project toward a successful outcome.
Performance
Personal
Project Management Body of Knowledge
Matrix Organization
An organizational function performing the ongoing execution of activities that produce the same product or provide a repetitive service
PMBOK
Personal
Portfolio Management
Operations Management
This refers to what the project manager knows about project management.
Knowledge
Interact
Program Management
Interpersonal
A narrative description of the work to be performed as part of a project :
Scope definition
Statement of work
Resource leveling
progress report
What are the 4 main stages of the Project Management Cycle?
Stop, Drop, Roll and Run
Initiate, Plan, Execute, Review
Think, Plan, Do, Move On to the Next One
Execute, Fail, Pass Blame, Repeat
What are the 3 main components of any project?
Availability, Reward, Recognition
Leader, Team, Senior Management
Time, Budget, Quality
Materials, Workers, Success
What are the purpose of driver diagrams?
Illustrate how a project contributes towards larger organisational goals
To push the team on to completion
To highlight your contribution to the organisation
Planning a project
How might you build trust with stakeholders?
Be transparent in what you do
Admit any mistakes made
Utilise the best possible means of communication
Be empathetic towards stakeholder concerns/demands
What might be useful in planning a project?
Lots of money in the budget
Lots of time to complete it
A team that actually makes an effort
Project Initiation Document
What does RACI stand for?
Really, Accurate, Completion, Insisted
Responsible, Accountable, Consulted, Informed
Readily, Available, Curious, Intelligent
Random, Argumentative, Chaotic, Inaccurate
What are the attributes of a Project Deliverable?
They have stakeholders whom they are created for
They are specific and measurable
They can be process, people or product related
They are often dependant on the completion of a prior deliverable
What would be useful to track project progress?
Gantt Charts
Kanban Boards
Review Meetings
Milestones
What may be used to create a budget for a project?
Crystal Ball
Stargazing
Zero-Based Approach
The mindset of the Chief Executive
What might you use for Post-Project Review?
After Action Review
Lessons Learnt Log
Post-Project Review Meeting
Quantitative Analysis of Gain
