Unit 07 - Maintain business records and documentation

Record keeping is one of the most important task for small and big business owner. No business or government entity can survive without making records of its activities.

• True

• False

The reason for keeping saving records:

• Detail tracking and planning

• Legal compliance

• Tax preparation (federal, state, and local)

• All of the above

__________ records and documentation has to be in a safe environment.

• System control.

• Records continuum theory.

• Mandate and ownership of business process.

• Environmental context.

‘Business rules & guidelines’ would be considered:

• A policy.

• A Procedure.

• A characteristics.

• None of the above

Knowledge management is the process of capturing, distributing, and _________ using knowledge.

• hopefully

• thoughtfully

• attentively

• effectively

Which of the below is not an electronic storage device

• Portable hard disk

• Suspension file

• CDs

• USB flash drive

Which of the below should an organization consider when choosing a storage device?

• A-Capacity

• B-Color

• C-Both A & D

• D-Physical size

An archiving policy should contain information on

• A. A record of all document in archive

• B. How information should be archived

• C. When archived records can be disposed of

• D. Both B & C

Which of the following is not an advantage of electronic filing systems

• Less physical space

• Less waste

• Accessible to all

• Economical

Which of the below is not a step you should take to ensure records are accurate?

• A. Check the source of the information

• B. Cross-check information

• C. Ask your manager to sign the record

• D. Both B & C