WorksheetsProject Management Scenario Questions
Total questions: 44
Worksheet time: 30mins
A project manager is managing a project to develop a new tool. Because of the nature of the project, the project manager decides to use an agile approach. One of the identified risks becomes an issue when the project manager finds out that another company patented a very similar tool. What should the project manager do to address this issue?
Schedule a meeting with critical stakeholders to review the issue and decide on the next steps
Put the project on hold and release the resources until the issue is resolved
Inform the product owner and log the issue in the risk register to monitor closely for next steps.
Contact the company that owns the patent of the similar tool to compare the similarities and differences with the current project.
A project manager is in a learn meeting and the project team requires a decision to be made about a new suggested timeline due to an impact from a potential scope change. What should the project manager do?
Make the decision on behalf of the organization
Review the stakeholder map along with the organizational chart and delegate the most senior person to make the decision
Schedule a project decision meeting with all stakeholders to discuss the decision
Follow the stakeholder engagement plan
Some of the more experienced members of a project team have complained about the project manager. The senior project team members feel that the project manager is micromanaging them and preventing them from completing their work. What should the project manager do when made aware of these issues?
Ask for advice on how to be a better mentor to these team members.
Set up a team building event to bring synergy back to the project team.
Adjust the project manager's management style to better fit senior team members.
Meet daily with each senior team member to monitor project status
An agile project is in its sixth iteration out of 10. After the iteration review, the team receives feedback from the stakeholders that could result in a change in the product. What two actions should the project manager take?
Review the feedback with the team and prioritize changes for the next iteration.
Ignore the feedback and continue with the current plan.
Communicate the feedback to stakeholders and discuss possible solutions.
Delay the next iteration until all feedback is addressed.
Due to a company merger and acquisition process, the main stakeholder of a critical project has been changed. This new stakeholder complains that they were unaware of a delay on the project of which the rest of the stakeholders were aware. All the communications about the project are shared via email at the start of every week. How should the project manager address this situation?
Send evidence to the new stakeholder that the project's status was sent according to the schedule
Suggest that the new stakeholder review the project status before the next board meeting
Share the communications management plan with the new stakeholder
Discuss project requirements with the new stakeholder, and update the communications management plan.
A learn has been working for two months and has consistently missed planned user stories. How should the project manager address this issue?
Ensure the sprint size is appropriate for the iteration duration.
Promote changing the iteration duration in order to commit as planned.
Engage in recruiting a highly skilled resource to reinforce the skills.
Consider using a reward system to encourage timely delivery.
A company's project management office (PMO) is incorporating more adaptive technologies and has hired a new project manager with hybrid project management experience. The team is slow in adopting the new methodology and has not been updating project artifacts in a timely manner. Which action should the project manager take to improve the team's performance?
Set up a training session for all project team members
Reach out to the functional managers for support
Speak individually with each project team member about making the needed updates
A company's new communication system will include online dashboard reporting. The executive board might receive bi-weekly performance reports through the online dashboard. What should the project manager do?
Review the project management plan
Update the stakeholder engagement plan
Update the communications management plan
Review the configuration management plan.
After the second iteration of a component development project, the project team conducts a retrospective. It shows that in the initial phase the project has failed to comply with a product functionality. The planning for this product has a predominantly predictive approach. Which technique will help the project manager to accelerate the deliverable?
Impact mapping
Rolling wave planning
Collective code ownership
Scrum of Scrums
An agile team member received certification on a new tool; however, this team member is complaining that the rest of the team is not using the tool due to lack of knowledge. How should the servant leader apply emotional intelligence to leverage this situation to benefit the project?
Request budget to reward the team member so others will be motivated to obtain the same certification
Promote the team member to product owner to leverage the new knowledge with the clients
Provide an incentive to team members who begin using the new tool on this project
Ask the team member to use their recently acquired knowledge to develop and provide training to the team
The project manager is experiencing delays with two critical tasks that are to be executed by two different teams. The project manager realizes that the functional managers of these two teams have an unsolved conflict and they are not communicating properly. What should the project manager do?
