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Worksheetschapter 14
Total questions: 25
Worksheet time: 13mins
Which of the following is NOT a component of a meeting as defined in Robert's Rules of Order?
Deliberation
Assembly
Transact business
Unanimous agreement
Which one of is NOT true about the governance of community association meetings?
Meetings are subject to specific state statutes.
Meetings are subject to a designated form of parliamentary procedure.
Parliamentary procedure is known as rules of engagement.
If there is a conflict between a state statute and parliamentary procedure, the state statute prevails.
Which of the following is NOT necessary in order to have a valid board meeting?
Presiding officer
A quorum of the membership in person or by proxy
Secretary or a designee to record the actions of the board
A quorum of directors in person or by teleconference
Which of the following is NOT true about board meetings?
Their primary purpose is to conduct the routine business of the association.
Officers always have the right to vote.
Officers are elected at board meetings.
Adopting the annual budget may or may not be accomplished at a board meeting.
All of the following should be included in the minutes, EXCEPT:
Maker and seconder of motions
Date, time, and place of the meeting
Time of adjournment
Discussion of what was said and by whom
Which of the following is NOT true about community association committees?
They may be standing or ad hoc.
Committees in condominiums must adhere to board meeting requirements.
Committee members must be members of the association.
HOA committees, under certain circumstances, must adhere to board meeting requirements.
In a community association, who can act on behalf of the community, without such authority defined by the governing documents or delegated by the board of directors?
Any director
Any officer
The president
No one
Which of the following is NOT required by state statutes for member meetings?
Written notice be sent to all members
Continuous posting of the notice at a conspicuous place on the property for at least 14 days
Written notice be sent a minimum of 14-days prior to the meeting
Posting of the notice a minimum of 48-hours prior to the meeting
Which one is NOT true about agendas?
An agenda is a list of items to be discussed at an official meeting.
A condominium or cooperative association board can only transact business on noticed agenda items, except for emergency related business.
An item not included on the noticed agenda may be taken up on an emergency basis in a condominium by a vote of a majority of the board members.
Emergency action transacted at a board meeting must be noticed and ratified at the next regular board meeting.
Board meetings that are required by statute to provide a minimum of 14-days’ notice to association members include meetings for all of the following purposes, EXCEPT:
Adopting a budget
Approving material alterations
Passing a special assessment
Amending rules affecting use of units or parcels
Notices of condominium, cooperative, and HOA member meetings must include all of the following information, EXCEPT:
Date, time, and place of the meeting
Type of meeting
A detailed agenda
The purpose of a special meeting
Windy Hills Condominium, composed of 25 townhouses, does not have a central location at which to post meeting notices. Which statement is CORRECT?
The board is exempt from noticing members of board meetings, unless the board passes a rule affecting use of the units.
The board must mail or deliver a notice to each member no less than seven days in advance.
The board must mail or hand deliver a notice to each member at least 14 days in advance.
The board must hand deliver a notice to each member 48 hours in advance.
In order for a condominium association to use a website for meeting notices, all of the following are required, EXCEPT:
The notice must be posted in plain view on the front page of the website.
Any document to be considered and voted on by the members during a meeting must appear at least 7 days before the meeting.
Notice and agenda of any board meeting, must appear no later than the date required for notice.
Condominiums with 100 units or more must establish a website for posting notices no later than January 1, 2019.
Which of the following is NOT true about the requirements for a broadcast notice?
It must be broadcast at least four times every broadcast hour of each day that a posted notice is required.
It must be broadcast for a sufficient continuous length of time to allow an average reader to observe and read the entire content of the notice and agenda.
It must be broadcast for a sufficient continuous length of time to allow a reader with average intelligence to comprehend the entire content of the notice and agenda.
It may be used in lieu of a notice physically posted on community grounds if it meets statutory requirements.
A committee that has authority to take final action must provide what type of notice?
It must post the notice for 48 hours.
None. Notices must be posted only for board meetings.
It must post the notice for 14 consecutive days prior to the meeting.
It must send a notice to all members at least seven days in advance of the meeting.
Which of the following is NOT true about the statutory requirements for the location of meetings?
The Condominium Act requires the annual meeting to be held within 45 miles of the property.
Both the Condominium and Cooperative Acts require that an annual meeting be held within 25 miles of the property.
The HOA Act requires that meetings, upon request of a physically or mentally handicapped person, be held in an accessible location.
Unless the governing documents identify a specific location, all board and committee meetings can be held anywhere the president and board determine necessary and appropriate.
Joaquin Avino, a director, will be out of town for the next board meeting. He wants to participate in the discussion and vote on a paint contract for the clubhouse. What should Joaquin do?
Request a speaker phone be present at the meeting, so that the secretary can call him when the meeting begins.
Nothing. Directors must, by statute, be present in person at meetings.
Give a limited proxy to another director, so that he can vote on the paint contract.
Ask his wife to attend the meeting and function as 'director pro tem.'
Which one of the following is NOT true about community association meetings?
Only one member meeting each year is required by statute.
A petition of 15% of the voting interests of a condominium can compel the convening of a board or member meeting to discuss a specific issue.
Condominium associations are required to approve the amount of their insurance policy deductibles at a board meeting.
The date of the annual meeting is typically described in the association’s bylaws.
A notice is required for all of the following meetings where the business of the association is discussed, EXCEPT:
A workshop for board members.
An unplanned meeting of association members to discuss grievances.
A meeting of a condominium social club.
How much time do statutes require the condominium to allow members of the association to speak at meetings on each agenda item?
A minimum of three minutes
A maximum of three minutes
A minimum of five minutes
A maximum of five minutes
All of the following are true regarding actions that may be taken when a quorum is not present at a meeting, EXCEPT:
Set the time for another meeting
End the meeting
Take action to obtain a quorum
Which board or committee meetings are members not permitted to attend?
Any meeting at which a major association contract is discussed
Meetings at which member grievances are discussed
Members can never be excluded from a board or committee meeting
Which of the following is true regarding tape-recording and videotaping of meetings?
Members do not have the right to tape-record and videotape meetings.
Members have the right to tape-record and videotape meetings with the consent of the board.
Boards may adopt reasonable rules governing tape-recording and videotaping meetings.
Associations must comply with statutes governing tape-recording and videotaping adopted by the division, unless otherwise stated by the documents.
Which one of the following is NOT true about abstentions?
Statutes require that directors present at a meeting cannot abstain unless the issue involved a neighbor.
The Condominium Act permits a director to abstain from a vote at a board meeting for any reason.
The Cooperative Act restricts abstentions to those directors who declare a financial conflict of interest.
If an HOA director’s abstention is not based on a financial conflict, they are considered to have voted with the majority, and their vote is recorded as such in the minutes, with an explanation.
Which of the following is TRUE regarding minutes?
Cooperative minutes must be kept and preserved for seven years.
Condominiums and cooperatives are required to ensure that minutes are written within sixty days of the meeting.
HOAs are required to ensure that minutes are capable of being converted to a written form within fourteen days of the meeting.
RONR recommends that, after minutes are corrected, if necessary, they should be signed by the assembly, and the word “approved,” and date of approval included.
