WorksheetsChapter 14: Meetings, Conventions, and Special Events
Total questions: 35
Worksheet time: 18mins
A group of people are going to attend a four-day event listening to music on several different stages. What type of event are they attending?
Convention
Festival
Regional event
E-sports event
What type of event is an organized video game competition?
Convention
Festival
Sporting event
E-sport event
A teacher is attending a weekend retreat in the mountains that focuses on yoga, meditation, and health food. Most likely, she is attending a
wellness event.
festival.
sporting event.
conference.
The Southern gathering of the Fiction Writers’ Association is meeting in Birmingham. This is an example of what type of event?
Wellness
Regional
National
Local
A bride-to-be is talking to a hotel employee at the Americana Hotel about her upcoming marriage. She is asking her to organize the event at the hotel. The hotel employee is a(n)
assistant manager.
front desk agent.
wedding planner.
festival manager.
The term that specifically refers to the coordination of a complex operation that involves many people, facilities, or supplies is called
organizing.
managing.
planning.
logistics.
Darron is a specialist who works with meeting planners and clients to devise and coordinate the event app. Darron is a(n)
event app manager/technology manager.
technology supervisor.
social media planner.
media advertising specialist.
Tarue started as an assistant to the event manager at the Spatold Center. He would like to move up in his field but finds that he needs additional training. Tarue can go back to college or he can
simply apply for a promotion at another conference center.
earn a Certified Meeting Professional (CMP) credential.
join an apprenticeship program through an industry association.
become an intern at a local hotel.
The field that facilitates gatherings of people is called
event planning.
facilities management.
event management.
field planning.
What is the responsibility of a festival manager?
Plans, organizes, and conducts multiple programs throughout the year
Works at a convention center or a hotel and is responsible for negotiating and administering contracts
Markets and promotes tourism in the region
Oversees the events that are typically open to the public and heavy on logistics
Which position has a team and works for a government entity to market and promote travel in a region?
Event planner
Director of tourism
Registration manager
Program coordinator
Stonewall Magnet Company is Builtmore Hotel’s largest client. The company’s annual convention has attracted more guests than expected. Who would have the responsibility for finding rooms at other hotels for the additional guests?
Housing manager
Registration manager
Event planner
Program coordinator
An event that has companies showcase their products and services to gain clients is called a(n)
trade show.
consumer show.
conference.
incentive meeting.
A family is going to a vintage car show that is open and free to the public. What type of event are they attending?
Convention
Consumer show
Conference
Festival
Which type of event focuses on education, the exchanging of ideas, and professional networking?
Trade show
Wellness event
Conference
Consumer show
The biggest difference between business and leisure meetings is the purpose of the meeting and
if you can earn a certificate.
who is paying for the event.
where the event is held.
how many days the event runs.
Margo’s husband, Jarrod, is attending a technology conference in San Diego with her. They plan to stay on Coronado Island for a few days after the meeting as a little holiday. This is an example of
a vacation.
a business trip.
bleisure.
an e-sport event.
Trade shows usually have a targeted audience and are sponsored by trade organizations. They are also known as
SMERF meetings.
conferences.
expositions.
incentive meetings.
Smithson Inc. set up a 5-day retreat for its top sales personnel at a beach resort. The team is encouraged to bring their families, and the entire retreat will be paid for by Smithson as a reward for work well done. This type of event is a(n)
convention.
incentive meeting.
bonus.
conference.
SMERFs typically hold meetings and conventions on a more limited budget. The acronym stands for Social/Sports, Military, Educational,
Reception and Faction.
Religious and Fraternal.
Resource and Facility.
Religious and Faculty.
Hunter & Co. sends out a notice that they are soliciting bids for where to hold their annual Home & Garden Show. They are supplying the meeting dates, target attendees, technology that will be required, and budget. This is known as a
request for proposal.
design plan.
final contract.
gentlemen’s agreement.
The flow of events or event itinerary is also known as the
plan.
agenda.
proposal.
budget.
Javier is setting up breakout session rooms for a technology seminar. When setting up the rooms Javier needs to consider the activity that will take place in the rooms, anticipated attendance, and the appropriate
theme.
budget plan.
room setup.
presentation.
Round tables are also called
cocktail tables.
banquet rounds.
dining rounds.
circle tables.
A request for proposal is a document that
describes the company’s purpose and key objectives.
lists steps to carry out so that a problem does not recur.
defines the work involved in a particular assignment or position.
solicits potential purchases.
Which room layout style is used for longer viewing sessions with larger audiences?
Classroom
Banquet
Continental
Horseshoe
A company is holding a corporate meeting at a hotel. The meeting will have guest lecturers standing behind a lectern and in front of a screen. Which room layout style should the company request?
Classroom
Continental
Hollow square
Horseshoe
Anyone who has a special interest in an organization or event is called a(n)
sponsor.
stakeholder.
policyholder.
shareholder.
Nanci is setting up an 80th birthday party for a client. They are using a small, boutique hotel for the event. Nanci will likely have to use outside services for flowers, music, and video work. These services will be supplied by
friends.
hotel associates.
vendors.
event planners.
Key dates, deliverables, payment terms, refund policies, and insurance are all specified in a vendor
certificate.
RFP.
plan.
contract.
The meeting and events industry is evolving. What is the result of these changes?
Increased use of technology and virtual events
Decline in event attendance
Higher costs for event planning
Reduced need for event planners
The primary responsibilities of an event planner include:
Coordinating all aspects of professional meetings and events
Managing financial accounts
Providing legal advice
Conducting scientific research
Identify and explain the various ways in which meetings can be categorized.
Meetings can be categorized by purpose, such as informational, decision-making, or problem-solving.
Meetings can be categorized by frequency, such as daily, weekly, or monthly.
Meetings can be categorized by format, such as in-person, virtual, or hybrid.
All of the above.
The steps involved in planning and developing a schedule include:
Identifying tasks, estimating resources, sequencing activities, and setting deadlines
Brainstorming ideas, writing a draft, revising content, and publishing
Researching, analyzing data, drawing conclusions, and presenting findings
Gathering requirements, designing a solution, implementing code, and testing
Three different styles of room setup and the type of function each serves are:
Classroom, Theater, and Banquet
Office, Home, and Garden
Modern, Rustic, and Vintage
Formal, Casual, and Sporty
