Create, Send and Reply to an email in Outlook-SEN

Email

How to create, send and reply to an email using Outlook.​

Create and Send an email

1. Open Microsoft Outlook

2. From the Ribbon click New Email

​3. A new blank email message will appear.

4. In the To field type the email address of the person you wish to email.

5. Move your cursor to the Subject field and add a suitable subject to the email.

6. Now move your cursor into the message area of the email and begin typing your email by starting off with a suitable salutation.

7. Finish off the email message with a closing such as “Kind Regards”, “Yours sincerely” or “I look forward to hearing from you ”and your name.

8. Read back over your message and check for correct grammar and any spelling issues which may be highlighted with a red underline. Press F7 to perform a spell check.

9. When you are happy with the message, click the Send button:

10. The message will now be sent and should appear in your Sent Items folder.

Congratulations, you have now sent an email using Outlook. The recipient should receive your email shortly and will be able to reply as needed.

Reply to an email

1. Ensure you have selected the Inbox

2. Double-click to open the email you want to read and/or reply to.

3. The email message will open

4. From the Ribbon, click the Reply button

5. The reply window will now appear with the original sender already listed in the To field.

6. You will also notice the subject has now been appended with the prefix RE: to let the sender know this is a reply.

7. Type your response into the message body area.

8. When you are finished typing the reply, read over your response.

9. Click Send when you are ready.

You can now send and reply to an email. Keep practising!

Congratulations!