Worksheets1. Project Management Terms
Total questions: 54
Worksheet time: 44mins
A temporary endeavor that produces a unique product, service, or result
Temporary in nature and has a definite beginning and ending
Can be part of a large Program or Portfolio
(a)
A Project is:
Unique
Temporary
Progressively Elaborated
Finite
It is the application of knowledge, skills, tools, and techniques to satisfy project requirements
(a)
These are examples of Project Management Activities:
Preparing a business case to justify the investment
Estimating resources and times
Developing and implementing a management plan for the project
Leading and motivating the project delivery team
These are examples of Project Management Activities:
Operative Activities
Managing the risks, issues, and changes in the project
Monitoring progress against plan
Closing the project in a controlled fashion when appropriate
Group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually
(a)
Organizational Structure that standardizes the processes and facilitates the sharing of resources, methodologies, tools, and techniques
(a)
Select the correct type of Project Management Office.
Supports the project manager, such as providing templates, training, or lessons learned from other projects.
Supportive
Controlling
Directive
Select the correct type of Project Management Office.
Determines the framework or methodology and use of specific forms
Supportive
Controlling
Directive
Select the correct type of Project Management Office.
Controls the project. The PM will be assigned and report to the PMO.
Supportive
Controlling
Directive
It is a collection of projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives.
(a)
Deals with the ongoing production of goods and/or Services
Considers the acquisition, development, and utilization of resources that firms need to deliver the goods and services
(a)
Money, Brand Reputation, Customer Service, New or Change product or Service are all examples of the Project (a)
Takes a company from current state to desired state
(a)
It is a collection of logically related project activities that culminate in the completion of one or more deliverables.
(a)
It is any unique and verifiable product, service, or result.
(a)
It is a representation of the phases that a project typically goes through from start to finish
• Can be either predictive or adaptive
(a)
It is a framework within which project decisions are made
Three pillars:
• Structure
• People
• Information
(a)
Individuals, groups, or organizations that may affect, be affected or perceive to be affected by the project.
(a)
Select all the types of Stakeholders
Project Manager
Customer
Project team
Project Sponsor
Functional Manager
Select the correct Stakeholder:
Provides resources and support
Project Manager
Customer
Project team
Project Sponsor
Functional Manager
Select the correct Stakeholder:
Departmental Manager, i.e Manager of Engineering, Vice President of Marketing, Director of IT. Generally controls resources.
Project Manager
Customer
Project team
Project Sponsor
Functional Manager
Select all the Project Manager Roles
Initiator
Negotiator
Listener
Coach
Punisher
Select all the Project Manager Roles
Finisher
Facilitator
Listener
Coach
Working Member
It is a significant event or achievement in a project that marks a key point or completion of a major deliverable.
(a)
Refers to the amount of time it takes to complete a specific task or activity within a project.
(a)
Select the missing project role:
Project Manager
Project Coordinator
Project Expeditor
Select the missing project role:
Project Manager
Project Coordinator
Project Expeditor
Select the missing project role:
Project Manager
Project Coordinator
Project Expeditor
Select all the possible Organizational Structures
Functional Organizations
Matrix Organization
Project Oriented Organizations
Hybrid
Select the correct Organizational Structure:
A structure that groups staff members according to their area of expertise (sales, marketing, construction, etc.).
Functional structures require the project team members to report directly to the functional manager
Functional Organizations
Matrix Organization
Project Oriented Organizations
Hybrid
Select the correct Organizational Structure:
A structure where the PM has the greatest amount of authority. The project team is assigned to the project on a full-time basis. When the project is complete, the project team members move on to other assignments within the organization.
Functional Organizations
Matrix Organization
Project Oriented Organizations
Hybrid
Select the correct Organizational Structure:
There are three ______ structures: weak, balanced, and strong. The different structures are reflective of the project manager's authority in relation to the functional manager's authority.
Functional Organizations
Matrix Organization
Project Oriented Organizations
Hybrid
Select the correct Project Boss based on its characteristics:
• Internal or External
• Project Champion
• Funding the project
• Maybe used to resolve conflicts in the project
Sponsor
Program Manager
Product Owner
Select the correct Project Boss based on its characteristics:
• Senior to Project Manager
• Maybe responsible for several projects executing at the same time
• Maybe used to resolve conflicts in the project
Sponsor
Program Manager
Product Owner
Select the correct Management type
• It encompasses the strategic planning, development, and lifecycle management of a product or service.
• It involves understanding the market needs, defining product strategy, gathering requirements, and overseeing the product's development, launch, and ongoing optimization.
• Product managers are responsible for the overall success of the product, aligning it with business objectives and customer demands.
Product Management
Project Management
Portfolio Management
Select the correct Management type
• Focuses on the successful execution and delivery of specific projects within a defined scope, timeline, and budget.
• Project managers are responsible for planning, coordinating, and managing the activities required to achieve project goals.
• They ensure the project is completed on time, within budget, and according to the specified quality standards.
Product Management
Project Management
Portfolio Management
You look stressed out, draw something cool here
Select the correct area of a Project:
Work to be done
Scope
Schedule
Cost
Quality
Select the all areas of a Project:
Scope
Schedule
Cost
Quality
People
Select the all areas of a Project:
Resources
Communications
Risk
Procurements
Stakeholders engagement
They are potential events or situations that may occur in the future and have an impact on the project's success.
Issue
Assumptions
Risk
Constraints
They refer to problems or challenges that arise during the course of a project. They are typically negative events or circumstances that can hinder
Issue
Assumptions
Risk
Constraints
They are statements or beliefs that are considered to be true or valid for the purpose of planning and decision-making.
Issue
Assumptions
Risk
Constraints
They are limitations or restrictions that affect project planning and execution.
Issue
Assumptions
Risk
Constraints
Write one Project Constraint
(a)
What are the two Project Management Approaches
Predictive/Adaptive
Predictive/Fixed
Uncertain/Adaptive
Uncertain/Fixed
Select the correct Project Management Approach.
Also known as traditional or waterfall.
• Linear and sequential process.
• Detailed planning and documentation up front, with a focus on predicting and defining the project scope, objectives, timeline, and deliverables.
• Extensive upfront planning.
• Emphasis on control and documentation.
• Limited flexibility, limited changes with a well defined change control process
Predictive
Adaptive
Select the correct Project Management Approach.
Also known as agile or iterative.
• It embraces change throughout the project and emphasizes continuous feedback and improvement.
• Iterative and incremental development
• Customer collaboration
• Emphasis on adaptability
• Self-organizing teams
• The adaptive approach, commonly used in agile methodologies like Scrum or Kanban
Predictive
Adaptive
• It refers to the ability to recognize, understand, and manage emotions, both in oneself and in others.
• It involves being aware of one's own emotions, effectively handling them, empathizing with others, and using emotions to guide thinking and behavior.
(a)
These are all aspects of (a) .
• Relationship Building
• Communication and Conflict Management
• Motivation and Influence
• Leadership and Decision Making
• Stakeholders Management
Leadership vs. Management
• It focuses on tasks, processes, and operations to ensure efficient execution
• It involves planning, organizing, coordinating, and controlling resources
• Managers have formal authority and responsibility within the organization
• They maintain stability, control, and order, ensuring established processes and procedures are followed.
• Focus on coordinating and directing tasks, resources, and processes to achieve predetermined objectives.
Leadership
Leadership vs. Management
• Focuses on inspiring and influencing others
• Involves setting direction, motivating and empowering individuals
• They inspire and influence others
• They encourage collaboration, trust, and empowerment
Management
Select the correct answer:
Management
Leadership
