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WorksheetsModule 1 practice 4
Total questions: 96
Worksheet time: 48mins
Why does a business begin a project?
To generate new value for the business by creating a product that did not exist before.
To reduce the number of employees in the company.
To close down existing successful products.
To avoid making any changes to current business processes.
Why is a project manager’s role so important to a project’s success?
Because projects are too big to be completed by a single person, a manager is needed to coordinate the efforts and talents of all the people working on a project.
Because project managers are responsible for doing all the technical work themselves.
Because project managers only focus on budgeting and have no other responsibilities.
Because project managers are only needed for small projects.
What is a project?
A temporary plan of action whose goal is to create a unique product that adds value to a business's operations.
A permanent routine task performed daily in a business.
A random activity with no specific goal or outcome.
A continuous process that does not have a defined end date.
What is project management?
An approach to completing a project using clearly defined requirements, tasks, communication strategies, and deliverables.
A method for managing personal finances.
A way to design marketing campaigns.
A process for hiring new employees.
Name the five stages of a project life cycle (in order).
1. Initiation, 2. Planning, 3. Execution, 4. Monitoring and Controlling, 5. Closure
1. Planning, 2. Initiation, 3. Execution, 4. Closure, 5. Monitoring and Controlling
1. Execution, 2. Planning, 3. Initiation, 4. Closure, 5. Monitoring and Controlling
1. Initiation, 2. Execution, 3. Planning, 4. Closure, 5. Monitoring and Controlling
Which two project life cycle stages happen at the same time?
Execution and Monitoring/Controlling
Initiation and Planning
Planning and Closing
Execution and Closing
What are the primary components of a business case?
Summary and goals, project plan, budget and schedule, SWOT analysis
Company history, employee list, annual party details, cafeteria menu
Office locations, parking rules, dress code, holiday calendar
Favorite colors of the team, lunch preferences, weekend plans, music playlist
How does a SWOT Analysis help a project sponsor present an effective business case?
By showing the business’s decision makers how the value of a project could potentially benefit the business, and also by pointing out ways that the project could potentially fail in its development. This helps the business evaluate the risk of the project effectively before deciding to officially begin the project or not.
By providing a detailed financial forecast for the next five years of the project.
By ensuring that all stakeholders agree on the project timeline before the project begins.
By outlining the technical specifications required for the project in detail.
What is a Product Roadmap?
A high-level document that strategically outlines how a product will evolve over time. Roadmaps may outline current project goals, as well as future product functionality that may be developed at a later date.
A detailed list of all bugs and issues in the product.
A marketing plan for promoting the product to customers.
A financial report showing the product's revenue and expenses.
What is a Project Life Cycle?
The phases of completing a project from start to finish to create a unique product.
A list of tasks to be completed daily in a project.
A method to calculate project costs only.
A document that records only the project risks.
What is a Business Case?
Summary and goals, project plan, budget and schedule, SWOT analysis
A list of company employees
A marketing advertisement
A type of legal document
What is a Project Sponsor?
A person, usually a senior management executive, who is ultimately responsible for the success of the project. They supervise the project manager and provide them with support and advice throughout the project's lifecycle. The project sponsor is responsible for writing the Business Case and Project Charter.
A person who manages the day-to-day activities of the project team and is responsible for delivering project outputs.
A stakeholder who only provides financial resources for the project but is not involved in decision-making.
A team member responsible for executing specific project tasks and reporting to the project manager.
What is a SWOT Analysis?
A document outlining how a project impacts a business in these 4 areas: Strengths, Weaknesses, Opportunities, Threats.
A financial report detailing quarterly profits and losses.
A marketing strategy for launching new products.
A technical specification for software development.
What is a Program?
A collection of related projects that share some characteristics in common.
A single line of code that performs a calculation.
A hardware device used for input.
A type of network protocol.
What is a Program Manager?
A person whose job it is to organize and coordinate the projects within a program.
A person who writes code for software applications.
A person responsible for maintaining computer hardware.
A person who designs user interfaces for websites.
What is a Portfolio?
A collection of related programs and/or projects that together advance a larger goal for a company.
A single task assigned to an employee.
A document listing company assets.
A financial report for a fiscal year.
What is a Project Charter?
A formal document that creates and defines the project at its very beginning. Once the charter is approved, the planning phase of the project can begin. This document is usually written by the Project Sponsor.
A detailed schedule of all project tasks and deadlines.
