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Office administration

Total questions: 60

Worksheet time: 31mins

Name
Class
Date
1.

Examples of body language are:

a)

Gestures

b)

Body posture

c)

Facial expressions

d)

Body position

e)

All of the above

2.

A dictionary provides just a list of words

a)

True

b)

False

3.

A cheque is usually crossed in order to

a)

Prevent theft

b)

Provide a means of tracing it

c)

Supply a special endorsement

d)

Allow a particular person to cash it

4.

A thesaurus provides many list of alternative meanings

a)

True

b)

False

5.

The internet provides limited information

a)

True

b)

False

6.

A telephone caller is phone in his bank at 11:00 a.m. The greeting he should hear is

a)

Hi, this is Jerome, what can I do for you

b)

Hello there, who do you want

c)

Hi there, how can I help you today

d)

Good morning, Island Bank, Jerome speaking

7.

What questions would an interviewer ask

a)

Why did you decide to apply for this job

b)

What interest you about this job

c)

What subjects did you enjoy most at school or college

d)

All of the above

8.

What are the main areas of labor laws

a)

Health and safety

b)

Equal opportunity and discrimination

c)

Relations between employer and employee

d)

All of the above

9.

The best way to respond at the end of an interview is to say

a)

Thank you for seeing me

b)

Give me a call if you want to know anything else

c)

Have I got the job

d)

When will I hear from you

10.

Mr Jacob Kent would be Indexed as

(a)  

11.

The main advantage of the alphabetical filing system is that it is ______

a)

Indirect

b)

Direct

c)

Controlled

12.

The department of Justice would be indexed as

a)

Of Justice Department

b)

Department of Justice

c)

Justice Department of The

d)

Justice Department of

13.

Geographical filing is used to store records ______

a)

By area

b)

By topic

c)

By text

d)

By perimeter

14.

Subject filing is used to store records

a)

By topic

b)

By objective

c)

By subject

d)

By time

e)

By date

15.

Many large organizations store files ____because the system can be expanded easily.

a)

By alphabet

b)

By number

c)

By time

d)

By date

16.

This is an example of a

a)

Rotary index

b)

Card index

c)

Strip index

d)

Index

17.

This is an example of a

a)

Index

b)

Card index

c)

Rotary index

d)

Strip index

18.

This is an example of a

a)

Rotary index

b)

Index

c)

Strip index

d)

Card index

19.

A ____ remind you what needs doing

a)

Noise system

b)

Tickler system

c)

Alarm system

d)

Timer system

20.

Small businesses will hold a lot of records

a)

True

b)

False

21.
a)

A

b)

B

c)

C

d)

D

22.

Which of the following services s a function performed by the general office

a)

Delivering goods

b)

Manufacturing goods

c)

Producing information

d)

Designing new products

23.

Employees in a large organization are most likely to have

a)

Very close supervision

b)

Limited career prospects

c)

A high degree of specialization

d)

Direct contact with management

24.

The term 'span of control' refers to the

a)

Managers influence rights or power to perform a particular task

b)

System of grading management and subordinates on different levels

c)

Lines of communication between the manager and his or her subordinates

d)

Maximum number of subordinates the manager can supervise efficiency

25.

You are a clerk in a small organization and you are accountable to your supervisor who is the secretary. You feel that some improvements can be made in the filing system. Which of the following would be the most appropriate step for you to take

a)

Discuss your ideas with a colleague

b)

Discuss your ideas with the secretary

c)

Make the changes you feel necessary

d)

Continue with the old system until your ask for an opinion

26.

An application for the position of dispatch clerk was addressed to a company. To whom should the mail clerk forward this application

a)

Shipping supervisor

b)

Marketing Manager

c)

Administrative officer

d)

Human resource manager

27.

In which of the following situations with the relationship between employees be described as 'vertical'

a)

One is senior to the other

b)

Each has similar status in The firm

c)

One job is more important than the other

d)

One husband employed longer than the other

28.

The major difference between an operator-assisted call and a directed call is

a)

The timing of the call

b)

The additional fee charged

c)

Having to pay immediately

d)

Monitoring by the operator

29.

A caller to a business asked to speak to a manager only. What type of call should the operator make

a)

House

b)

Personal

c)

Conference

d)

Person-to-person

30.

A small package containing important documents is to be mailed to Canada from the Caribbean island. Which of the following postal services would be most suitable

a)

Parcel post

b)

Recorded mail

c)

Registered mail

d)

First-class mail

31.

In an office where large quantities of printed materials have to be cut to size, it would be most useful to have access to a

a)

Guillotine

b)

Letter opener

c)

Sharped-edged knife

d)

Large pair of scissors

32.

Which of the following is Not an example of a fringe benefit

a)

Training opportunity

b)

Holiday arrangement

c)

Use of company vehicle

d)

Promotional opportunity

33.

Which of the following services would usually be offered to customers who have fixed deposit accounts at a commercial Bank

1. Permission to write checks on the accounts

2. withdrawals on demand with interest card

3. Higher interest rate than that offered on savings account

a)

1 only

b)

3 only

c)

1 and 2 only

d)

1, 2 and 3

34.

Which of the following guidelines should be followed by the interviewee during a job interview

1. Be pleasant and alert

2. Be confident when answering questions

3. Maintain minimal eye contact with the interviewer

a)

1 only

b)

1 and 2 only

c)

2 and 3 only

d)

1, 2 and 3

35.

