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WorksheetsBusiness Communication Meetings
Total questions: 65
Worksheet time: 33mins
____ is a situation when two or more people interact face-to-face for a particular purpose in a previously arranged setup.
Meeting
Interview
Presentation
Conference
The emphasis of meetings is on ____
Team work
Individual motivation
Team spirit
Finding a solution
Business meetings maybe ____.
Formal or Informal
Physical or Virtual
Public or Private
All of the above
____ is the minimum number of voting members that must be in attendance at a meeting of an organization for that meeting to be legally and regularly constituted.
Quotient
Quota
Participants
Deciding on a comfortable venue and suitable timings is essential for the meeting to be productive
True
False
Notice ____ about upcoming meetings
Informs
Reveals
Recaps
Summarises
Agenda ____ topics or questions to be discussed
Informs
Reveals
Recaps
Summarises
Minutes of the meeting ____ previous meeting's discussion
Informs
Reveals
Recaps
Summarises
A meeting cannot be conducted without a ____
Notice
Quorum
Chairperson
Secretary
The chairman ensures ____ participation of all members for smooth functioning of meeting.
Active
Passive
Nonchalant
Differentiated
Ensuring that the meeting commences and concludes as per schedule is the role of the ____
Secretary
Chairperson
Participant
Interviewer
To monitor the proceedings and to resolve conflicts in a meeting is the role of the ____
Secretary
Chairman
Participant
Interviewer
A ____ is a formal document informing the participants about an upcoming meeting.
Notice
Agenda
Resolution
Minutes
Sending a notice is the ____ step towards holding a meeting
First
Second
Last
Third
A Notice is drafted on ____.
Company Stationery
A4 size paper
Parchment
White sheet
____ refers to a gathering of two or more persons in order to discuss matters of common concern, in order to arrive at a decision or to promulgate a policy.
Group
Meeting
Conference
Committee
Participants shall not bring up items which are not on the ____.
Agenda
Memo
Minutes
Letter
A ____ brings together people with knowledge and experience for discussions which could be beneficial in developing new ideas and situations to certain problems.
Meeting
Interview
Panel interview
Seminars
The first step in organizing a meeting is to ____.
Decide the venue
Determine the purpose
Inform the members
Draft a Notice
____ plays the role of a leader in a meeting.
Supervisor
Secretary
Chairperson
Legal expert
____ refers to a written notification of the date, time, place and the business to be transacted at the meeting.
Notice
Agenda
Resolutions
Circular
____ refers to a list of items to be discussed at a meeting.
Notice
Agenda
Resolutions
Minutes
____ refers to a firm decision formally expressed by a group of people, unanimously or by a simple majority.
Resolution
Motion
Decision
Action
A question on which vote is to be taken is called a ____.
Resolution
Motion
Decision
Problem
A meeting is a situation when two or more people interact ___ for a particular purpose.
Face to face
One to one
Person to person
Mouth to mouth
In a meeting, it is desirable to reach a ____ at the end of the meeting.
Consensus
Decision
Resolution
Majority
Which of the following is not a need or importance of a meeting?
Solve a problem
Simply inform
Reduce loneliness at work
To understand each other's point of view
A notice needs to be sent out ____ prior.
21 days
3 weeks
1 month
3 fortnights
Minutes of previous meeting apprises ____ about proceedings that occurred.
Absentees
Assembly
Attendees
Apprentices
A Quorum is the ____ number of voting members that must be in attendance at a meeting for it to be constituted.
Minimum
Maximum
Adequate
Sufficient
A Quorum is the minimum number of ____ that must be in attendance at a meeting.
Voting members
Participants
Shareholders
Non voting members
A meeting begins with ____.
Circulating and reading of the previous meeting's minutes.
Discussion of the item on the agenda
Voting proceedings
Adjourning
The ____ makes official records with the chairperson's approval. These are called minutes of meeting.
Secretary
Participant
Legal expertise
Chairman
Which of the following is not a role of the chair person?
Ensuring minutes are circulated and read out loud
Introducing new members
Approving minutes of meeting
Sending out notice
The ____ are a prime players in a meeting.
Participants
Chairperson
Secretary
Director
Which of the following is not a role of a participant?
Doing due diligence about items on agenda
Participating actively in the meeting
Making notes of the meeting
Reserving the date of the meeting
The last item on the agenda usually is ____.
Vote of thanks
Summarization of meeting
Introduction of new members
Reading of the minutes
The main purpose of sending out the agenda is to ____.
Research topics
Reserve the date
Apprises absentees
Recapitulate meeting
The secretary records the proceedings of the meeting.
True
False
The notice is a list of items to be discussed at a meeting.
True
False
Quorum is the number of people present at a meeting.
True
False
Minutes are decisions taken at meetings.
True
False
The first step in organizing a meeting is to decide the venue.
True
False
During a meeting, participants have voting rights.
True
False
The Resolutions are recorded in the Minutes book.
True
False
The agenda helps participants prepare for the meeting.
True
False
The secretary shares his views in the discussion at a meeting.
True
False
The peace and flow of the meeting is not under the control of the chairperson.
True
False
Participants can behave impolitely during a meeting especially if they disagree with the motion.
True
False
Meetings can only be conducted in a physical environment.
True
False
The term "summarization" can be explained as ____.
A general idea in brief form
A brief idea in general form
A detailed idea in concise form
A concise idea in detailed form
When we summarize, we strip away the extra ____.
Verbiage
Verbose
Verbalisation
Verbs
While summarizing, we focus on the main idea and ____ necessary for supporting it
Crucial information
Extraneous examples
Scientific data
Famous quotes
Which of the following is not a benefit of summarization?
Improved reading skills
Expanded vocabulary
Enhanced critical thinking
Expression of one's opinion
The summary of any given content should be as lengthy as the content.
True
False
While summarizing, we rewrite the information in our own words.
True
False
Which of the following should not be followed while summarising?
Should be one paragraph long
Should match the order in which the original content is written
Should be rephrased and written in own words
Should be explained as per a point of view
Summarization and book review mean one and the same thing.
True
False
What is the primary purpose of summarization?
To include verbiage
To focus on extraneous examples
To strip away unnecessary details
To offer one's opinion
What does the reading part of summarization involve?
Including all details
Highlighting keywords and canceling extra information
Copying examples
Increasing vocabulary
In summarization, what should be done with the supporting sentences?
They are deleted
They are rephrased
They are copy and pasted
They are ignored
What should the concluding sentences of a summary do?
Introduce new idea
Restate author's conclusion or last main point
Include additional sentences
Quote a famous person
How long should a typical summary be?
One page
One paragraph
One sentence
Several paragraphs
Which of the following is essential for a good summary?
Including all details
Copying and pasting information
Giving one's opinion
Objectivity and one paragraph long
What is the significance of marking topic sentences for a summary?
Optional step
Essential for improving vocabulary
Identifies main idea and crucial information
Slows down reading process
