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Front Office Operations

Total questions: 42

Worksheet time: 33mins

Name
Class
Date
1.

Which of these are Front office Functions? (mark as many as appropriate)

a)

Reservations

b)

Registration

c)

Cleaning of rooms

d)

Baggage handling

2.

Hotel Guests interactions within the Guest cycle. Which of these interactions belong to the Pre-arrival stage?

a)

Bill settlement

b)

Reservations

c)

Issuing keys

d)

Maintain guest accounts

3.

reservation network.Pre-arrival stage. Sources of reservations. This is a Is a computerized system used by hotel companies to store and retrieve information and conduct reservation transactions. There are two types: affiliated and non-affiliated



(a)  

4.

Pre-arrival stage. Sources of reservations. This type of CRS is a hotel chain reservation system in which all participating properties are contractually related. (hotel chains, e.g. Holidex= Holiday Inn, MARSHA= Marriott)

a)

GDS

b)

Affiliated reservation network

c)

OTA

d)

Non- Affiliated reservation network

5.

Pre-arrival stage. Sources of reservations. This is a subscription system designed to connect independent properties.



(a)  

6.

Pre-arrival stage. Sources of reservations. This is a worldwide computerized reservation network used, by travel agents, as a single point of access for reserving airline seats, hotel rooms, rental cars.



(a)  

7.

Pre-arrival stage. Sources of reservations. Which source of reservation is Amadeus?

a)

Property direct

b)

CRS

c)

GDS

d)

IDS

8.

Pre-arrival stage. Sources of reservations. This is a collection of travel websites (OTAs) which specialize in internet marketing of travel and related services directly to consumers.

a)

CRS

b)

IDS

c)

GDS

d)

Property direct

9.

Pre-arrival stage. Sources of reservations. Which of these are some advantages of using IDS? (mark as many as appropriate)

a)

The chance to create packages

b)

High commissions.

c)

Visibility

d)

Improvement of transparency for customer.

10.

Pre-arrival stage. Sources of reservations. This is a search tool that sends user requests to several other search engines and/or databases and aggregates the results into a single list and displays them according to their source.

(a)  

11.

Pre-arrival stage. Sources of reservations. This is an entity which purchases blocks of rooms and sells them to travel agents. Steps: Hotel sells rooms to travel wholesaler. The travel wholesaler sells rooms to a travel agent. The travel agent sells rooms to an individual guest or group. The guest or group stays at the hotel.

a)

IDS

b)

CRS

c)

Wholesaler

d)

Metasearcher

12.

Pre- arrival stage. Reservations process. Mention the reservations agent sales process over the phone that we have seen in class.

(a)  

13.

Pre-arrival stage. Reservation process. The acronym ETA stands for:

4 lines
14.

Pre-arrival stage. Types of Reservations. In this type of reservation the guest will provide us an MOP to hold the room.



(a)  

15.

Pre-arrival state. Types of reservations. Guaranteed reservations protect the hotel’s revenues even in the case of :

4 lines
16.

Pre-arrival stage. Methods of guaranteeing reservations. This one requires the guest to pay the hotel a specified amount of money before arrival.

a)

Prepayment

b)

Credit card

c)

Advanced deposit

d)

Travel agent

17.

Pre-arrival stage. Methods of guaranteeing reservations. The one who checks-in without an advance reservation is called:

(a)  

18.

Pre-arrival stage. Methods of guaranteeing reservations. In this method, a company may sign a contractual agreement with the hotel, which states that the company will accept financial responsibility for any no-show of the business travelers.

a)

Prepayment

b)

Corporate

c)

Advanced deposit

d)

Travel agent

19.

Pre-arrival stage. Types of reservation. Identify the type of reservation, and Indicate the penalty charge if Ms. Perez calls on Tuesday 13th of December at 1PM to cancel.



(a)  

20.

Pre-arrival. Types of reservations. Identify the type of reservation and Indicate the penalty charge (if appropriate) if Ms. Smith calls on Monday 18th of April at 1PM to cancel.



(a)  

21.

Pre- arrival. Terminology. A person who has made a reservation and does not arrive (and does not cancelled) on a particular day.

a)

Walk-in

b)

Waiting list

c)

Due back

d)

No show

22.

Pre-arrival. Terminology. This is a

measure of occupancy where a room is the unit of measure.



(a)  

23.

Pre-arrival stage. Terminology. This situation occurs when the hotel accepts reservations beyond its room capacity.



(a)  

24.

Arrival stage. This activity occurs before the guest arrives at the property and helps accelerate the check in process.



(a)  

25.