A financial report outlining the project's budget and expenses.
A list of all team members and their roles in the project.
What is Scope in project management?
Information required to start a project, including specific goals, tasks, deliverables, budget costs, and deadlines. Scope is essential to setting boundaries for your project. Without a clearly defined scope, a project can lose focus or balloon out of control quickly.
A list of all team members involved in the project and their roles.
A detailed schedule of meetings and communication plans for the project.
A summary of the risks and issues that may arise during the project.
What is an Objective in a project?
The stated goal of a project. Projects can have more than one objective, but it's good to limit the number of objectives in a single project.
A list of all the resources required for a project.
The estimated budget for a project.
A detailed timeline of project activities.
What is a Deliverable in project management?
Information required to start a project, including specific goals, tasks, deliverables, budget costs, and deadlines. Scope is essential to setting boundaries for your project. Without a clearly defined scope, a project can lose focus or balloon out of control quickly.
A document that outlines the communication plan for stakeholders in a project.
A tool used to estimate the duration of project tasks and activities.
A list of all team members involved in the project and their roles.
What is a Scope Statement?
A document that explains specifically what the project is going to create.
A list of all team members involved in the project.
A schedule of project meetings and deadlines.
A financial report of project expenses.
What is a Project Management Plan?
A formal document, created after the Project Charter has been approved, that outlines the basic operations of the project.
A list of all team members involved in the project.
A schedule of meetings for the project team.
A financial report detailing project expenses.
What is a Milestone in project management?
A sequential checkpoint of completed tasks that builds towards the successful completion of a deliverable.
A document outlining the project budget.
A list of all team members involved in the project.
A tool used to track employee attendance.
What is a Task in project management?
Individual work items that must be completed to achieve a milestone.
A document outlining the project budget.
A meeting to discuss project progress.
A tool used for scheduling resources.
What is a Resource in project management?
A business's resources are all the things – material and human - it has at its disposal to complete a project.
A resource is only the financial capital allocated to a project.
A resource refers exclusively to the technology used in a project.
A resource is the final product delivered at the end of a project.
What is Procurement in project management?
A process of identifying resources needed to complete a project that aren't already available within the current project team. Contracts are established for the sale or rental of raw materials or equipment, or the salary for hiring skilled team members on a temporary basis.
A process of monitoring project risks and creating mitigation plans for potential issues.
A method of scheduling project tasks to ensure timely completion of deliverables.
A technique for evaluating team performance and providing feedback throughout the project lifecycle.
What is a Vendor in project management?
An external business that provides resources required to complete a project.
A team member responsible for project scheduling.
A software tool used for tracking project progress.
A document outlining project risks.
A project, a program, and a portfolio differ in their scope and purpose. Which of the following best explains the difference?
A project is a temporary endeavor with a specific goal, a program is a group of related projects managed together, and a portfolio is a collection of projects and programs aligned with strategic objectives.
A project is ongoing, a program is temporary, and a portfolio is a single project.
A project and a program are the same, but a portfolio is unrelated.
A project is a collection of portfolios, a program is a single project, and a portfolio is a group of unrelated tasks.
A Project Charter is only a brief overview, instead of a detailed plan, because:
it provides high-level information and sets the direction without going into specifics.
it includes all the detailed steps and schedules for the project.
it serves as the final project report with all outcomes documented.
it is meant to replace the project management plan entirely.
Breaking a project’s deliverables down into tasks is important because:
It helps manage and track progress more effectively.
It makes the project more expensive.
It increases confusion among team members.
It delays the project timeline.
Before creating a schedule, you should first:
Define and organize milestones and tasks.
Assign resources to each task.
Estimate the total project cost.
Start executing the project immediately.
Breaking a project into tasks helps estimate a budget by:
allowing for more accurate cost predictions
making the project more complicated
reducing the need for planning
eliminating the need for a budget
Which of the following are examples of different types of resources a business may need to complete a project?
Human resources, financial resources, physical resources, and technological resources
Only financial resources
Only human resources and physical resources
Only technological resources
Budgeting is important in project management because:
it helps control project costs and ensures resources are allocated efficiently.
it guarantees project success without any risks.
it eliminates the need for project planning.
it allows unlimited spending on project activities.
The difference between top-up and bottom-down budget planning methods is:
Top-up starts at higher management and flows down, while bottom-down starts at lower levels and moves up.
