WorksheetsOffice administration
Total questions: 60
Worksheet time: 31mins
Examples of body language are:
Gestures
Body posture
Facial expressions
Body position
All of the above
A dictionary provides just a list of words
True
False
A cheque is usually crossed in order to
Prevent theft
Provide a means of tracing it
Supply a special endorsement
Allow a particular person to cash it
A thesaurus provides many list of alternative meanings
True
False
The internet provides limited information
True
False
A telephone caller is phone in his bank at 11:00 a.m. The greeting he should hear is
Hi, this is Jerome, what can I do for you
Hello there, who do you want
Hi there, how can I help you today
Good morning, Island Bank, Jerome speaking
What questions would an interviewer ask
Why did you decide to apply for this job
What interest you about this job
What subjects did you enjoy most at school or college
All of the above
What are the main areas of labor laws
Health and safety
Equal opportunity and discrimination
Relations between employer and employee
All of the above
The best way to respond at the end of an interview is to say
Thank you for seeing me
Give me a call if you want to know anything else
Have I got the job
When will I hear from you
Mr Jacob Kent would be Indexed as
(a)
The main advantage of the alphabetical filing system is that it is ______
Indirect
Direct
Controlled
The department of Justice would be indexed as
Of Justice Department
Department of Justice
Justice Department of The
Justice Department of
Geographical filing is used to store records ______
By area
By topic
By text
By perimeter
Subject filing is used to store records
By topic
By objective
By subject
By time
By date
Many large organizations store files ____because the system can be expanded easily.
By alphabet
By number
By time
By date
This is an example of a
Rotary index
Card index
Strip index
Index
This is an example of a
Index
Card index
Rotary index
Strip index
This is an example of a
Rotary index
Index
Strip index
Card index
A ____ remind you what needs doing
Noise system
Tickler system
Alarm system
Timer system
Small businesses will hold a lot of records
True
False
A
B
C
D
Which of the following services s a function performed by the general office
Delivering goods
Manufacturing goods
Producing information
Designing new products
Employees in a large organization are most likely to have
Very close supervision
Limited career prospects
A high degree of specialization
Direct contact with management
The term 'span of control' refers to the
Managers influence rights or power to perform a particular task
System of grading management and subordinates on different levels
Lines of communication between the manager and his or her subordinates
Maximum number of subordinates the manager can supervise efficiency
You are a clerk in a small organization and you are accountable to your supervisor who is the secretary. You feel that some improvements can be made in the filing system. Which of the following would be the most appropriate step for you to take
Discuss your ideas with a colleague
Discuss your ideas with the secretary
Make the changes you feel necessary
Continue with the old system until your ask for an opinion
An application for the position of dispatch clerk was addressed to a company. To whom should the mail clerk forward this application
Shipping supervisor
Marketing Manager
Administrative officer
Human resource manager
In which of the following situations with the relationship between employees be described as 'vertical'
One is senior to the other
Each has similar status in The firm
One job is more important than the other
One husband employed longer than the other
The major difference between an operator-assisted call and a directed call is
The timing of the call
The additional fee charged
Having to pay immediately
Monitoring by the operator
A caller to a business asked to speak to a manager only. What type of call should the operator make
House
Personal
Conference
Person-to-person
A small package containing important documents is to be mailed to Canada from the Caribbean island. Which of the following postal services would be most suitable
Parcel post
Recorded mail
Registered mail
First-class mail
In an office where large quantities of printed materials have to be cut to size, it would be most useful to have access to a
Guillotine
Letter opener
Sharped-edged knife
Large pair of scissors
Which of the following is Not an example of a fringe benefit
Training opportunity
Holiday arrangement
Use of company vehicle
Promotional opportunity
Which of the following services would usually be offered to customers who have fixed deposit accounts at a commercial Bank
1. Permission to write checks on the accounts
2. withdrawals on demand with interest card
3. Higher interest rate than that offered on savings account
1 only
3 only
1 and 2 only
1, 2 and 3
Which of the following guidelines should be followed by the interviewee during a job interview
1. Be pleasant and alert
2. Be confident when answering questions
3. Maintain minimal eye contact with the interviewer
1 only
1 and 2 only
2 and 3 only
1, 2 and 3
Which of the following is NOT always a requirement of a letter application
It should be typed
The grammar you should be correct
It should request an opportunity for an interview
