WorksheetsYr9 Project Management
Total questions: 91
Worksheet time: 1hrs 21mins
What is the purpose of identifying milestones?
To keep track of your finances
To help you keep track of each key stage of the project
To speed up your work process
To delegate all your tasks to others
What is meant by contingency?
An identified verifiable stage of the project that you can tick off once it's done
The term given to describe the different stages a project goes through
The allocated amount of time/money identified as a buffer for minimising risks
The tasks that may or may not be included in the project
How often should a status meeting ideally be held to catch up on people's progress?
Once a week
Every day
Once a month
None are needed as long as you keep in touch via email
Who are the stakeholders in a project?
Those who are sponsoring your project and provide its resources
Those who will be affected by the project's outcome and are involved at specific stages
The people who carry out your delegated tasks throughout the project's duration
Those who have expertise in specific areas and provide you with advice where necessary
Microsoft Project lets you customise the calendar for
The normal working hours
Removing dates that will not be worked
The Project start date
All of the above
What is the default view of a new project in Microsoft Project?
Gantt view
Resource graph
Network view
Workbook view
The scope is the foundation of:
Your cost estimate and the project schedule
Scope creep
Client communication
The building and testing phase
Which of the following are NOT part of a project plan?
Schedule and due dates
Project scope and tasks
Costs and resource allocation
Scope creep and change requests
The project scope establishes which boundaries for the client?
Deadlines and due dates
Resource allocation limits
Budget and cost limits
Tasks that are and are not included
How are project costs calculated?
By adding human resources (staff hours times billing rates), plus the marked-up costs of material resources
By adding up the costs of all materials
By a calculation so complicated only a computer could do it
By multiplying the human resources by the material resources
During the design phase and the building and testing phase, how can milestone client reviews help your design project?
You get client signoff on the final project
You get client feedback on your designs and clear up any misunderstandings
You can ask the client for a contract for his next project, too
You can tell exactly where the client is completely wrong
What are the four typical phases in a project?
Planning and analysis phase; design phase; building phase; implementation or publishing phase
Planning phase; analysis phase; design phase; building and testing phase
Planning phase; analysis phase; testing phase; implementation phase
Planning and analysis phase; design phase; building and testing phase; implementation or publishing phase
What role does analysis play in the planning and analysis phase?
Figuring out the best way to get the project done
How to handle scope creep
How to get from Point A to point B
How to handle a challenging client
When developing a project schedule, what should you start with?
Identifying the Start Date
Deliverables
Human resources and material resources
Estimated costs
What are two common problems in project management?
Internal staff conflict and unattainable
Scope creep and not assigning resources to the tasks
Lack of funds and human resources
Lack of client communication and product testing
During which project management phase is client communication key?
Design phase
Building and testing phase
Planning and analysis phase
All phases
What is the S in SMART?
Supported
Simple
Specific
Single
What is critical path method (CPM)
A step-by-step project management technique for process planning that defines critical and non-critical tasks
A project management tool o illustrate how the project will run
A graphical display of project activities that helps the users understand the relationships among the activities
A graphical colourful displayed graph
What am I? I am the things you need to be able to complete a task or activity
Deadlines
Durations
Resources
Timescales
Which statement BEST describes a responsibility of the project manager:
to be the sole source of expertise for estimating techniques on cost and time
to take ultimate accountability for the delivery of the business benefits
to deliver the project objectives to enable benefits to be realised
to delegate all accountability for managing time, cost and quality to team leaders
Key discipline in Project Management
Silo mentality
Selfish
Motivating
Controlling
Main reason for project failure
Poor project administration
Team members not perform
Poor communication
Lack of communication with sponsor
Project Management Triangle consist of
Time, money, scoop
Quality, Cost, Delivery
Scope, Time, Quality
Cost, Scope, Time
Completion of task on time depends on
Number of people
Skills
Experience
Equipments
COST contributor for the project
BOM
Resources
Labor
Risk
Any change in SCOPE will impact
Cost
Quality
Morale
Time
Project Manager need to balance between the 3 constraints ........