Top-up starts at lower levels and moves up, while bottom-down starts at higher management and flows down.
Both methods start at the same level but use different approval processes.
Top-up and bottom-down are identical methods with different names.
Fill in the blank: ______ is the total estimated cost to complete a project.
Budget
Schedule
Scope
Quality
Fill in the blank: A ______ is a document used to track risks that threaten the success of a project, outlines potential solutions, and assigns team members to oversee the response to each risk.
Risk Register
Project Charter
Work Breakdown Structure
Change Log
What is an Issue in project management?
An uncertain event or condition that may have a positive or negative effect on the project objectives.
A document that outlines the project schedule and milestones.
A tool used to estimate project costs.
A meeting held to celebrate project completion.
What is an Assumption in project management?
Any factor that may affect the outcome of the project and is considered or believed to be true, and may result in a potential risk.
A document that outlines the project schedule and milestones.
A tool used to measure project performance against the baseline.
A mandatory requirement that must be fulfilled for project success.
Explain the difference between risks and issues.
A risk is usually known in advance, but may or may not affect a project. It can also be positive or negative. An issue is sometimes known in advance, and sometimes a surprise, but always has a negative effect on a project. A risk can become an issue if it actually happens.
A risk is always negative and always affects a project, while an issue is always positive and never affects a project.
A risk is never known in advance, while an issue is always known in advance and always has a positive effect.
A risk and an issue are the same thing and can be used interchangeably in project management.
Are risks always a bad thing? Why or why not?
No, sometimes risks can be good. Taking a risk can sometimes pay off in positive ways. The key idea of a risk is that it’s not guaranteed to happen.
Yes, risks are always negative and should be avoided at all costs.
Risks are only bad if they involve money.
Risks are always unpredictable and never have positive outcomes.
Why is a Risk Register such an important document for a project manager?
Because it helps a project manager plan for potential risks and issues ahead of time by listing how likely they are to occur, and by assigning a team member who is responsible for monitoring that risk. This allows the team to work to prevent or encourage risks as needed, and to respond to the risk more quickly if it becomes an issue.
Because it is used to track the project budget and expenses in detail.
Because it contains the project schedule and deadlines for all deliverables.
Because it is the main document for recording all project meetings and decisions.
What is a Constraint in project management?
Limitations around the project that cannot be adjusted, such as budget, scope, or schedule.
A tool used to track project progress.
A document that outlines team roles and responsibilities.
A method for increasing project resources.
What is Scope Creep?
Unexpected work that wasn't originally a part of the project's scope. Scope creep can cause your budget to run over, your timeline to become delayed, or additional stress on your team members.
A process of reducing the project scope to save costs.
A method of assigning more resources to a project to speed up delivery.
A technique for managing project risks by eliminating tasks.
What is a Change Request in project management?
A formal process of requesting and approving changes to the project's deliverables or plan.
A document used to initiate a new project from scratch.
A method for closing a project after completion.
A tool for tracking employee attendance.
What is Gold Plating in project management?
A project team adds extra features or makes changes to the project scope themselves without asking for extra payment from the client as a way to impress and satisfy the client, or to possibly compensate for other mistakes in the project.
It is the process of reducing the project scope to save costs and time.
It refers to the formal process of getting client approval for every change in the project.
It is the act of outsourcing project tasks to external vendors to improve efficiency.
Why should project managers watch out for scope creep?
Because scope creep can cause the project to run over time and/or budget, reducing the final value of the project for the business.
Because scope creep always leads to increased team motivation.
Because scope creep guarantees higher customer satisfaction every time.
Because scope creep ensures that all stakeholders are always happy with the results.
How can a change request system prevent scope creep from happening?
By creating a way for the client to consider the necessity of a change, and the project team to clearly consider the risks of the change. This lets the team clearly represent how the change will affect the project schedule and budget, and the client officially approves the change, so everybody agrees on all aspects before the change happens.
By allowing any team member to implement changes without documentation.
By ignoring the impact of changes on the project schedule and budget.
By automatically approving all client requests without review.
What is the definition of Ethics according to the PMI Code of Ethics?
honesty
efficiency
creativity
ambition
A project manager should demonstrate honesty by:
Admitting mistakes and providing accurate information to the team.
Hiding project issues to avoid conflict.
Blaming others for project delays.
Exaggerating project progress to stakeholders.
A project manager should demonstrate responsibility by:
Taking ownership of project outcomes and addressing issues promptly.