Which of the following is NOT always a requirement of a letter application

a)

It should be typed

b)

The grammar you should be correct

c)

It should request an opportunity for an interview

d)

It should indicate the position for which the person is applying

36.

What should I clear do if the number of items being delivered is less than that shown on the delivery note

a)

Reprimand The delivery agent and refuse to accept the delivery

b)

Return the goods and ask for urgent delivery of the correct order

c)

Accept the delivery and ask the company to send you the outstanding items

d)

Write the shortage on the delivery note before signing for receipt of the goods

37.

It is no 3 months since I graduate applied for a job at the large firm. The graduate received only a letter of acknowledgment. What action should The graduate take to indicate that he/she is interested in the job

a)

Write another letter of application

b)

Write a letter to follow up on the application

c)

Telephone a friend who works with the firm

d)

Visit the company and ask to see the human resource manager

38.

A large office space with many employees working in the same area is referred to as

a)

Cellular

b)

Extended

c)

Enclosed

d)

Open-plan

39.

The term cross-referencing refers to the document that are filed

a)

As misplace

b)

As miscellaneous

c)

Under the same heading

d)

Under different headings

40.

Which of the following employees is responsible for receiving and relaying messages and make an appointment

a)

Receptionist

b)

Office hostess

c)

Office messenger

d)

Company secretary

41.

Which of the following would be more suitable for storing inactive soft copies of files

a)

Storage box

b)

Accordion folder

c)

Suspension folder

d)

External hard drive

42.

Which of the following systems would a reception is used to record information about visitors to a farm

a)

Call card

b)

Schedule of activities

c)

Personal diary

d)

Reception register

43.

Credit cards are used instead of cash when traveling a board because they

a)

Have a greater value than cash

b)

Offer greater security than cash

c)

Give the traveler a high status region in the foreign company

d)

Are preferred to cash in foreign countries

44.

In a meeting the role of a proxy is to

a)

Present the agenda

b)

Put forward motions

c)

Act on behalf of the absent member

d)

Collect votes from all in attendance

45.

Which of the following terms is used to describe a committee which has been set up to deal with specific matter

a)

Central

b)

Ad hoc

c)

Administrative

d)

General

46.

Files which are no longer in use and placed in storage are referred to as

a)

Stored

b)

Reserved

c)

Archived

d)

Indexed

47.

You are a receptionist on your employer has asked you to cancel his appointment with an important client

What is the MOST suitable action to take

a)

Cancel the old appointment date and time in the employer's diary

b)

Contact the client apologize and inform him / her that the appointment has been canceled

c)

Arrange a new appointment and inform the client of the change

d)

Write a letter to the client advising him/her of the cancelation

48.

Within a meeting context, a proposal that action being taken is known as

a)

A motion

b)

An agenda

c)

A casting vote

d)

An amendment

49.

At the annual general meeting of Veronica enterprises, and equal number of votes were cash for and against emotion. What action should the chairperson take to break

a)

Exercise the casting votes

b)

Ask the members to vote again

c)

Adjoined meeting to another date

d)

Ask the members to ratify the motion

50.

Which of the following can be used as a reminder system in an organization

1. Appointment books

2. Tickler files

3. Diaries

a)

1 only

b)

1 and 2 only

c)

1 and 3 only

d)

1,. 2 and 3

51.

Your empire wishes to hold a meeting in the staff room on 18 June 8:00 a.m. which of the following documents should be prepared and distributed prior to the meeting

a)

Motion

b)

Recommendations

c)

Notice and agenda

d)

Apologies for absence

52.

One of the Most important functions of the human resource department is

a)

Introducing new employees

b)

Receiving visitors to the firm

c)

Ensuring proper communication

d)

Attending to the welfare of employees

53.

In which of the following situation is cross-referencing not needed

a)

The name of a supplier is changed

b)

The female customer has a name change through marriage

c)

Piece of correspondence relates to more than one name

d)

A document is to be placed under a special name for easy retrieval

54.

An executive is on a business trip in another Caribbean territory and urgently requires additional money. The BEST way to send money to him or her is by

a)

Electronic money transfer

b)

International bank drive

c)

Credit transfer

d)

Debit transfer

55.

The science of fitting the workplace to meet the needs of employees is known as

a)

Ergonomics

b)

Networking

c)

Telecommuting

d)

Social responsibility

56.

Which of the following would have a MAJOR effect on labor turnover

a)

Appraisal report

b)

Staff development

c)

Working conditions

d)

Terms of employment

57.

Which of the following BEST describe the purpose of petty cash fund?

a)

To reduce clerical work

b)

To store cash effect efficiency

c)

For prevention of theft by employees

d)

for making small payments conveniently

58.

In a cash book, all monies received are indicated as a

a)

Deposit

b)

Deduction

c)

Credit entry

d)

Debit entry

59.

The human resource clerk has been asked to review a list of job applicants and to select those who meet the necessary requirement for a job. This process is referred to as

a)

Eliminating

b)

Short-listing

c)

Downsizing

d)

Interviewing

60.

The use of a perpetual inventory system in a large department store enables

a)

Goods that were purchased first to be sold first

b)

Goods that were purchased last to be sold first

c)

The sale of goods on a person to person basis

d)

The calculation of stock levels and values at specific intervals