so that project will accomplish as per scheduled
so that project will accomplish as per set scope
so that project will accomplish as per approved budget
So that quality of the project will not be compromised
Project Management Life Cycle consist of
Initiation
Planning
Execution, Monitoring and Control
Closure
Which one is CORRECT
Planning stage deliverable are
The scope is the foundation of:
Your cost estimate and the project schedule
Scope creep
Client communication
The building and testing phase
Which of the following are NOT part of a project plan?
Schedule and due dates
Project scope and tasks
Costs and resource allocation
Scope creep and change requests
The project scope establishes which boundaries for the client?
Deadlines and due dates
Resource allocation limits
Budget and cost limits
Tasks that are and are not included
What size of design firm should use project management techniques?
All sizes: large firms need specialized software, but even a staff of one can benefit
The huge star designer firms in New York and other big cities
Firms of any size, but only when they work on large, complex projects
Firms with more than five designers on staff
What organization manages project management standards and certifications?
AIGA (American Institute of Graphic Arts)
The Project Management Association of America
The Project Management Institute
The American Association of Project Management
How are project costs calculated?
By adding human resources (staff hours times billing rates), plus the marked-up costs of material resources
By adding up the costs of all materials
By a calculation so complicated only a computer could do it
By multiplying the human resources by the material resources
During the design phase and the building and testing phase, how can milestone client reviews help your design project?
You get client signoff on the final project.
You get client feedback on your designs and clear up any misunderstandings.
You can ask the client for a contract for his next project, too.
You can tell exactly where the client is completely wrong.
What are the four typical phases in a project?
Planning and analysis phase; design phase; building phase; implementation or publishing phase
Planning phase; analysis phase; design phase; building and testing phase
Planning phase; analysis phase; testing phase; implementation phase
Planning and analysis phase; design phase; building and testing phase; implementation or publishing phase
What is an example of a method mismatched to the project?
For a new large project, you use the same ergonomically incorrect desk and chair you used for a small project.
For a new large project, you use the same simple project-monitoring system you used for a small project.
For a new large project, you use the same poor lighting you used for a small project.
For a new large project, you use the same computers you used for a small project.
During which phase are the systems set up for monitoring the three main elements of the project plan (scope, schedule, and costs)?
Building and testing phase
Implementation or publishing phase
Design phase
Planning and analysis phase
When the project plan is broken down into tasks, what human resource allocations should be identified?
Staff time, computer time, and task due dates
Staff working on project tasks, their roles and responsibilities, and task due dates
Staff working on project tasks, billing rates, and task due dates
Staff hours, billing rates, and marked-up material costs
What role does analysis play in the planning and analysis phase?
Figuring out the best way to get the project done
How to handle scope creep
How to get from point A to point B
How to handle a challenging client
During which phase of a project is the project plan most closely monitored?
Design phase
Planning and analysis phase
Implementation or publishing phase
Building and testing phase
How can you tell if a project is veering off course?
Use your intuition.
Schedule peer and client reviews.
Ask the team leaders how their work is going.
Monitor closely, during the building and testing phase, the project scope, schedule, and costs.
Why can most design work be considered projects?
It's visual and unique.
It's cutting-edge and unique.
It's temporary and unique.
It's temporary and beautiful.
When developing a project schedule, what should you start with?
The end product and due date
Human resources and material resources
Deliverables
Estimated costs
Name three examples of deliverables in a design project.
Scope, layouts, and invoices
Plan, scope, and sketches
Sketches, comps, and budget
Sketches, layouts, and comps
What are three methods for good client and peer communication?
Ask clarifying questions, paraphrase, and use design jargon.
Explain your position, ask clarifying questions, and use design jargon.
Listen, ask clarifying questions, and paraphrase.
Listen, explain your position, and ask clarifying questions.