Delegating all tasks without oversight.
Ignoring team concerns and feedback.
Blaming others for project delays.
A project manager should demonstrate respect by:
Listening to team members' ideas and concerns.
Ignoring feedback from the team.
Taking credit for others' work.
Making decisions without consulting anyone.
A project manager should demonstrate fairness by:
Treating all team members equally and without bias.
Giving preference to certain team members over others.
Ignoring feedback from some team members.
Making decisions based on personal relationships.
Project Title: Give your project a catchy name.
(Student's own project title)
Untitled Project
Project 123
Sample Project
Subject Area: History, English, Science, Other?
History
English
Science
Other
Project Manager: That's you!
(Student's name)
(Teacher's name)
(Principal's name)
(Parent's name)
How long do you predict this project will take to complete?
(Student's estimated duration)
1 day
10 years
1 hour
Give a more detailed description of what your topic is about.
(Student's topic summary)
Write a poem about your topic.
List five unrelated facts.
Draw a picture of your topic.
SWOT Analysis - Strength: Why is this a good topic to research?
(Student's strengths for the topic)
(Student's weaknesses for the topic)
(Opportunities in the topic)
(Threats related to the topic)
SWOT Analysis - Weakness: Why might this topic not be good for research?
(Student's weaknesses for the topic)
(Student's strengths for the topic)
(Opportunities for further research)
(Potential threats to the research)
SWOT Analysis - Opportunity: How might you benefit from learning more about this topic?
(Student's opportunities for the topic)
(Student's weaknesses for the topic)
(Student's threats for the topic)
(Student's strengths for the topic)
SWOT Analysis - Threat: How might you be harmed by learning more about this topic?
(Student's threats for the topic)
(Student's opportunities for the topic)
(Student's strengths for the topic)
(Student's weaknesses for the topic)
What will the overall value of this project be to you as a student?
Student's expected learning value
The cost of project materials
The number of group members
The duration of the project
The goals of this project include identifying at least two objectives and determining the essential questions your research will answer. Which of the following best summarizes the objectives?
To identify at least two objectives and essential research questions
To create a project timeline and budget
To select team members and assign tasks
To write a summary and conclusion
Select at least two physical formats you can use to present your research.
Poster and slideshow
Book and sculpture
Website and podcast
Song and dance
Project Charter - Team Members: Project Manager
Which of the following are main responsibilities of a project manager?
Defining project objectives and managing the project team
Designing the company logo and writing code
Serving as the company CEO and handling payroll
Cooking meals for the team and organizing parties
Which of the following is required when identifying team members for a project charter?
Describe the general tasks each team member will be responsible for completing.
List only one team member for the project.
Include only people you have worked with before.
Assign tasks without describing them.
List Deliverable #1 as described in your Project Charter’s scope statement.
(Student's project-specific deliverable)
Project completion report
Risk management plan
Stakeholder communication log
For Deliverable #1, list Milestone 1a.
(Student's project-specific milestone)
Submit final report
Complete peer review
Schedule project presentation
For Deliverable #1, Milestone 1a, list at least three tasks.
(Student's project-specific tasks)
List the names of your team members.
Describe the final project outcome.
Submit the project budget.
Estimate how long it will take to complete each task for Deliverable #1, Milestone 1a.
(Student's estimated times)
5 minutes for all tasks
1 hour for each task
No time required
For Deliverable #1, list Milestone 1b.
(Student's project-specific milestone)
Submit final report
Complete peer review
Schedule project presentation
For Deliverable #1, Milestone 1b, list at least three tasks.
(Student's project-specific tasks)
Submit the final project report only.
Attend a seminar unrelated to the project.
Complete a peer review for another group.
Estimate how long it will take to complete each task for Deliverable #1, Milestone 1b.
(Student's estimated times)
2 hours for all tasks
1 day for each task
1 week for each task
List Deliverable #2 as described in your Project Charter’s scope statement.
(Student's project-specific deliverable)
Deliverable #1: Project Plan
Deliverable #3: Final Report
Deliverable #4: Risk Assessment
For Deliverable #2, list Milestone 2a.
(Student's project-specific milestone)
Submit final report
Complete peer review
Schedule project presentation
For Deliverable #2, Milestone 2a, list at least three tasks.
(Student's project-specific tasks)
Submit the final project report only.
Attend a group meeting without preparing tasks.