A project manager is in the middle of a project when one of the key project team members needs to take an unexpected and prolonged leave of absence. The project is ahead of schedule and running under budget. Which two actions should the project manager take initially to resolve this problem?
Check the risk register for a prepared response to a resource being suddenly unavailable.
Check if the team member's activities are sufficiently documented to facilitate handover.
Check the project's responsibility assignment matrix (RAM) to determine which activities will be affected.
Reassign responsibilities across the remaining members using the available float for training.
Obtain the project sponsor's support to replace the team member on leave.
A company has been following a predictive approach and always waits for the preceding phase to be completed before evaluating the quality of their products. A new project manager with experience in hybrid approaches has been assigned to help increase the efficiency of the company's quality management process. What should the new project manager do to address the process improvements?
Understand the context and interdependencies of the process from the team members and then define improvements.
Continue with the process as is and wait until the next phase to suggest any improvements.
Discuss the process improvement with the project management office (PMO) to lead to update the project delivery framework.
Define a ground rule to comply with the quality standard and ask the team members to apply it.
A project manager is appointed for the deployment of a new solution. The solution will be integrated into the environment by a third-party vendor. This vendor just announced a delay in delivering a key component, which will impact the project schedule. What should the project manager do?
A company that is introducing a new product into the market by the end of the year requires a storage and distribution facility to be built. During the monthly stakeholder meeting, it is discovered that the location for implementation is a government-owned area. What should the project manager do first?
Identify an alternative site.
Update the issue log.
Issue a change request.
Update the risk register.
A new relevant project stakeholder suggested a change to some of the project parameters midway through execution. What should the project manager do next?
Accept the change and use contingency funds to implement the change with minimal schedule impacts.
Reject the change because it is contrary to what was agreed to during earlier phases of the project.
Transfer the change to the steering committee for them to evaluate and decide the appropriate next steps.
Evaluate the proposed change with integrated change controls and discuss the change with the project sponsor.
A team is assembled for a new project that will be using a predictive approach through requirements gathering and an agile approach for development and testing. Not everyone on the team has experience working in agile. The schedule has started slipping due to the unclear structure of the agile development approach. What should the project manager have done to avoid this situation?
Established daily standup meetings to track and report on team progress and escalated delays to stakeholders as they occurred.
Set up weekly status meetings to review team progress, prepared weekly status reports to track progress and regularly escalated delays.
Met with the team, allowed team members to make decisions about what to do and established performance goals.
Conducted routine meetings and identified team members who are underperforming.
A project manager works for a large manufacturing company with diversified domains. The project team often participates in change requests. Recently, the change control board (CCB) deferred some requests and the project manager wants to communicate these requests to the stakeholders. What document should the project manager use to communicate these requests?
Risk log
Change log
Backlog
Issue log
A project manager is managing a project with a hybrid approach and has requested a senior team member to perform a quantitative risk analysis. The team member responds that they do not have the knowledge to perform such an analysis. What should the project manager do?
Contact the project management office (PMO) and request them to assign another team member who has the knowledge to perform this task to the team
Escalate the issue to the functional manager
Help the team member to perform the quantitative risk analysis through coaching, mentoring and training
Perform the quantitative risk analysis for the team member.
A highly skilled team resource received a job offer and is leaving the project soon. What should the project manager do to maintain project performance while a new team member is being onboarded?
Log a risk in the risk register and work with the new team member to mitigate it
Motivate the new team member to perform.
Share project documents with the new team member.
Offer cross-training and mentoring to the new team member
A global company is executing a strategic project to upgrade a legacy enterprise system. The company uses a hybrid approach to project management and has just completed the first sprint. A team member provided ideas to improve the testing process during the sprint retrospective. What is the next step for the project manager?
Document the lessons learned and implement improvements in the next sprint
Facilitate a daily standup with the team to track the implementation of changes
Organize a demonstration of the changes in the enterprise system
Request that all team members think of ideas to improve processes.
An agile project is starting its seventh out of eight iterations. In a planning meeting, the team realizes that an unidentified risk became an issue and the contingency reserve has to be used. What should the project manager do?
