First Faculty Meeting - August 2023

MILLARD WEST HIGH SCHOOL

A CONTINUOUSLY IMPROVING LEARNING COMMUNITY

DEVELOPING THE LEADERS OF TOMORROW

Meet the New Staff

Welcome New Faculty

Thank you

●

Today’s breakfast provided by the Croker group.

●

To show their appreciation, they want to raffle 3 Kindle Fire
Tablets. Here is the link to register for the drawing:

https://calendly.com/chris-haas/millard-west-welcome-back-event

●

As a Partner in Education Croker will also provide:
○

Staff Appreciation Monthly Awards - $25 Amazon gift cards

○

Food for Parent Teacher Conferences

○

Staff Appreciation lunch in the spring

○

Teacher of the Year Award - Apple Watch

Millard West Mission

2019-2024

Millard West, an inclusive, innovativelearning community,
expects and guarantees each learner will demonstrate
positive personal characteristics and master the knowledge
and skills necessary to engage and thrive in an evolving
society.

2022-23 Pie Pieces

2022-23 Pie Pieces

Standards Based Instruction and

Assessments

2022-23 Pie Pieces
Student Well Being

2022-23 Pie Pieces

Staff Well Being

2022-23 Pie Pieces

Optimizing Instructional Time

2022-23 Pie Pieces

EL Support

2022-23 Pie Pieces
Cultural Competency

Top 10 Expectations

#1 Expectation - Absence from Duty

When a certified staff member is absent for any reason, he or she must contact the Absence
Management System either on the web- http://aesoponline.com/login2.asp , on your
mobile device- http://m.aesoponline.com or by phone at 1-800-942-3767, to arrange for
a substitute. Teachers are also asked to call or email their Department Head. If there will be a
long-term illness, please contact Linda Moeller at (402-715-6093) for a specific substitute. If
you need further assistance, call the Millard Substitute Line, 402-715-8220.

For planned absences, fill out the electronic absence request here

Teachers’ plan books, seating charts, or access to Google Classroom/Sites should be kept in so
that a substitute can find them and follow through with the work planned. Green sub cards
need to be kept in the administration office. Teachers need to keep green emergency sub files
in their top drawer.

#2 Expectation - Professional

Boundaries

Board Policy 4153 & 4153.1 - Communications with Students - Professional
Boundaries
All electronic communication with students will only occur through the District e-mail
system or District-approved communication systems.

The following non-exclusive list of actions will be regarded as a violation of the
professional boundaries and staff relationships with students that employees are
expected to maintain with a student includes, but is not limited to:

●Text-messaging students, unless the student is a child or family friend of the
employee.

●Any communication with students in an inappropriate, immoral, or unethical
manner.

#2 Expectation (cont)

Board Policy 4153 - Communications

with Students

Board Policy 4153 & 4153.1 - Communications with Students - Professional Boundaries
All electronic communication with students will only occur through the District e-mail system or District-approved
communication systems.

The following non-exclusive list of actions will be regarded as a violation of the professional boundaries and staff
relationships with students that employees are expected to maintain with a student includes, but is not limited to:

●Text-messaging students, unless the student is a child or family friend of the employee.

●Any communication with students in an inappropriate, immoral, or unethical manner.

●Engaging in private social-networking communication with a student on a social networking site, unless the
student is a child of the employee or family friend. Material that employees post on social networks that is
publicly available to those in the school community should reflect the professional image applicable to the
employee’s position and not impair the employees capacity to maintain the respect of students and parents or
impair the employees ability to serve as a role model for students.

#3 Expectation

Board Policy (7400.2) - Retention of

Email

Board Policy (7400.2) Retention of Electronic Mail (E-mail) Records

● “The district shall take steps to ensure the retention of District electronic (e-mail)
records that are deemed public records in compliance with the applicable state
laws.”

●Email should be treated as though a copy is being sent to everyone (including the
community, supervisors, etc.).

●Maintain Confidentiality

●Privacy - There is no such thing as private email. The Courts have even
considered school email public documents.

#4 Expectation - Flex Time

Flex Time
Flex time is a designated time built into the school day, not occupied by new
instruction, that provides an opportunity for students to get specific help.

●All teachers are available to all students during this time.

●All teachers should set the classroom culture and routines for students to use this
opportunity for support or reteaching.

●All teachers should explicitly instruct students on habits and skills for flex time
success.

#5 Expectation - E-Hall Passes

E-Hall Passes - Modern Hallway Management- No student should be out of the
classroom without a digital pass. In the event of an emergency, the administration
office or health office should know a student needs assistance.

●Reduce classroom disruption by allowing students to digitally create the pass
and await approval.

●Enhance accountability for student whereabouts by tracking how long a
student has been out of the classroom.

●Pass System for Flex Time through appointment passes.

●Limit hall traffic and students meeting up in the halls

●Data for student meetings by tracking time and frequency in the halls.

#6 Expectation

Board Policy 7500 - Student Cell

Phones

Board Policy 7500 - Classroom teacher will develop rules consistent with the building expectations and
communicates the rules with students.

