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Business Communication Meetings

Total questions: 65

Worksheet time: 33mins

Name
Class
Date
1.

____ is a situation when two or more people interact face-to-face for a particular purpose in a previously arranged setup.

a)

Meeting

b)

Interview

c)

Presentation

d)

Conference

2.

The emphasis of meetings is on ____

a)

Team work

b)

Individual motivation

c)

Team spirit

d)

Finding a solution

3.

Business meetings maybe ____.

a)

Formal or Informal

b)

Physical or Virtual

c)

Public or Private

d)

All of the above

4.

____ is the minimum number of voting members that must be in attendance at a meeting of an organization for that meeting to be legally and regularly constituted.

a)
Quorum
b)

Quotient

c)

Quota

d)

Participants

5.

Deciding on a comfortable venue and suitable timings is essential for the meeting to be productive

a)

True

b)

False

6.

Notice ____ about upcoming meetings

a)

Informs

b)

Reveals

c)

Recaps

d)

Summarises

7.

Agenda ____ topics or questions to be discussed

a)

Informs

b)

Reveals

c)

Recaps

d)

Summarises

8.

Minutes of the meeting ____ previous meeting's discussion

a)

Informs

b)

Reveals

c)

Recaps

d)

Summarises

9.

A meeting cannot be conducted without a ____

a)

Notice

b)

Quorum

c)

Chairperson

d)

Secretary

10.

The chairman ensures ____ participation of all members for smooth functioning of meeting.

a)

Active

b)

Passive

c)

Nonchalant

d)

Differentiated

11.

Ensuring that the meeting commences and concludes as per schedule is the role of the ____

a)

Secretary

b)

Chairperson

c)

Participant

d)

Interviewer

12.

To monitor the proceedings and to resolve conflicts in a meeting is the role of the ____

a)

Secretary

b)

Chairman

c)

Participant

d)

Interviewer

13.

A ____ is a formal document informing the participants about an upcoming meeting.

a)

Notice

b)

Agenda

c)

Resolution

d)

Minutes

14.

Sending a notice is the ____ step towards holding a meeting

a)

First

b)

Second

c)

Last

d)

Third

15.

A Notice is drafted on ____.

a)

Company Stationery

b)

A4 size paper

c)

Parchment

d)

White sheet

16.

____ refers to a gathering of two or more persons in order to discuss matters of common concern, in order to arrive at a decision or to promulgate a policy.

a)

Group

b)

Meeting

c)

Conference

d)

Committee

17.

Participants shall not bring up items which are not on the ____.

a)

Agenda

b)

Memo

c)

Minutes

d)

Letter

18.

A ____ brings together people with knowledge and experience for discussions which could be beneficial in developing new ideas and situations to certain problems.

a)

Meeting

b)

Interview

c)

Panel interview

d)

Seminars

19.

The first step in organizing a meeting is to ____.

a)

Decide the venue

b)

Determine the purpose

c)

Inform the members

d)

Draft a Notice

20.

____ plays the role of a leader in a meeting.

a)

Supervisor

b)

Secretary

c)

Chairperson

d)

Legal expert

21.

____ refers to a written notification of the date, time, place and the business to be transacted at the meeting.

a)

Notice

b)

Agenda

c)

Resolutions

d)

Circular

22.

____ refers to a list of items to be discussed at a meeting.

a)

Notice

b)

Agenda

c)

Resolutions

d)

Minutes

23.

____ refers to a firm decision formally expressed by a group of people, unanimously or by a simple majority.

a)

Resolution

b)

Motion

c)

Decision

d)

Action

24.

A question on which vote is to be taken is called a ____.

a)

Resolution

b)

Motion

c)

Decision

d)

Problem

25.

A meeting is a situation when two or more people interact ___ for a particular purpose.

a)

Face to face

b)

One to one

c)

Person to person

d)

Mouth to mouth

26.

In a meeting, it is desirable to reach a ____ at the end of the meeting.

a)

Consensus

b)

Decision

c)

Resolution

d)

Majority

27.

Which of the following is not a need or importance of a meeting?

a)

Solve a problem

b)

Simply inform

c)

Reduce loneliness at work

d)

To understand each other's point of view

28.

A notice needs to be sent out ____ prior.

a)

21 days

b)

3 weeks

c)

1 month

d)

3 fortnights

29.

Minutes of previous meeting apprises ____ about proceedings that occurred.

a)

Absentees

b)

Assembly

c)

Attendees

d)

Apprentices

30.

A Quorum is the ____ number of voting members that must be in attendance at a meeting for it to be constituted.

a)

Minimum

b)

Maximum

c)

Adequate

d)

Sufficient

31.