Ask the sponsor to approve inclusion of an additional iteration to the project
Ask the team to include the contingency plan in the iteration backlog
Help the team review the project approach to initiate the corrective actions
Ask the sponsor for money to implement the contingency plan.
A team member is hosting an event and invites several colleagues through their work calendars. Another team member, who was not invited to the event, is noticeably distracted during several standup meetings. What should the project manager do?
Ask the individual who is hosting the event to use private communication methods.
Set up a meeting with the distracted team member to discuss any issues
Add a social events section to the charter to handle these situations
Ask the individual who is hosting the event to mark it as private
A year after implementing a policy change to improve diversity and inclusion within two teams, there is increasing conflict within the company. What should have been done to prevent this conflict?
The organization should have introduced the concept of diversity broadly
The leadership team should have worked closely with the marketing team to get insight on diversity
Organization-wide diversity training should have been provided to the workforce
The critical departments in the organization should have been involved in this exercise
Since the beginning of a project, the product owner keeps asking during ceremonies about the budget spent for each product iteration. The product owner seems much more interested in the cost rather than the product itself. What should the project manager have done earlier to change the product owner's behavior?
A global company hired a project manager for a new implementation at all of its sites. After reviewing the business case and project charter, the project manager notes that the project team has different locations and regions to consider. What should the project manager do to address this situation?
Inform the steering committee of the situation and request additional resources.
Coordinate virtual and face-to-face meetings at each site to improve communication
Coordinate virtual meetings to assess the project team's communication needs
Inform the project sponsor of this situation and request cultural orientation training.
A new project manager has been assigned to a project that is in danger of failing. The stakeholders do not know the project status nor do they know what benefits will be delivered by the project. How can the project manager convey these benefits to the stakeholders?
Rebaseline the project schedule to show the current status of the project.
Create a benefits management plan mapped to the organization's strategic objectives
Perform a project cost-benefit analysis for the stakeholders
Update the deliverables map against the agreed-upon project requirements
A project manager is in the middle of an agile project comprised of 100 user stories broken down into five iterations. Each user story is worth US 50.TheactualexpenditureisUS 2,000 and 50 user stories have been delivered. Which statement is true?
The project is on budget and on schedule.
The project is ...
A project manager has taken over an existing project. According to the previous project manager, the project is on track and within budget. However, stakeholders are unhappy with the recent progress report since the metrics show that the project is delayed and the cost is higher than expected. What should the project manager do?
Schedule a meeting with the previous project manager
Submit a change request to the change control board (CCB)
Schedule training for project team members
Conduct an earned value analysis (EVA)
A project manager is managing a hybrid project. A stakeholder has directly contacted a team member and has requested a change. Due to the request, the team member was distracted from their work, which caused a loss in productivity. What should the team member do?
Inform the stakeholder that the correct procedure for new requirements is to provide it directly to the project manager.
Inform the scrum master regarding the stakeholder's request for a change and the impact this has had on productivity.
Inform the stakeholder that the correct procedure for new requirements is to provide it directly to the change control board (CCB).
Inform the scrum master so that the change can be discussed directly with the stakeholder.
During the initiation stage of a multimedia exhibition-design project the project manager is developing the project management plan. What should the project manager do to complete this task?
Benchmark other similar exhibitions' deliverable lists and final outcomes
Initiate a survey to solicit end-customer opinions and prioritize exhibition contents
Clarify the high-level business requirements with the event organizer as a basis for forming the deliverables list.
Initiate an additional services agreement in case the key deliverables list was not clearly stated in the contract
In a fixed time and budget project the customer wants the development of a core component to be based on agile practices, as the final scope of the requirement has not yet been fully developed. The project manager is
Managing scope uncertainty using agile practices.
Following a strict waterfall model.
Ignoring customer requirements.
Focusing solely on budget constraints.
Participating in contract development with the sales team and wants to ensure that development costs do not impact the profitability of the project. Which two controls should the project manager incorporate into the contract to specifically address the development of the core component?
Limit the number of iterations for development in the contract.
