Time Management & Organization

Time Management &

Organization

Workshop

​OBJECTIVE:

This workshop aims to help STEM Ready students manage their time efficiently and develop organizational skills to succeed in their academic and personal lives.

1. Establish what your priorities are in life

2. Discover where your time goes during the day

3. Learn about organizational tools available

4. Review effective time management strategies and resources

​

By the end of this workshop you should be able to:

Time Management

Assessment

Choose if you agree or disagree with each of the following 12 statements. ​

Multiple Choice

I tend to be on time for classes and appointments.

• Agree

• Disagree

Multiple Choice

I set aside time to study for exams.

• Agree

• Disagree

Multiple Choice

I set aside time to study or read my textbook even if I do not have an exam to prepare for.

• Agree

• Disagree

Multiple Choice

I regularly take part in social activities despite the fact that I have studying to do.

• Agree

• Disagree

Multiple Choice

I regularly take part in social activities despite the fact that I have studying to do.

• Agree

• Disagree

Multiple Choice

I usually cram for exams.

• Agree

• Disagree

Multiple Choice

I usually feel prepared on the day of exams.

• Agree

• Disagree

Multiple Choice

With everything I have to do, I find it hard to complete assignments and projects on time.

• Agree

• Disagree

Multiple Choice

I do not experience “burn out” anytime between midterm and final exams.

• Agree

• Disagree

Multiple Choice

I write down the things that I need to do.

• Agree

• Disagree

Multiple Choice

I have enough time to get done what I need to, but I still find it hard to finish everything.

• Agree

• Disagree

Multiple Choice

I hardly ever feel pressured to get things done.

• Agree

• Disagree

Multiple Choice

Dealing with extenuating circumstances such as sorting out family responsibilities, getting extra tutoring, or seeing a teacher during office hours seriously disrupts my daily or weekly routine.

• Agree

• Disagree

Time Management Assessment Answer Key

• If you scored between 9 and 12, congratulations! You are a good time manager.

• If you scored between 5 and 8, you are doing some things right.

• If you scored between 1 and 4, you need to spend extra time working on your skills.

• Regardless of your score, the tips on the following slides can help you improve your time management skills!

• Are punctual.

• Meet deadlines.

• Complete all tasks.

• Produce high quality work

• Communicates in a timely fashion

• Are organized

• ​Are prepared

• Are calm

• Are relaxed

​​Benefits of Time Management? People who management their time well…

• Have clear goals and work towards them

• Are healthy

• Are successful

Open Ended

What are some of the ways students waste time?

​"KNOWING YOURSELF IS THE BEGINNING OF ALL WISDOM."

~Aristotle

• One of the best ways to use your time wisely is to know what works best for you.

• If you are a morning person, don't wait to study or get everything done late at night.

• Instead, go to bed at a reasonable time and wake up early enough to get everything done that you need to do.

Open Ended

List your top 5 priorities.

Where is Your Time Going?

You have 24 hours in your day.

You have 168 hours in your week​.

Time-management calculator

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101 Time Management & Time Saver Strategies

101 Time Management & Time Saver Strategies

1.Clarify your values
2.Set goals based on your values
3.Develop action plans based on goals
4.Record and evaluate how you spend your time
5.Ensure that daily, weekly & term goals are
congruent with your values
6.Combine activities
7.Watch out for the time wasters
8.Have little tasks at hand
9.Be flexible
10.Review lecture notes soon after your lecture
11.Review lecture notes throughout the term
12.Don’t rely on cramming for exams
13.Spread memory work out over the term
14.Remember – work expands to fill time available
15.20% of what you do yields 80% of the results
16.80% of what you do yields 20% of the results
17.Let your subconscious work for you – start papers
and creative work early
18.Have a note pad at all times
19.Take learning skill workshops
20.Have a purpose for everything you do
21.Define your objectives
22.Set priorities
23.Plan
24.Write down daily goals in order of priority
25.Set goals that are specific

52.Keep time filler tasks by the phone
53.Keep a clean desk
54.Do not waste other people’s time
55.Plan meetings
56.Direct meetings purposefully
57.Start meetings on time
58.Keep meetings on agenda
59.Time limit agenda items
60.End meetings on time
61.Handle mail once
62.Throw out what you will not read
63.Use a tickler system to remind you of due dates
64.Let your secretary handle appointments
65.Fix hours for appointments
66.Go to the other person’s room or office
67.Meet outside of your office
68.Block interruptions of appointments
69.Do not trust your memory – write it down
70.Develop a good file system
71.Let someone hold you accountable
72.Get exercise
73.Schedule in more fun
74.Take a day off each week
75.Learn to say “NO” more often

76.Take time to nurture your spirituality
77.Remember, today may be your last day
78.Take your time

26.Set goals that are measurable
27.Set goals that are acceptable to you
28.Set goals that are realistic
29.Set goals that include a specified time frame
for completion
30.Make “To Do” lists
31.Work on top priorities
32.Break down big tasks into short projects
33.Do the hard tasks first
34.Eliminate tasks you do not have to do yourself
35.Complete one task before starting another
36.Delegate
37.Allow enough time for each task
38.Allow extra time for the unexpected
39.Avoid busyness
40.Allow time for family, friends and yourself
41.Use calendars: term, week, daily
42.Set deadlines
43.Consolidate discretionary time in blocks
44.Do creative work where you will not be
disturbed
45.Communicate clearly the first time
46.Get feedback on your communications
47.Do not over schedule
48.Know your limitations
49.Use the telephone or email
50.Group phone calls, emails together
51.Return calls at a fixed time

79.Accept responsibility for your time
80.Strive for a balanced life
81.Use the little windows of time
82.Group related tasks
83.Use your peak times wisely
84.Avoid procrastinating
85.Plan tasks before starting them
86.Nurture self-discipline & gratification delay
87.Nurture your concentration ability
88.Learn memory enhancement techniques
89.Develop a procedure manual for future
reference
90.Learn from failures & mistakes, then forget
them
91.Review long and short-term goals often
92.Eliminate tasks not related to your goals
93.Eliminate tasks that interfere with balance
94.Reward yourself for effective time management
95.Use post-it notes!
96.Use your day-timer
97.Give yourself time to relax each day
98.Plan ahead to ward off typical distractions
99.Learn to make decisions
100.Wherever you go, there you are, therefore, be
all there
101.When you finish something, add it to your “to
do” list, then cross it off – it looks good and
feels great!

Open Ended

What will you work on in the areas of time management & organization?

The best organization apps for students | Engadget

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