WorksheetsOBM247 - EXERCISE CHAPTER 3 (MCQ)
Total questions: 20
Worksheet time: 10mins
The centralized registry controls the following components EXCEPT
the records system.
the records staff.
the allocated time for employees.
the records equipment and supplies.
Which are the following process is TRUE when operating the mail room?
Planning, organizing, coordinating and budgeting
Planning, coordinating, organizing and budgeting.
Planning, inspecting, organizing and coordinating.
Planning, organizing, inspecting and coordinating.
The objective of mail management is to.....
control records creation from duplication.
ensure information hogging will be de
provide rapid handling and accurate delivery of mail throughout the agency at minimal cost
create standard procedure on record management
Report, directives, forms, and committee minutes are examples of
internally generated documents.
outward correspondence.
inward correspondence.
government's internal mail system.
Which of the following is NOT the function of registry?
Storing entire series of records kept in a particular department.
Dispatching and receiving all letters.
Reducing the distance required for the movement of mails.
Monitoring the movement of records or files.
Which of the following is NOT operation in the mail room?
Budgeting
Planning
Leading
Coordinating
The physical arrangement of all mail rooms and their facilities of furniture and equipment are refers to
Registry.
Archive.
File room.
Space and layout.
When opening inward correspondence addressed officially to the agency, procedures should include
opening or receipt by a designated officer in the presence of another officer.
filing inward and outward correspondence and other associated documents.
associating inward correspondence with the relevant file.
preparing the reply.
A traditional system of inward correspondence registration is known as
file room.
mail room.
in-registers.
registry.
The following coding systems used with subject filing EXCEPT
alphabetic
accession log
alphanumeric
block-numeric
All the following are the main systems used in subject classification system EXCEPT
alphabetical systems.
coding systems.
function and activity systems.
administration structure systems.
What is the name of coding system that consists of combination of numbers and hyphens?
Alphanumeric
Alphabetic
Duplex-numeric
Block-numeric
The two categories of subject files are:
Administrative files and operational files
Function files and simple files
Treasury files and activity files.
General files and specific files.
__________ is relative reference list of key words or topics which will coordinate these fields, types, categories, locations, organization or things.
Subject classification
Cross reference
Index
Alphabetic
A folder or that keeps enclosure together in some order or another called
hard cover.
treasury tag.
contents.
file.
A new file should be opened when
the old file has reach two inches of thickness.
the old file on the subject has not reached its cut-off date within file cycle.
ephemera, such as supplier's catalogue, press cutting and invitation to social events needs to be filed.
a new subject arises within the administrative process.
Files are closed when their thicknesses have exceeded
10 inches.
100 inches.
1 inch.
100 pages
Which of the following document should be filed?
Any forms of rough drafts that do not differ in content from the final versions.
Copies of correspondence and internal documents.
Copies of outward correspondence.
Ephemera.
Which of the following is NOT the rule of opening a new file?
Each file must related to a single subject or transaction
Each file should have a title that describes its content precisely, concisely and uniquely.
Each file location must be recorded in a requisition sheet.
Each file should be classified and coded within registry's classification scheme.
Which of the following is NOT the advantages of decentralized registry?
Easy access to information
Faster retrieval and speedier decision-making.
Saving in labor costs and expensive equipment.
Confidentiality of information is more easily safeguard.
