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WorksheetsAccounts Payable Trivia
Total questions: 29
Worksheet time: 17mins
What would you say is your level of understanding about the Accounts Payable Process?
I feel very confident in understanding accounts payable!
I'm not sure.
I feel very unconfident about accounts payable.
I need more training in accounts payable.
The app or transaction to POST or BOOK a vendor invoice in SAP S/4 HANA is named...
Post invoice
Register new bill
Create supplier invoice
Incoming supplier bill
The processes in scope for the AP BPO team are...
Payment Processing and Vendor Creation
Vendor Inquiries, Invoice Processing, and Payment Processing
Vendor inquiries, vendor invoice processing and vendor reconciliations
AP reporting, Client and Vendor Creation
Legend Biotech main business is to (a) novel therapies, to improve the lives of (b) worldwide. They are exploring the potential of (c) to treat diseases that are considered intractable and incurable, such as hematological (d) and solid tumors.
When a new invoice is received in the email ap.belgium@legendbiotech.com, it will create a ticket in
(a)
How many total invoice types do we have to process in the BPO according to the AP flowcharts?
2 types: Invoice with a purchase order (PO) and invoice witout a PO
3 types: invoice with direct PO, with an indirect PO and non-PO invoice
3 types: invoice inventory, invoices non-inventory and invoices clinical
4 types: invoice with PO direct, with PO indirect, Non-PO and Utilities
Remember! Andres should handle all the (a) and escalations. Do not contact directly the client, everything should be filtered by (b) . It is easier for the client to have one central point of contact, and Andres as the team (c) has already established a relationship with (d) , James, Jessica, Alfi, etc.
The AP Lead should analyze the (a) report on a (b) basis and follow up with end users
What is the name of the option in SAP to attach a PDF invoice to the journal entry?
upload an invoice
attach an invoice
add an attachment
Add a link
What are the most used VAT Tax codes for the vendor invoices of Belgium and Ireland?
Belgium: V4 (22%), Ireland: Y5 (24%), V0 exempt.
Belgium: V6 (Goods 20%), Ireland: Y5 (19%), V0.
Belgium: V3 (21%), Ireland: Y4 (23%), V0 exempt.
Belgium: V1 (20%) / Ireland: Y1 (23%), V0 exempt.
Regarding the vendor master data, what is the information that the BPO team should review every month for new vendors?
Tax ID, mailing address, contact email, and W9
Vendor name, vendor number, bank account
tax ID, vendor type, website
Nothing should be reviewed because vendor master data is not in scope
Legend Biotech Accounting team (Zeke, Anne, Alfi, etc) is located in...
New Jersey
New York
Ireland
Canada
The app in SAP S/4 HANA to review all the transactions for a vendor is called...
Open vendor invoices
Supplier Invoices List
AP aging
Client Invoices list
The PDF
vendor invoice
has to be inserted or attached
to the SAP journal entry
before saving.
The document type in SAP for a Non-PO invoice is...
KR
RE
KG
MN
In Accounts Payable, What is a Three-Way Match?
Matching amount of invoice with purchase order
Matching the amount of invoice with the goods receipt or item receipt.
matching the quantity of invoice, PO quantity and goods receipt (GR)
match amount & quantity of invoice, with amount & quantity of the PO & GR
What are the types of requests that will be received via SysAid?
Vendor invoices, vendor inquiries, vendor statements, master data changes
New client requests, vendor inquiries, new employee requests
new instagram friend requests
internal auxis emails
Anytime you enter an invoice
with PO for a service,
it will always appear
on the report
“manage service entry sheet”.
If you are an Analyst or Senior, what should you do if an invoice has a difference with the PO and/or the GR?
Park invoice, Contact the warehouse, if difference is for Item receipt
Contact procurement if the differece is with the PO, to modify the PO
Park invoice and forget about it, go to pick up some pop corns
Park invoice, escalate to Andres, use SysAid & original ticket received
The SAP company codes that you need to change before entering an invoice for Ireland, Belgium, and the US are...
Ireland: 4310, US: 1710, Belgium: 4810
Ireland: 45210, US: 1210, Belgium: 461
Ireland: 4210, US: 1710, Belgium: 4610
Ireland: 4210, US: 911, Belgium: 4610
When you enter a (a) invoice, you need to clear out the (b) made by (c) , with the invoice.
When you don't know which account and cost center to use to post a non-PO invoice you should...
Select an account from the chart of accounts
Review prior invoices in SAP, or ask Andres to escalate to accounting team
Take a break and think
Ask Monica
We are going live with
Ireland, Belgium and Cayman
on April,
and with the US
on July
When you receive a request from a vendor for a payment remittance or payment advice, you should:
Ask Alfi to send the vendor the payment remittance
Go to the Finance shared drive and look for it
We don't send payment remittances to the suppliers
Send the vendor the PDF remittance, looking for the payment number in SAP
If a (a) doesn't have a (b) , the AP Lead should ask for a (c) to the vendor, copying (d) in the email.
When entering a supplier invoice, where should you enter the shipping, delivery, or extra charges shown in the invoice?
in the "planned delivery cost" field
In the "Unplanned delivery cost" field
In the "delivery cost" field
In the "additional costs" field
The amount of VAT (tax)
in the invoice
should not be different
from the tax we enter or calculate
using the tax code in SAP
The app name to (a) the invoice with (b) (for utilities) is (c)
Gustavo's birthday is on...
Nov 5
May 6
Dec 3
June 10
