Higher AIT - 3 Meetings

What name is given to the document used to inform attendees of the items for discussion at a meeting?

• Discussion List
• Notice of Meeting
• Agenda
• Minutes

What name is given to the document used to record a summary of key points discussed at a previous meeting?

• Chairperson's Agenda
• Notice of Meeting
• Agenda
• Minutes

What name is given to the document used to help the person in charge of running the meeting be more organised?

• Chairperson's Agenda
• Action Minutes
• Agenda
• Minutes

What information would NOT appear on a Notice of Meeting?

• Date of Meeting
• Location of Meeting
• Time of Meeting
• Discussion points for Meeting

Which task below would NOT be a consideration when choosing a suitable venue for a meeting?

• Cost / Budget available
• Distance for staff travelling
• If used by rival companies
• Facilities available

E-diary is often used to enter meeting details. Which statement below is NOT an advantage of using this software?

• Ability to enter recurring meetings just once
• Able to check availability of staff to select most suitable date
• Can set an auto reply option if not in office for a period of time
• Able to set up an alert for meetings shortly due to start

Which task would be completed immediately PRIOR to meeting?

• Check equipment and refreshments are available
• Send out Agenda
• Create Attendance Register
• Distribute Minutes of previous meeting

Which task would be completed immediately AFTER the meeting?

• Check equipment and refreshments Re-route calls and take signs down
• Send out Agenda for next meeting
• Get attendees to sign Attendance Register
• Distribute Minutes of previous meeting

Which task would NOT be done in the run up to a meeting?

• Create and send out Notice of Meeting and Agenda
• Prepare Chairperson's Agenda
• Book venue
• Type up Minutes of forthcoming meeting

Meetings often use Powerpoint Presentation software to deliver key points. What is the name of the function which allows the presenter to access other documents or web pages quickly during a presentation?

• Animation
• Hyperlink
• Speaker Notes
• Master Slide