●Student use of cell phones/personal technology devices is permitted during passing periods and in the
Commons during lunch.

●Each student is provided a district issues digital device to facilitate learning.

●During class instruction, all cell phones/personal devices will be turned over to the classroom designated
storage/charging stations.

●A classroom teacher may permit use of personal technology devices during class time for instructional
purposes only. A classroom teacher may also allow students to have one phone break.

●A parent can always make an emergency contact to their student by calling the attendance office.

●Each teacher will communicate a system of how cell phones will be turned over or put away.

#7 Expectation - Taking Attendance

Attendance

The taking of attendance is required for each class. The teacher must take
online attendance each period right away. If a student arrives after taking
attendance, the teacher should mark the change to tardy. If a student
comes in after 30 minutes attendance has been entered, the teacher should
leave the student record as absent and notify the attendance office that the
student has arrived..

#8 Expectation- Plagiarism

●Academic Dishonesty/Plagiarism occurs when a student or students engages in intentional unethical behavior to produce academic work which does not accurately
represent the students true or actual knowledge of content or a skill.

Types of Academic Dishonesty defined:

●Cheating-Using or attempting to use unauthorized supplementary materials or information on a quiz, test, or other graded item. Examples include but are not
limited to use of a cheat sheet, use of class notes, copying from a classmate, obtaining a copy of a test or test key, electronic communication, etc.

●Plagiarism-The practice of claiming, or implying, original authorship or incorporating material from someone else’s written or creative work, in whole or part, into
one’s own without adequate acknowledgement/citation. Examples include but are not limited to using your own words to paraphrase from someone’s original
work, representing in part or whole someone’s original work as your own, use of inaccurate or falsified citations, etc.

●Facilitation-Helping or attempting to help another commit an act of Academic Dishonesty. Examples include but are not limited to completing academic work for
another student, allowing another student to copy from an exam or other work providing previously completed assignments to another student to be resubmitted
for credit, sharing test questions or other academic information with another student, etc.

●First Offense- Depending upon the severity, student(s) may be issued a grade of zero or asked to re-do the assignment or assessment for a possible reduced grade.
Teacher will also contact parent or guardian and enter a discipline referral in Synergy as part of the student behavior record. Dependent upon level of severity
student(s) can also face up to a 19 day suspension from school and activities.

●Multiple Offenses-Depending upon the severity, student(s) may be issued a grade of zero or asked to re-do the assignment or assessment for a possible reduced
grade. Teacher will also contact parent or guardian and enter a discipline referral inSynergy as part of the student behavior record. Dependent upon level of severity
Student(s) can also face up to a 19 day suspension from school and activities.

#9 Expectation- Policy 4310: Publication or Creation of

Educational Materials and Policy 1105: News Media and Rule

From Director of Communications: Millard has the best teachers and staff, and we
encourage you to share your knowledge and experience with your peers throughout
professional publications. We also want to know when you submit an article so we
are aware of all the great insights and work you've accomplished. We want to
celebrate you and your work! As requested by Board Policy 4310, please submit a
copy of all professional articles to the district communications department,
[e-mail]

FERPA
Federal Educational
Rights and Privacy Act

Federal Law
Protects the privacy of student education
records. The law applies to all schools
that receive funds from the U.S.
Department of Education.

Privacy
Parent or eligible student must give written
permission for the release of information
from a student’s education record.
Directory information is not considered
private. Directory information includes:
name, address, telephone, birth
information, list of activities and dates of
attendance

Records
FERPA allows schools to disclose records,
without consent for the following:

●To school officials with legitimate
educational interest;

●Accrediting organizations;

●Officials for health and safety emergencies;

●Authorities of the juvenile justice systems.

FERPA Do’s & Don’ts

Do’s

Don’ts

●Do ask yourself:

○Am I sharing student
information?

○Can someone personally
identify my student from this
information?

○Do I have parental consent?

●Do check to see if any parents have
told the school not to share their
child’s directory information.

●Do shred student documents before
disposal.

●Do use educational technology
preapproved by the District.

●Don’t share student information with
anyone unless they are professionally
connected with the student.

●Don’t publicly post students’ personal
information online without parental
consent.

●Don’t store student files/data on a
computer that is not the property of
Millard Public Schools.

Personal student records that are kept for
your eyes only, like anecdotal classroom
notes, are not subject to FERPA.
Source:fordham.edu & www2.ed.gov

As a general rule...

Any student records or information that is visible to the parent through a

portal or school information system such as Synergy may be provided to

the parent or legal guardian upon request.

When a third party is requesting information about a student, or a parent

is requesting information about a student who is not their own, please

refer them to a building administrator.

Professional Responsibility

As an employee of Millard Public Schools you are responsible for understanding

and adhering to the following Millard Public Schools Board Policies/Rules

4155.1: Code of Ethics

5710.1: Access to Student Records

7100: Use of District Technology

7400: Electronic Records Retention & Disposition

If you have additional questions or you are ever in doubt about the

handling of student data and/or approved digital resources, please consult

with your immediate supervisor. It is always better to error on the side of

caution as it is very difficult to “pull back” the information once it has been

released.

