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WorksheetsThe OC AP Knowledge Check
Total questions: 31
Worksheet time: 14mins
How well do you understand the Procurement P2P Help-Desk Process?
I feel very confident in understanding P2P Help Desk!
I'm not sure.
I feel very unconfident about P2P Help-Desk.
I need more training in P2P Help Desk.
Slack channel(s) to respond to P2P inquiries:
"erp-hypercare-ptp" and “help-accountspayable”
"erp-hypercare-ptp"
"workstream-goodsreceipts"
“P2P Help-desk”
The P2P help desk questions to respond are mostly related to:
Accounts Payable questions in general
PP, PM, GI, RI
Procurement questions
PR, PO, GR, IR
Where are the Sonos Headquarters located and how many employees work at Sonos?
San Francisco, CA; 1555 employees
Santa Barbara, CA; 1844 employees
Ft. Lauderdale, FL; 1003 employees
Los Angeles, CA; 3818 employees
What is the Sonos Fiscal Year in SAP?
January to December
September to October
August to September
October to September
What happens if the business user put the name instead of the SAP username in a Purchase Requisition (PR)?
This will cause a system error and the PR won’t convert into a PO
Nothing, the system will convert the PR into a PO automatically
There will be an automatic notification to the user to make a correction in the PR
The PR will be automatically approved
How long does it take the SAP automated job to convert the Purchase Requisition (PR) into a Purchase Order (PO)?
10 seconds
2 hours
1 day
5 min
What are the 3 main SAP tiles used for questions related to a PR or a PO?
Display Purchase Order advanced, Display Document Flow and Manage Purchase Requisition Professional.
Create Purchase Order, Change Purchase Order and Release Purchase Requisition
Create Sales Order, Change Sales Order and Release Purchase Order
View Purchase Order, Create Document Flow and Manage Sales Requisition Professional
Reorder the following (Advanced assitance ticket):
If advanced IT assistance is required in the P2P help-desk questions:
What SAP tile is used if the question is related to a parked or indexed invoices?
“AP Aging Report” tile
“Vendor invoice Management Analytics” tile
“Parked Invoices Report” tile
“Vendor Balance” tile
What is the main source of information to review before answering the questions received in P2P Help-Desk?
The Sonos Teams site, “deliverables” and “client documentation” folders
Call Kevin or Zach to ask them what to answer
The OC confluence link with the list of standard P2P questions and answers
The recording of the P2P training
What is the email address where all vendors should send their invoices to?
FSC-SONOS-INVOICE@sonos.com
Vendorinvoices@sonos.com
FSC-SONOS-PURCHASES@sonos.com
FSC-SONOS-AP@sonos.come
What is the name of the SAP tile to use to track if all invoices are being received by the OCR of if there are invoices not received by the OCR?
OCR errors
Vendor Invoice Management
Business Center Workplace
Validation for SAP Solutions
Which are the 2 larges entities (SAP company codes) at Sonos?
Sonos Inc (1710) and Sonos Sweden (1910)
Sonos Inc (1710) and Sonos Europe BV (3710)
Sonos Europe BV (3710) and Sonos Experience Ltd (1111)
Sonos Inc (1710) and Sonos Costa Rica (1810)
What is the email address where the vendors and business users should send the AP inquiries?
FSC-SONOS-INVOICE@sonos.com
FSC-SONOS-AP@sonos.com
FSC-SONOS-ORDER@sonos.com
Vendorinvoices@sonos.com
Who is going to be the main point of contact in Sonos for the OC Auxis Accounts Payable Team?
The Purchase order numbers at Sonos begin with ____ and have ____ digits.
45; 10
25; 8
44; 12
35; 11
When validating an invoice in the OCR (SAP validation solution) for an indirect PO, each line in the invoice must reflect the correct Unit of Measure and unit price. EA (eaches) is the unit of measure and $1 should be entered in unit price.
After completing the validation in the OCR tool the AP Clerk should click on the “Submit+Open” option, to continue validating the next invoice.
To which Sonos European entity corresponds the following SAP VAT tax rates?
E1 (Goods in EU), I2 (Goods Outside EU), AB (0% Goods), AF (0% services)
1210: Sonos France
3710: Sonos Europe (Netherlands)
1112: Sonos Scotland
1110: Sonos UK
Which SAP tile is used to process the exceptions of the vendor invoice, verify the rules, and refer to users?
What is the exception reason name on VIM when an invoice is processed against a PO, but a matching GR is not found?
113: Manual Check Needed / Missing data for indexing
138: Missing Mandatory Information (PO)
203: Invalid Requester ID (NPO)
153: Vendor Mismatch (PO)
What should the AP Clerk do if the business partner or user that should post a GR doesn’t work at Sonos anymore?
Click on “refer” to refer to the new employee (on VIM)
Go to the “replacements” shared file to review if the employee is no longer at Sonos
Read the comments on VIM to see if there is a new employee to refer to
All of these actions
What is the Sales Tax Exempt code applicable for US Invoices?
I0
0
A0
V0
In the OCR “Validation for SAP Solutions”, what are ALL the invoice components that need to be validated against the invoice and updated by the AP Clerks?
Supplier number, Invoice date, PO numbers, Invoice total and subtotal, Line Items amount and quantities, Tax code.
Company code (Sonos), Supplier number, Invoice date, PO numbers, Invoice total and subtotal, Line Items amount and quantities, Tax code.
Company code (Sonos), Invoice date, PO numbers, Invoice total and subtotal, Line Items amount and quantities, Tax code.
Company code (Sonos), Supplier number, PO numbers, Invoice total and subtotal, Line Items amount and quantities, Tax code.
How many payment proposals are scheduled per week?
1
2
3
4
SAP automatically creates payment proposals based on due dates twice a week, Monday for all entities and Thursday for 1710 (Sonos Inc) and 3710 (Sonos BV), the two largest
What are the 3 most important SAP tiles to use for reviewing Payment Proposals?
Manage automatic payments, Revise payment proposals, and Clear Outgoing Payments
Manage automatic payments, Vendor Invoice Management, and Manage Supplier Master Data
Manage automatic payments, Manage Supplier LIne Items, and AP Aging
All the payments for less than $10 should be blocked, otherwise the whole payment batch will be rejected.
What should be done before by the Sr AP Clerks processing the payment run?
Respond to all vendor inquiries
Process all invoice exceptions
Analyze open credit memos and block any payments for vendors with credit account.
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