A Quorum is the minimum number of ____ that must be in attendance at a meeting.

a)

Voting members

b)

Participants

c)

Shareholders

d)

Non voting members

32.

A meeting begins with ____.

a)

Circulating and reading of the previous meeting's minutes.

b)

Discussion of the item on the agenda

c)

Voting proceedings

d)

Adjourning

33.

The ____ makes official records with the chairperson's approval. These are called minutes of meeting.

a)

Secretary

b)

Participant

c)

Legal expertise

d)

Chairman

34.

Which of the following is not a role of the chair person?

a)

Ensuring minutes are circulated and read out loud

b)

Introducing new members

c)

Approving minutes of meeting

d)

Sending out notice

35.

The ____ are a prime players in a meeting.

a)

Participants

b)

Chairperson

c)

Secretary

d)

Director

36.

Which of the following is not a role of a participant?

a)

Doing due diligence about items on agenda

b)

Participating actively in the meeting

c)

Making notes of the meeting

d)

Reserving the date of the meeting

37.

The last item on the agenda usually is ____.

a)

Vote of thanks

b)

Summarization of meeting

c)

Introduction of new members

d)

Reading of the minutes

38.

The main purpose of sending out the agenda is to ____.

a)

Research topics

b)

Reserve the date

c)

Apprises absentees

d)

Recapitulate meeting

39.

The secretary records the proceedings of the meeting.

a)

True

b)

False

40.

The notice is a list of items to be discussed at a meeting.

a)

True

b)

False

41.

Quorum is the number of people present at a meeting.

a)

True

b)

False

42.

Minutes are decisions taken at meetings.

a)

True

b)

False

43.

The first step in organizing a meeting is to decide the venue.

a)

True

b)

False

44.

During a meeting, participants have voting rights.

a)

True

b)

False

45.

The Resolutions are recorded in the Minutes book.

a)

True

b)

False

46.

The agenda helps participants prepare for the meeting.

a)

True

b)

False

47.

The secretary shares his views in the discussion at a meeting.

a)

True

b)

False

48.

The peace and flow of the meeting is not under the control of the chairperson.

a)

True

b)

False

49.

Participants can behave impolitely during a meeting especially if they disagree with the motion.

a)

True

b)

False

50.

Meetings can only be conducted in a physical environment.

a)

True

b)

False

51.

The term "summarization" can be explained as ____.

a)

A general idea in brief form

b)

A brief idea in general form

c)

A detailed idea in concise form

d)

A concise idea in detailed form

52.

When we summarize, we strip away the extra ____.

a)

Verbiage

b)

Verbose

c)

Verbalisation

d)

Verbs

53.

While summarizing, we focus on the main idea and ____ necessary for supporting it

a)

Crucial information

b)

Extraneous examples

c)

Scientific data

d)

Famous quotes

54.

Which of the following is not a benefit of summarization?

a)

Improved reading skills

b)

Expanded vocabulary

c)

Enhanced critical thinking

d)

Expression of one's opinion

55.

The summary of any given content should be as lengthy as the content.

a)

True

b)

False

56.

While summarizing, we rewrite the information in our own words.

a)

True

b)

False

57.

Which of the following should not be followed while summarising?

a)

Should be one paragraph long

b)

Should match the order in which the original content is written

c)

Should be rephrased and written in own words

d)

Should be explained as per a point of view

58.

Summarization and book review mean one and the same thing.

a)

True

b)

False

59.

What is the primary purpose of summarization?

a)

To include verbiage

b)

To focus on extraneous examples

c)

To strip away unnecessary details

d)

To offer one's opinion

60.

What does the reading part of summarization involve?

a)

Including all details

b)

Highlighting keywords and canceling extra information

c)

Copying examples

d)

Increasing vocabulary

61.

In summarization, what should be done with the supporting sentences?

a)

They are deleted

b)

They are rephrased

c)

They are copy and pasted

d)

They are ignored

62.

What should the concluding sentences of a summary do?

a)

Introduce new idea

b)

Restate author's conclusion or last main point

c)

Include additional sentences

d)

Quote a famous person

63.

How long should a typical summary be?

a)

One page

b)

One paragraph

c)

One sentence

d)

Several paragraphs

64.

Which of the following is essential for a good summary?

a)

Including all details

b)

Copying and pasting information

c)

Giving one's opinion

d)

Objectivity and one paragraph long

65.

What is the significance of marking topic sentences for a summary?

a)

Optional step

b)

Essential for improving vocabulary

c)

Identifies main idea and crucial information

d)

Slows down reading process