MS OUTLOOK I, II

Multiple Choice

Which of these is a disadvantage of email?

• It is faster than normal post

• You can instantly share ideas

• After the cost of internet, it is limitless and free

• You cannot expect to get an immediate response (like with instant messages)

Multiple Choice

To ensure that you send the same message to the same group of multiple recipients, set up a(n) ___________________.

• Address book

• Quick Step

• Draft folder

• Contact group or distribution list

Multiple Choice

An email that you are still working on is stored in the ________________.

• Inbox

• New Mail folder

• Drafts folder

• Sent Items folder

Multiple Choice

If you do not want the recipients of your message to see the others you also sent the message to, you should use the _________________ feature.

• Cc

• Flag

• Hide

• Bcc

Multiple Choice

When you can't view or respond to email messages right away, you should set up a(n) ______________ to alert people who send an email message that you are not currently available

• Contact list

• Vacation response

• Attachment

• Bcc

Multiple Choice

Used to keep and track appointments

• Tasks

• Notes

• Mail

• Calendar

Multiple Choice

If you have a weekly meeting, create a(n) _________________.

• recurring event

• appointment reminder

• event that lasts 24 hours or more

• seven-day event

Multiple Choice

Set a ____________ when you enter an appointment in the Calendar and you want to invite others.

• date

• flag

• note

• meeting

Multiple Choice

If you want to be alerted when a task is due, you should set and use a _______________.

• category

• reminder

• flag

• signal

Multiple Choice

Use to manage a to-do list

• Tasks

• Notes

• Mail

• Calendar

Multiple Choice

Used to keep and track appointments

• Tasks

• Notes

• Mail

• Calendar

Multiple Select

How do you open your calendar?

Open Ended

List any five(5) things you learnt from the Microsoft Outlook course?

Multiple Choice

What is the To-Do Bar in Outlook?

• To organize and store old files

• An electronic identifier inserted in email messages

• Part of the Outlook window that contains a task list

• A word or phrase used in a search

Multiple Choice

What is Spam?

• Unsolicited or junk email

• An electronic identifier inserted in email messages

• An area at the top of an Office program window

• A word or phrase used in a search

Multiple Choice

What is a Signature?

• To organize and store old files

• An electronic identifier inserted in email messages

• An area at the top of an Office program window

• A word or phrase used in a search

Multiple Choice

What is a Distribution List?

• To organize and store old files

• To include someone in an email without their name being visible

• To send a message to a group of contacts

• To store personal and professional contact information

Multiple Choice

What is a Contact in the Outlook Address Book?

• A person, organization, or business

• An electronic message sent using a computer network

• A collection of contact email addresses

• An area at the top of an Office program window

Multiple Choice

What is the purpose of an Archive?

• To organize and store old files

• To include someone in an email without their name being visible

• To send a message to a group of contacts

• To store personal and professional contact information

Multiple Choice

What is the purpose of an Address Book?

• To organize and store old files

• To include someone in an email without their name being visible

• To send a message to a group of contacts

• To store personal and professional contact information

Multiple Choice

What is a Keyword?

• To organize and store old files

• To include someone in an email without their name being visible

• An electronic message sent using a computer network

• A word or phrase used in a search

Multiple Choice

What is the Date Navigator in Outlook?

• An Outlook activity that the user will attend at a set date and time

• An Outlook activity that lasts at least one day

• The monthly calendar shown at the top of the To-Do Bar

• An Outlook activity involving the user that can be monitored to completion

Multiple Choice

What is an Event in Outlook?

• An Outlook activity that the user will attend at a set date and time

• An Outlook activity that lasts at least one day

• An Outlook activity that includes other people and a place

• An Outlook activity involving the user that can be monitored to completion

Multiple Choice

What is a Meeting in Outlook?

• An Outlook activity that the user will attend at a set date and time

• An Outlook activity that lasts at least one day

• An Outlook activity that includes other people and a place

• An Outlook activity involving the user that can be monitored to completion

Multiple Choice

To use a theme while composing an email, format themes can be found under which tab?

• Insert

• Options

• Format Text

• Review

Multiple Choice

Emails can be printed in what setting option?

• Trifold Style

• HTML Style

• Table or Memo Style

• PNG Style

Multiple Choice

Which option will let you customize your signature settings?

• General

• Mail

• People

• Advanced

Multiple Choice

You have several roles at your company, and you want to use different signatures in your emails. What would be the most efficient way to use different signatures?

• Use separate email accounts for each role you have, each with their own signature.

• Since each account can only have one signature, it's best to use the signature you need most often and manually change it when necessary.

• Create several signatures for your email account and designate which signature you want when creating your messages.

• Have a note with each signature on it so you can copy and paste the one you want to use.

Multiple Choice

Which tab has the Add Calendar and Share Calendar buttons?

• View

• File

• Send/Recieve

• Home

Multiple Choice

A To-Do List is

• Assigned by the administrator of your company

• A result of items that are flagged

• Specifically created

• Random items

Multiple Choice

You can email a Contact Group in a New Message window by

• Going to the insert tab and selecting insert contact group

• Typing the group name into the To Field

• Typing the names of some members until it prompts you to add the whole group

• Click on the add group tab

Multiple Choice

When you want to send an email with a calendar item's info, you can click and drag the calendar item to which icon?

• Mail

• Calendar

• Task

• View

Multiple Choice

Checking a task complete

• Crosses it out

• Changes the font color to green

• Puts it at the bottom of the list

• Puts it at the top of the list

Multiple Choice

Checking a task complete

• Does not remove it from the list of tasks

• Removes it from the list of tasks

• Moves it to the list of completed tasks

• Moves it to the archive folder

Fill in the Blank

Be Sure to add a COMMA AFTER THE VIEW!!

List the THREE Views for E-Mails

Multiple Choice

How to turn automatic replies OFF

• Free

• Don't send automatic replies

• File > Automatic Replies > Turn Off

• Busy