It should indicate the position for which the person is applying
What should I clear do if the number of items being delivered is less than that shown on the delivery note
Reprimand The delivery agent and refuse to accept the delivery
Return the goods and ask for urgent delivery of the correct order
Accept the delivery and ask the company to send you the outstanding items
Write the shortage on the delivery note before signing for receipt of the goods
It is no 3 months since I graduate applied for a job at the large firm. The graduate received only a letter of acknowledgment. What action should The graduate take to indicate that he/she is interested in the job
Write another letter of application
Write a letter to follow up on the application
Telephone a friend who works with the firm
Visit the company and ask to see the human resource manager
A large office space with many employees working in the same area is referred to as
Cellular
Extended
Enclosed
Open-plan
The term cross-referencing refers to the document that are filed
As misplace
As miscellaneous
Under the same heading
Under different headings
Which of the following employees is responsible for receiving and relaying messages and make an appointment
Receptionist
Office hostess
Office messenger
Company secretary
Which of the following would be more suitable for storing inactive soft copies of files
Storage box
Accordion folder
Suspension folder
External hard drive
Which of the following systems would a reception is used to record information about visitors to a farm
Call card
Schedule of activities
Personal diary
Reception register
Credit cards are used instead of cash when traveling a board because they
Have a greater value than cash
Offer greater security than cash
Give the traveler a high status region in the foreign company
Are preferred to cash in foreign countries
In a meeting the role of a proxy is to
Present the agenda
Put forward motions
Act on behalf of the absent member
Collect votes from all in attendance
Which of the following terms is used to describe a committee which has been set up to deal with specific matter
Central
Ad hoc
Administrative
General
Files which are no longer in use and placed in storage are referred to as
Stored
Reserved
Archived
Indexed
You are a receptionist on your employer has asked you to cancel his appointment with an important client
What is the MOST suitable action to take
Cancel the old appointment date and time in the employer's diary
Contact the client apologize and inform him / her that the appointment has been canceled
Arrange a new appointment and inform the client of the change
Write a letter to the client advising him/her of the cancelation
Within a meeting context, a proposal that action being taken is known as
A motion
An agenda
A casting vote
An amendment
At the annual general meeting of Veronica enterprises, and equal number of votes were cash for and against emotion. What action should the chairperson take to break
Exercise the casting votes
Ask the members to vote again
Adjoined meeting to another date
Ask the members to ratify the motion
Which of the following can be used as a reminder system in an organization
1. Appointment books
2. Tickler files
3. Diaries
1 only
1 and 2 only
1 and 3 only
1,. 2 and 3
Your empire wishes to hold a meeting in the staff room on 18 June 8:00 a.m. which of the following documents should be prepared and distributed prior to the meeting
Motion
Recommendations
Notice and agenda
Apologies for absence
One of the Most important functions of the human resource department is
Introducing new employees
Receiving visitors to the firm
Ensuring proper communication
Attending to the welfare of employees
In which of the following situation is cross-referencing not needed
The name of a supplier is changed
The female customer has a name change through marriage
Piece of correspondence relates to more than one name
A document is to be placed under a special name for easy retrieval
An executive is on a business trip in another Caribbean territory and urgently requires additional money. The BEST way to send money to him or her is by
Electronic money transfer
International bank drive
Credit transfer
Debit transfer
The science of fitting the workplace to meet the needs of employees is known as
Ergonomics
Networking
Telecommuting
Social responsibility
Which of the following would have a MAJOR effect on labor turnover
Appraisal report
Staff development
Working conditions
Terms of employment
Which of the following BEST describe the purpose of petty cash fund?
To reduce clerical work
To store cash effect efficiency
For prevention of theft by employees
for making small payments conveniently
In a cash book, all monies received are indicated as a
Deposit
Deduction
Credit entry
Debit entry
The human resource clerk has been asked to review a list of job applicants and to select those who meet the necessary requirement for a job. This process is referred to as
Eliminating
Short-listing
Downsizing
Interviewing
The use of a perpetual inventory system in a large department store enables
Goods that were purchased first to be sold first
Goods that were purchased last to be sold first
The sale of goods on a person to person basis
The calculation of stock levels and values at specific intervals