Remaining questions?

Please take note!

Check for

Understanding

Education Record?

YES or NO

❏

Log of student’s
disciplinary history
Yes

❏

Student’s health
records created by
school nurse

Yes

❏

Educator’s written
notes for own use
No

❏

Teacher’s gradebook

Yes

❏

Student transcript

Yes

If yes, these records may be
released to a parent/guardian
upon request.

Scenario

You leave your room for a few minutes during your planning time. Before

you left, you were working with personal student information but you did

not lock your computer. While you were gone, an unauthorized person

came into your room and retrieved some student information from the

computer screen.

Under FERPA, is the school responsible?

Scenario Answer

Yes, the school is responsible. Information on a computer screen should be

protected the same way as printed reports. Computer programs with

confidential information should be closed when you are not using them, and

computers should be locked when you leave the room. Printed materials should

be filed in a secure place, and not simply left out on a desk.

The medium that holds the information is not important under FERPA laws -

information should not be left accessible or unattended, including computer

screens.

Schedule for Fall Workshop - Aug. 3

●

10:00 - 11:00 Department Head Meeting in Room 175

●

11:30 - 12:30 School Improvement Team Meeting in Room 175

Schedule for Fall Workshop - Aug. 4

● 8:00 - 11:30 District Time - Curriculum
● 11:30-12:30 New Faculty and Mentor Lunch

(Library)

● 1:00-4:00 District Time - Curriculum
● 6:00-7:00 Open House

Schedule for Fall Workshop - Aug. 5

● 8:00 - 10:00 PLC Content (Commons)
● 10:30 - 11:30 District Kickoff (Auditorium)
● 1:00-2:00 EL Presentation (Auditorium)
● 2:00-2:30 Staff Standard Response

Protocol/Bullying Safety Plan (Auditorium)

● 2:30 - 3:30 Social Engagement Team Meeting

Schedule for Fall Workshop - Aug. 8

● 8:00 - 11:30 Select District Time
● 1:00 - 2:00 Flex Time/e-hall pass (Auditorium

first then break-out rooms)

● 2:15 - AP Meeting (Auditorium) - All AP

Teachers

Schedule for Fall Workshop - Aug. 9

● 8:00-10:00 am - Complete required staff

development modules by the end of the day

● 10:00 Department Meetings
● 11:00 Evaluator Meeting
● 1:00 - 2:00 Drug-Free Workplace Training
● 2:30 - 3:00 Club Sponsor Meeting - Lecture Hall

Flexible Teacher Work Day and relation to New Staff contract days

2

All Teachers Except 1st Year Teachers

Flexible Teacher Work Day - 4 options

●Wednesday, November 23, 2022 (day before Thanksgiving) OR

●One day over winter break - not including Wednesday, January 4, 2023 OR

●Monday, February 20, 2023 (Presidents’ Day) OR

●Use Leave Day / full or half

1st Year Teachers

Teacher Work Day - Fall 2022 - 2 options

●One day over winter break - not including Wednesday, January 4, 2023 OR

●Use Leave Day

First Year Staff Extra Contract Day

●Wednesday, November 23, 2022 (day before Thanksgiving)

First Year Staff Extra Contract Day

●Monday, February 20, 2023 (Presidents’ Day)

3 Teacher Work Days in 2022-23 May Be Worked From Home

●October & February work day surrounding Parent Teacher Conferences

●Flex day from (November 23 or winter break or February 20)

Questions or feedback from Today’s Presentation?

2

Wildcat Welcome Class of 2026 - 9th Grade

The schedule & instructions for the day/sessions will be shared with
you electronically

AND….

A paper copy of the schedule & instructions will also be placed in
your mailbox on Monday.

*Each 9th grade Advisor will have one of our CAT Crew members
(student ambassadors) assigned to them as a helper!

8:00 - 8:35 Wildcat Welcome & Pep Rally
8:40 - 9:05 Advisement Time

Group A: Group B:Group C:
Bauman - HagedornHansen- Miller Morrison - Young

GROUP AGROUP B GROUP C

9:05-9:35

Handbook Assembly

Academic Success

Activity Fair

9:40-10:10

Activity Fair

Handbook Assembly

Academic Success

10:15-10:45

Academic Success

Activity Fair

Handbook Assembly

GROUP 1: Bauman-Higgins

GROUP 2: Kruger-Young

___________________________________________________________________________
11:05-11:55 Scavenger Hunt

Dr. Tiemann & Student Diversity Council & LUNCH

12:00-12:50 Dr. Tiemann & Student Diversity Council & LUNCH

Scavenger Hunt

12:55-1:25

Advisement–Laptop Deployment, Responsible Tech Video, Check Schedules, Distribute T-shirts

1:30-1:50

Block 1

1:55-2:15

Block 2

2:20-2:40

Block 3

2:45-3:05

Block 4

3:10-3:15

Ice Cream Social/Dismissal