Review the syllabus for unrelated courses.
Estimate how long it will take to complete each task for Deliverable #2, Milestone 2a.
(Student's estimated times)
5 minutes for all tasks
1 hour for each task regardless of complexity
No time estimation needed
For Deliverable #2, list Milestone 2b.
(Student's project-specific milestone)
Submit final report
Complete peer review
Schedule project presentation
For Deliverable #2, Milestone 2b, list at least three tasks.
(Student's project-specific tasks)
Submit the final project report
Prepare a presentation for Milestone 3
Review the grading rubric for Deliverable #1
Estimate how long it will take to complete each task for Deliverable #2, Milestone 2b.
(Student's estimated times)
5 minutes for all tasks
1 hour for each task regardless of complexity
No time estimation is needed
Add the estimated times of each task together to calculate the total estimated length of the project.
(Student's calculated total estimated project length)
The estimated time of the longest task only
The estimated time of the shortest task only
The average estimated time of all tasks
Which of the following best describes how to assign tasks to team members in your project schedule?
Assign tasks based on team members' talents and interests, ensuring no one has too many tasks.
Assign all tasks to one team member for efficiency.
Assign tasks randomly without considering team members' skills.
Assign tasks only to team members with the least experience.
Which of the following are examples of physical resources you may need to complete a project?
Posters, markers, printers, computers, and library books
Only internet connection and software
Just library books and posters
Only computers and no other materials
Which of the following best describes what should be included in a Risk Register table for a project?
Risk Description, Likelihood, Potential Outcome, and Team Member
Project Budget, Timeline, Stakeholders, and Deliverables
Team Member Names, Project Goals, and Meeting Dates
Potential Outcome, Project Location, and Marketing Plan
What are the defining characteristics of a project?
A project is temporary, has a unique outcome, and is progressively elaborated.
A project is permanent, repetitive, and has no specific outcome.
A project is ongoing, produces identical results, and is not planned.
A project is indefinite, has no clear objectives, and is not managed.
Explain the stages of a project life cycle. List the stages of a project life cycle.
Initiation, Planning, Execution, Monitoring and Controlling, Closing
Planning, Designing, Testing, Deployment, Maintenance
Requirement Gathering, Analysis, Coding, Testing, Delivery
Conceptualization, Development, Implementation, Review, Termination
What are the initial tasks when a project begins?
Defining objectives, identifying stakeholders, creating a project charter, and assigning team members.
Conducting final project review and closing contracts.
Delivering the final product to the client and archiving documents.
Monitoring project progress and implementing corrective actions.
How do you define a project's scope?
By identifying its objectives and goals.
By estimating the project budget only.
By assigning team members randomly.
By setting a fixed deadline without planning.
What is the difference between deliverables, milestones, and tasks?
Deliverables are tangible outputs, milestones are significant points or events, and tasks are individual activities to be completed.
Deliverables are deadlines, milestones are resources, and tasks are budgets.
Deliverables are meetings, milestones are reports, and tasks are presentations.
Deliverables are schedules, milestones are risks, and tasks are stakeholders.
What is the difference between issues, risks, and assumptions?
Issues are current problems, risks are potential future problems, and assumptions are things taken for granted.
Issues are always positive, risks are always negative, and assumptions are always true.
Issues are future possibilities, risks are current problems, and assumptions are proven facts.
Issues and risks are the same, while assumptions are unrelated.
What are project constraints and why is change management important?
Constraints are limitations such as time, cost, and scope. Change management is important to handle changes effectively and minimize negative impacts.
Constraints are only related to team size. Change management is not necessary in projects.
Project constraints refer to project location. Change management is about hiring new staff.
Constraints are about project color themes. Change management is for organizing meetings.
What are the four main ethical principles of the Project Management Institute?
Responsibility, Respect, Fairness, and Honesty.
Integrity, Innovation, Leadership, and Teamwork.
Accountability, Transparency, Diligence, and Empathy.
Courage, Wisdom, Collaboration, and Trust.
According to the Module 1 Performance Task Rubric, what score is given for a high level of thought and detail in student responses, showing a deep understanding of basic concepts?
10 points
7 points
4 points
According to the Module 1 Performance Task Rubric, what score is given when responses are brief but sufficient and some blanks may occur?
10 points
7 points
4 points
According to the Module 1 Performance Task Rubric, what score is given when responses are too brief or mostly blank?
10 points
7 points
4 points