Establish a governance committee to review the contract delivery
Tier the contract for fixed and agile components
Provide alternatives to scope change at specific project phases within the contract.
Require that only internal resources be utilized for this project.
A business analyst on the project meets the customer in the elevator and says that due to constant changes in requirements the development of the product will take more time than expected. What should the project manager do?
Submit a change request to the change control board (CCB) in order to reflect the new requirements and longer timeline of the project
Refer to the resource management plan to find out if more business analysts may be assigned to process the requirements changes
Point out to the project team and the customer that all information concerning the timeline of the project should be communicated by the project manager.
Explain that distribution of important news can only be done using traceable communication methods
Q333. Select the correct technical practice that matches the given scenario.
Continuous Integration
Waterfall Model
Manual Testing
Big Bang Integration
A project sponsor asks the project team to add an enhancement to the project. How should the project manager address this request?
Check if the budget can cover the enhancement
Accept the request because it came from the project sponsor
Refuse the project sponsor's request because it is out of scope
Validate the proposed change's impact on the project.
A project manager has two projects that are being executed at the same time. The duration of the critical project must be reduced, but the project manager does not have enough resources to achieve this goal. What should the project manager do in this situation?
Request additional resources from management.
Delay the non-critical project.
Increase the budget for the critical project.
Ignore the resource constraint and proceed.
What should the project manager do?
Apply fast-tracking techniques to compress the schedule of the critical project
Analyze both projects to determine the most effective use of common resources
Use resource optimization to justify requesting more resources for the critical project
Provide schedule optimization training to the project teams to improve their skills.
A project team member identified a defect in the initial solution design for a project. The stakeholders are not sure whether to deploy the system or not. What should the project manager do?
Propose a solution redesign for the project
Perform risk analysis against the issue
Revise the project's quality control measurements
Develop a mitigation based on the solution design
A project manager has noticed that the performance of a new team member has increased dramatically over the past few months. The project manager has been measuring this team member's performance through the cost performance index (CPI) and schedule performance index (SPI) of work packages. The project manager has also assigned new, unrelated work packages to this team member. The project manager wants to formally record the team member's success in the project documentation. What should the project manager do?
Attach a note to the project management plan about the team member
Hold a project team meeting about the team member's contribution and take minutes
Record the team member's contribution in the responsibility assignment matrix (RAM)
Send a communication to management recognizing the team member's contributions
Due to organizational changes, several key stakeholders are replaced by new ones in the middle of a project, resulting in numerous new requirements. What should the project manager do to ensure success of the project?
Update the project plan and communicate with new stakeholders to align requirements.
Ignore the new requirements and proceed with the original plan.
Delay the project until all stakeholders agree on requirements.
Assign the responsibility of requirements gathering to a team member without further action.
Review and prioritize new requirements with stakeholders to determine which change requests are needed.
Review and prioritize new requirements with stakeholders to determine which change requests are needed.
Escalate the issue to the project sponsor and seek support to keep the original requirements.
Seek immediate approval to amend the project timeline and budget in order to deliver all new requirements.
Emphasize to the new stakeholders that new requirements are not allowed at this stage of the project.
An operations manager continuously raises concerns about a project's benefits to the company. While some concerns are valid, most of the time these concerns have caused delays in project meetings. How should the project manager handle this?
Discuss the meeting delays with the director of operations and ask for support with the concerns.
Review the operations manager's concerns and ensure these concerns are addressed.
Escalate the concerns to the project sponsor and discuss options to address them.
Include the operations manager's concerns in the risk register and assign actions to mitigate the risks.
The operations director complains to the CEO about the outcome of a project's first sprint. The operations department will not be able to support a new product due to poor performance indicators. The project team facilitator asks for feedback from the project team and is informed that performance information is available in the application server log. How should this complaint be addressed?
Request that the issue be included in the next board of directors meeting to explain all of the needs.
Add the complaint to the product backlog to be addressed in the next sprint.
Ask the operations director to define the acceptance criteria to make clear the delivery is correct.
Invite a member of the operations team to be part of the validation and sprint meetings.