Arrival stage. MOP stands for:

a)

Meeting of Professionals

b)

Method of Parking

c)

Method of Payment

d)

Method of Placement

26.

Arrival stage. Upon check in, some hotels give the guests the possibility of opening a credit to make consumptions in the different outlets and be able to post them to the guest´s room account so the guest can settle these consumptions at check out.

In case the guest decides not to leave a deposit or a CC to guarantee the payment, the guest´s account will have _____ status.

a)

No charge

b)

No post

c)

No credit

d)

No guarantee

27.

Occupanvy. Guest privacy. Keeping the guest’s privacy is one of the main tasks of the hotel’s team. We never… (mark as many as appropriate)

a)

Release info related to the guest’s stay.

b)

Write room number on to keys.

c)

Issue a duplicate key to any one except a registered guest.

d)

Confirm or deny that the guest is in fact registered.

28.

Occupancy. Accounting Terminology. This is a record of financial transactions that occur between a guest and the hotel.

a)

Guest account

b)

Non- Guest account

c)

Voucher

d)

Allowance

29.

Occupancy. Terminology. This is a term used to describe a situation that occurs when a guest account folio is brought to a zero balance.

(a)  

30.

Occupancy. terminology. This is the name of a Non- Guest account for groups with meetings at the hotel:

a)

Non- employee account

b)

Master account

c)

permanent account

d)

Priviledges account

31.

Occupancy. Terminology. Front office agent gives cash money from the Front Office cash bank to the guest and, at the same time, the FO agent charge this amount on the guest Folio to be settled at check out. Which type of voucher must be filled in byt the FO agent?

a)

Correction voucher

b)

Allowance voucher

c)

Paid out voucher

d)

Charge voucher

32.

Occupancy. Terminology. FO agent posts 15€ for breakfast in Marche restaurant Mr. Perez account and 5 minutes later FO agent realizes that he should have posted 15€ for breakfast to Olivo restaurant instead. FO agent proceeds to do the appropriate postings. How is this transaction called and which voucher must be filled in?

a)

Charge

b)

Allowance

c)

Correction

d)

Paid out

33.

Occupancy. Terminology. Mr. Krebs has given several items to be laundered. A tie never came back from the laundry and can not be found anywhere. A credit is made to Mr. Kreb`s account to compensate for poor service. How is this transaction called and which voucher must be filled in?

(a)  

34.

Occupancy. Terminology. This term refers to the set of guest accounts that corresponds to registered hotel guests and guests who have made advance deposits for upcoming hotel stays.



(a)  

35.

Occupancy. Terminology. Internal credit restrictions established by the hotel. This is called:



(a)  

36.

Occupancy. Cashier`s Audit. FOA Maria starts her shift with a cash Bank of 700€. A guest is doing currency exchange with 200$ (exchange rate today: 1$ =0,89€). Another guest settles her account in cash for 370€. Another guest asks for 200€ cash in the Front desk. What are the NCRs?

(a)  

37.

Occupancy. Terminology. FOA starts shift with 500€ cash bank. Guest gives 100$ to do currency exchange (1$= 0,89€). Another guest, who made a deposit of 200€ three days ago, is checking out and settles the account (700€) with Mastercard so FOA gives deposit back to guest. What are the NCRs?

a)

595

b)

475

c)

356

d)

391

38.

Occupancy.Cashier`s Audit. FOA martin started his working shift with 600€ cash bank. After doing his/her cashier`s audit at the end of his working shift, Martin gets: NCRs= 250€. The Opera cash drop is 300€ (all transactions done in opera are correct). The result of the cashier`s audit is:

a)

Balanced

b)

Overage of 50€

c)

Shortage of 50€

d)

Due Back

39.

Occupancy. Cashier`s Audit. FOA Martin starts shift with 500€ cash bank. At the end of shift, after doing the cashier`s audit, he gets NCRs = -100€. The Opera xash drop is -100€ (all transactions done in Opera are correct). What is the cashier`s audit result?

a)

Balanced

b)

Overage of 100€

c)

Shortage of -100€

d)

Due back of 100€

40.

Departure. Some of the main procedures during the departure stage are: (mark as many as appropriate)

a)

Posting outstanding charges

b)

Processing the account payment.

c)

Room allocation

d)

Updating the guest history profile.

41.

Departure. In this check ot option we have to distribute pre-departure folios before C/O time, normally the evening of the previous day of check out. It is issued ONLY for CC payments.

a)

Standard C/O

b)

Express C/O

c)

Self C/O

d)

Late C/O

42.

Post- Departure. This is a charge for a service or facility which is sent to the cashier too late to be added to a guest’s account for settlement.



(a)