Document Formatting Terms

Front

Margins

Back

Definition: The blank space around the edges of a document. Purpose: Margins make text easier to read, ensure text isn’t cut off when printed, and make documents look professional.

Front

Orientation

Back

Definition: The direction of the page: Portrait (tall) or Landscape (wide). Purpose: Orientation affects how content is displayed and printed, such as using Landscape for newsletters.

Front

Columns

Back

Definition: Divides text into two or more vertical sections. Purpose: Columns are often used in newsletters or newspapers to organize text neatly.

Front

Header/Footer & Page Numbers

Back

Definition: Sections at the top (header) and bottom (footer) of a page. Page numbers are usually added here. Purpose: They provide consistent information like document title, author, or page numbers across every page.

Front

Paragraph Styles

Back

Definition: Predefined text formats such as Title, Heading 1, or Normal text. Purpose: Styles help organize documents, create consistency, and allow for automatic tables of contents.

Front

Alignment

Back

Definition: How text is positioned horizontally on the page (Left, Center, Right, or Justified).

Front

Table

Back

Definition: A grid of rows and columns used to organize data. Purpose: Tables present information clearly, such as event schedules, comparisons, or charts.

Front

Image with Caption

Back

Definition: A picture with text explaining what it shows. Purpose: Captions clarify images and give credit. Wrapping text around images integrates them smoothly into the document.

Front

Hyperlink

Back

Definition: Clickable text or image that takes you to a webpage or location in a document. Purpose: Hyperlinks connect your document to outside resources, making it interactive.

Front

Footnote

Back

Definition: A note at the bottom of the page linked to a part of the text. Purpose: Provides additional information or cites sources without interrupting the main text.