What are two common problems in project management?
Internal staff conflict and unattainable deadlines
Scope creep and mismatch of methods to the project or the client
Lack of funds and human resources
Lack of client communication and product testing
During which project management phase is client communication key?
Design phase
Planning and analysis phase
Building and testing phase
All phases
What are three commonly used IT project management methodologies ?
agile, speed, and endurance
waterfall, sprint, agile
sprint, agile, scrum
agile, scrum, waterfall
Agile is a framework for getting tasks done while scrum is more of a project management mindset.
True
False
Choose the false statement about Kanban:
The core idea of Kanban is to share information to make the project more transparent and balanced.
For project management, Kanban is to define, manage and improve services that deliver knowledge work.
There are no iteration concepts in Kanban.
Kanban is more like an independent methodology than an improvement on Agile.
Consider the situation:
You join a project team of a started Internet company and need to develop a new app, but the client has not given a clear project scope and final project indicators. Which one of the following methods would you use?
Waterfall
Agile
Kanban
PRINCE2
Anjali works at a technology firm where she’s been assigned to lead a team to deliver a software program within a very tight schedule. The program features are clearly defined and fixed. Which methodology should she take?
Waterfall
Agile
Scrum
Kanban
A project management methodology is:
A management agreement
A process improvement technique
A series of steps or processes intended to guide the project manager and team through a project
None of these are correct
What is the best definition for a Project Manager?
A personnel that takes care on the financial transactions of a project.
A personnel that make sure that the raw materials are enough per time
A personnel that make sure all KPI are keyed in properly into the system
A personnel that manages all source of workforce in order to achieve important KPI in a project
What is the most important KPI in a project?
cost
time line
human resource
raw materials
These are the risks in Project Management except ....
Stake holders resigned
climates
An Indian worker carried Inflenza A virus
our currentcy appreciates.
This is done in the Initiation process.
Feasibility
Breakdowns of project
Calculate resources
Define the risk
What is this cycle?
Initiation
Planning
Execution
Closure
This is not done in the Execution cycle?
Track the progress
compute the timeline
perform CA
Monitor the quality of work
One of these is done in the Closure cycle ....
Supervise the perfection of work
Regular Communication
Forum Group.
Compare acutal usage vs projection
What is the weakness?
Tasks must be in sequence
all projects are dependent
TAT is optimized
Can not make use the advantages of the Independent tasks.
What is this methodology?
Scrum
Kanban
Agile
CPM
What is a Scrum Master?
A smaller task that need to be completed less then 4 weeks
A smaller task that need to be completed less then 24 hours
A smaller backlogs that need to be cleared within 24 hours
A smaller swat team
Ahmad bought 60 pieces of Yellow stickers for his Kanban Project. How many tasks he can handle?
60
No limit
6 task with 10 stations limits
He should drop it.
What is the weakness of Kanban Methodology?
process mapping
bottlenecks are very visible
good tracking for a task
tasks are limited by colour coding
In the Lean Methodology, what is the meaning of Muda?
Hire young workers, you will get more output
avoid overproduction
avoid overburden on machines or people
drop resource which has no values to customer
HP has replaced 30% of human visual inspection with machines. This is an example of ....
Muda
Mura
Muri
Mudi
How many days is the CPM?
18
30
20
31
What is the highest floating days?
18
3
5
7
What is a Gantt chart?
Use to track the progress of tasks in a project
Use to trace the cost used by time
Use to sync communication by all member
Use to track the raw material stock per time
What is 6 sigma?
Emphasize 6 deliverables in a project
Reduction of less then 6 defects per one million products
maintan defects to be less then 6%
Maintain reduction of less then 3.4 defect per one million products.
One of these is not 6-sigma concepts in Project Management....
Design
Measure
Analyze
Yield
Below are the key success factor for a Project Manager except ...
Experienced
Proper planning
Efective Communication
Very Expensive PM software
