WorksheetsRECAP SESSION 3
Total questions: 10
Worksheet time: 5mins
All below are scope in Project Execution, except
Scope Management
Risk, Issue and Action Management
Deliverables Management
Marketing Management
Scope Management The Best Practice:-
If you have constraints, do not ask the boss to help you reprioritize project activities
Always document change requests even though it will be
done for free
Always say to the users / ”bosses” that they can’t have
it. There is always “Phase 2…”
No need a written approval (even via email)
Common Mistakes in Scope Management
Poor scope management process can lead to project failures
Unrealistic expectations
Unaware that expectations may change over time
Lack of engagements
Risks comprise of four components: event, probability of occurrence , impact and ……………
Isolation
Proximity
Remoteness
Reserve
Best Practices in Issue Management
Issue management is at the center of project manager’s attention
Monitor Mitigation Actions Regularly
Hardly discussed even during status / steering committee
meetings
Issues come as last minute “ surprises
How to eliminate blind spot in Issue Management?
Punish the “ whistle blower"
Do not speak to the team members and stakeholders
Be careful of using issues KPIs
Setup Blind Spot “ ghost buster ” team
Schedule Management Best Practices
Develop deliverables tracker that detail out steps required to
get them signed off
Create a sample deliverable format
Create deliverables completion dashboard
Build in automatic reminder on project tasks ( eg.
Missed milestones, overdue, upcoming deadline etc)
Change Management Activities, except
Stakeholders Engagement
Change Impact Analysis
& Business Process Alignment
Training Management
Weekly Project Updates
Key Activities during Closing stage:
Build sponsorship and ownership of new business
capabilities and other changes
Open All Risks, Issues And Action
Deliverables Handover And Acceptance
Raise the visibility of anticipated changes and build support
ahead of the actual change
Activities during Closing: Close all Risks, Issues and Actions
Appoint a time keeper
Update Issue Log ensure all issues are resolved and get
agreement from client.
Discuss new issues
Set objective and agenda
